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Accessing and changing printer options

From: Windows 8.1 Essential Training

Video: Accessing and changing printer options

When printing directly from Windows 8.1 using File Explorer, so far we haven't seen anything that allows us to make adjustments to the printer options. Well that's what we're going to look at right now. First we'll go to the desktop environment by clicking the Desktop tile. And we can use our Exercise files, really can use any file you like, by double-clicking Exercise Files on my desktop, I do launch File Explorer. And now I can go to one of these like Veggies, for example, if I wanted to Print this out but, I wanted to print out a draft and I don't want to use up my color ink.

Accessing and changing printer options

When printing directly from Windows 8.1 using File Explorer, so far we haven't seen anything that allows us to make adjustments to the printer options. Well that's what we're going to look at right now. First we'll go to the desktop environment by clicking the Desktop tile. And we can use our Exercise files, really can use any file you like, by double-clicking Exercise Files on my desktop, I do launch File Explorer. And now I can go to one of these like Veggies, for example, if I wanted to Print this out but, I wanted to print out a draft and I don't want to use up my color ink.

I can change some of those printer options by going to Share, just as we did before to Print. When I click Print, I'll see all of the regular options I'm used to seeing. And I change it to my printer, which is the HP PhotoSmart C3100 series. Now you may have a different printer which will give you different options. But the options that we see here are all the same until we go down to the very bottom right corner here and click the Options link. Here's where we can get into our printer options. So let's give it a click.

You'll see a couple of settings like Sharpening for Printing is done automatically. If you don't like that feature, you can turn it off. I like it. And the other thing that I leave checked all the time is to only show the options that are compatible with my printer. I don't need to see other options that don't apply to the printer I'm using. So Windows knows I'm using the HP PhotoSmart printer. When I go down to Printer options, I'm going to see options that apply to that printer only. So go ahead and give it a click. And you'll see by default printing shortcut appears. That's the tab that's selected with a number of presets.

For example if I wanted to do presentation printing and I click that. Notice I get Print quality set to best, plain paper, letter orientation portrait. I'm not printing on both sides and I'm not printing in grey scale. If I go to Photo printing borderless, I see a number of different changes in even the options that appear on this list. Of course we can set any of these up ourselves creating a custom set of options. Let's go to General Everyday Printing. For example we do want to Print on letter using plain paper, but the Print quality maybe we just want to do a fast draft.

It's going to use a less ink, save us a little bit of money. We don't need to Print on both sides, and the orientation set to portrait is fine. What I'm seeing here as far as a thumbnail goes you can see includes some color. And I can actually click this to change the orientation. I'm going to leave it at portrait. I want to change the color options. Well, in that case I need to go to the Color tab. I don't want to use up my color ink, so I'm not going to print in color. I'm going to Print in grayscale. And I don't need High quality. Again, this is a fast draft. So when you click the drop down you can see an option to choose blank ink only, if you have a similar printer to what I'm using, an inkjet printer with ink cartridges.

Now again, different printers have different options, you may not have exactly what I have here. So by using the black ink only I'll be saving on color ink. Even with gray-scale set to high quality, you will sometimes use some of the color ink to achieve that result. Alright, so now all I have to do is click OK to save those changes. I have a custom set of changes now that have been applied and when I go to Print, that's exactly what I'm going to see. A nice fast draft using little ink, no color. And if I like what I see I can make adjustments if I don't.

And eventually Print it in full quality, but I'll be saving paper and ink by setting up some of those options. That's where we get to them, by clicking the Options link down here in the bottom right corner. Let's click Cancel unless you really want to Print. We'll close up File Explorer. Press the Windows key to return to the Start screen.

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This video is part of

Image for Windows 8.1 Essential Training
Windows 8.1 Essential Training

57 video lessons · 17095 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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