Up and Running with WebEx Training Center
Illustration by Neil Webb

Up and Running with WebEx Training Center

with Karen Hyder

Video: Transferring files to participants

Learning sessions often include files such as handouts or worksheets that need to be sent to participants or posted for them to download. If your files were attached to the session details before the start of the session, participants could have downloaded the files from the login page. If the session has already begun and you need to transfer files to participants now, you can do so using the File Transfer window. I'll go to File > Transfer, and the window pops up.
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  1. 1m 47s
    1. Welcome
      1m 2s
    2. What you need to know
      45s
  2. 11m 26s
    1. Introducing WebEx and registering for a session
      2m 57s
    2. Joining a session
      1m 37s
    3. Setting your preferences
      3m 53s
    4. Accessing the downloadable tools
      2m 59s
  3. 27m 27s
    1. Creating an instant session
      2m 21s
    2. Scheduling and setting up a training session
      1m 36s
    3. Selecting audio conference settings
      2m 22s
    4. Setting a session's date, time, and occurrence
      2m 34s
    5. Scheduling in-session hands-on labs
      51s
    6. Requiring registration
      2m 6s
    7. Inviting attendees and presenters
      2m 59s
    8. Setting session options and customizing a greeting
      3m 18s
    9. Setting up breakout sessions
      1m 12s
    10. Editing email options
      3m 33s
    11. Setting session information and adding course material
      1m 30s
    12. Adding tests
      1m 29s
    13. Saving settings as templates
      1m 36s
  4. 12m 40s
    1. Logging in from email
      2m 30s
    2. Introducing the WebEx user interface
      1m 8s
    3. Understanding WebEx panels
      2m 55s
    4. Sending and receiving chat messages
      3m 13s
    5. Viewing preloaded content
      2m 54s
  5. 13m 0s
    1. Logging in as a host and adjusting the session
      2m 20s
    2. Creating tests
      2m 44s
    3. Modifying session settings
      4m 11s
    4. Assigning participant privileges
      3m 45s
  6. 19m 43s
    1. Understanding the Participant panel features
      3m 21s
    2. Using emoticons to engage participants
      4m 18s
    3. Activating audio and video controls
      3m 2s
    4. Changing participant roles
      2m 21s
    5. Inviting and expelling participants after the session has started
      2m 12s
    6. Using the Q&A panel
      4m 29s
  7. 40m 38s
    1. Uploading files and polls to share
      6m 10s
    2. Displaying slides and animations
      3m 3s
    3. Annotating slides and whiteboards
      6m 48s
    4. Presenting audio and video files
      2m 12s
    5. Sharing a live application
      8m 56s
    6. Enabling a user to control a shared application remotely
      3m 21s
    7. Showing a poll question and its results
      5m 51s
    8. Transferring files to participants
      1m 53s
    9. Sharing a web site
      55s
    10. Sharing web content
      1m 29s
  8. 12m 45s
    1. Understanding telephony and VoIP audio
      5m 34s
    2. Starting the audio conference
      1m 44s
    3. Testing and troubleshooting audio
      3m 20s
    4. Understanding web camera video options
      2m 7s
  9. 11m 41s
    1. Using polls to support interaction
      2m 21s
    2. Creating and saving poll questions
      4m 0s
    3. Customizing poll settings
      2m 41s
    4. Downloading the WebEx Poll Questionnaire Editor
      2m 39s
  10. 8m 19s
    1. Managing breakout sessions
      8m 19s
  11. 9m 41s
    1. Recording sessions
      5m 28s
    2. Managing network-based recordings
      4m 13s
  12. 2m 31s
    1. Ending a session and saving files
      1m 3s
    2. Reviewing the session files
      1m 28s
  13. 2m 0s
    1. Next steps
      2m 0s

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Watch the Online Video Course Up and Running with WebEx Training Center
2h 53m Beginner Feb 27, 2012

Viewers: in countries Watching now:

Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.

Note: Those using Meeting Center will also be able to use this course.

Topics include:
  • Registering for a session
  • Creating an instant session
  • Inviting attendees and presenters
  • Logging in to a session from email
  • Adding course materials and tests
  • Sending and receiving WebEx chat messages
  • Assigning participant privileges
  • Activating audio and video controls
  • Changing participant roles
  • Uploading files and polls
  • Displaying and annotating slides
  • Enabling remote control of shared applications
  • Sharing web content
  • Troubleshooting audio
  • Managing breakout sessions
  • Recording and reviewing sessions
Subjects:
Business Education + Elearning
Software:
WebEx
Author:
Karen Hyder

Transferring files to participants

Learning sessions often include files such as handouts or worksheets that need to be sent to participants or posted for them to download. If your files were attached to the session details before the start of the session, participants could have downloaded the files from the login page. If the session has already begun and you need to transfer files to participants now, you can do so using the File Transfer window. I'll go to File > Transfer, and the window pops up.

In the File Transfer window, click the Share File button, navigate to the place on your computer where your files are stored, and select the file from the list. Then click Open. Participants see the File Transfer window on their screen. They can then click the file name in the list and the Download button will be available to them. They can click the Download button and save the file to their local machine. This is what it looks like on the Participant window.

There are some visible instructions at the lower portion of the window, but it's helpful to also tell participants what they need to do to complete the steps. It might not be obvious to them when they look at this window. The number in the lower-right portion of the screen tells you how many participants still have this window open. Once they're finished downloading, ask them to close the window and you can keep track of who has completed the steps as that number ticks down. File Transfer is useful whenever you want the participants to have access to a file that they'll use locally on their own machines.

When I close the File Transfer window, the file is emptied from this window. So if I need to use the window again, I'll need to share the file a second time.

There are currently no FAQs about Up and Running with WebEx Training Center.

 
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