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Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.
Note: Those using Meeting Center will also be able to use this course.
When you get your WebEx User ID, you'll want to log in and set up the interface to suit your needs and to fill in your preferences. Start by going to the Training Center button and on the left side of the screen notice the Set Up options. The first Set Up option to look at is Set Up Training Manager. If you've never used the WebEx session interface in the past, you can set up the software in advance and save time installing at the beginning of your first session.
In this location you can also verify your rich media players. So if you'll be using multimedia tools, AVI files, Flash video, you can ensure that your hardware has the right software installed to support those files. By clicking on Set Up, the WebEx software will be installed on your local machine. When you click on Verify your Rich Media Players you have the option to check which of these players is installed on your machine.
Click Check Now to test. This screen shows me that Flash Player is installed. (video playing) This option shows me that Windows Media Player is installed. (video playing) This option shows me that QuickTime is installed.
Also on the left side of the screen under Preferences, I can set up options like which screen will display when I log in and what time zone I'm in. So if I always want to look at what sessions are running I would leave it set to Today View. But I might prefer to show Daily, Weekly, or Monthly View. When I log in I can choose to display the page that I prefer. By default, it's showing Today View, but when I drop down the list I have other options for Daily, Weekly, or Monthly View, Upcoming Session View, Recorded, Join an Unlisted Session, or Start an Instant Session.
So whichever view I use most often, I can set my view to default to. Then I'll click on OK. Under my Profile on the left side, I can fill in my name and address and my telephone number. The major advantage to filling in my telephone number in this field is that I can ask WebEx sessions to call me, rather than for me to call in to the WebEx session.
It's sometimes important when participants will be joining from a home telephone number or from a hotel or from a cell phone that charges for outgoing minutes. By using Call-back, I can be sure that I'm using the most cost-effective calling option. In addition, I can also set up options for my Calendar, what work hours I work within, the templates that I'm using. I have a link here to my Personal Meeting Room; that is the meeting that requires no setup, but I can jump into a session with a coworker at any time.
I can also adjust standard session options including options like the QuickStart page that displays whenever I join a WebEx session. I can opt for that to be displayed or not. I'll click Update to confirm my options. So by setting my Profile and Preferences in advance, I can customize the WebEx interface to my needs. By setting up the Training Manager in advance, I can be sure that the WebEx software is ready to run when I'm ready to start my session.
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