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Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.
Note: Those using Meeting Center will also be able to use this course.
If you're using the Schedule Training Session form as opposed to Instant Session, you're probably setting a date and time in the future. So scroll down to the Date and Time field. You'll notice the default time is right around now, whatever time you're logged in. Click on the dropdown list to change the month, the day of the month, or the year. I'm going to set mine for the 5th and change the start time hour, the start time minute, and AM or PM.
If you plan to join this session with participants from other time zones, you might want to find out if those participants can join during business hours or whether it would be in the middle of the night for them. So I'm in Pacific Time, so when I display the Select Time Zones window, I automatically show Pacific Time. When I click on Plus, I can add other time zones to my list. So I'll choose Mountain Time, I'll add plus and choose Eastern Time, and when I click Show Time, it gives me a grid that displays the different times across the screen.
That way, I can double-check that my time will be appropriate for all users. In my case, I might want to be sensitive to those users who are joining from Indiana, who would be starting at the end of their workday. I can also change the setting to allow participants to join a few minutes early. By default, participants are allowed to join 5 minutes before the start time, but I like to increase that time to 15 minutes or more to allow a bit of buffer, so that as participants are joining, I have time to help them adjust their audio settings, handle technical issues, or answer questions before we get started with the content.
The Occurrence options allow me to set up the session to recur on a regular basis. If this were a college-level course, it would probably recur 15 times over the course of 15 weeks. I'll also set my estimated duration to the length of time I plan to be online. So I'll change mine to 2 hours. So as you can see, setting the date and the time in the future allows you to create a session with an invitation that you can send to participants, that gives them clear information about the start time, the end time, and how early they can join the session.
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