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WebEx session recordings can be valuable to several people: participants who missed the session and want to learn the content on their own, participants who attended the session and want to review what was covered, managers who want to understand how the session went, and presenters who want to self-evaluate and improve their own delivery skills. Before you start recording, you will need to determine how the audio will be captured and where the recording file will be saved. If you're using Voice over IP audio or integrated telephone audio, just starting the recording process will capture the audio.
If you're using a third-party conference calling number when you start the recording process, the software might not capture your telephone connection. This depends on whether you're using network-based recording or local recording. If you use network-based recording, third-party audio is recorded. If you're using local recording, you'll need to also use a hardware device called a DynaMetric device that plugs one end into the telephone and the other end into your PC.
When you're ready to start the recording, click the Session menu, click Recorder Settings, and choose either Record on This Computer, which will save the file locally, or Record on Server, and you might also need to include Record Audio from This Computer. If you choose Record on This Computer, be sure that you have enough storage space on the Local Drive to accommodate the file. A typical size for a one hour recording can be some place between 20 and 40 megabytes.
If you're also including video or audio files with that recording, the file size might be 10 times that size. Once you've selected your settings, go back to the Session menu and choose Start Recording. Choose where you'll save the file and give it a File name. I'll call this file Word basics. Notice, the file type is wrf. That's a proprietary WebEx recording file. And in my case, I'm saving it to the Desktop.
I'll click on Save. When the recording process begins, the recording panel displays. There is a Record and a Stop button available here. I can move this Recorder Panel off to the side of my screen and know that participants do not see that Recorder Panel. In addition, I see a Recording Controller in the top right portion of the screen to remind me that the recording is turned on. To stop recording at any time, click the black Stop button. The recording will stop and the file will finish saving on your Local Drive.
At that point the file will be rendered. It's not unusual for the rendering process to take as long as the recording is long. So if you have a one hour session, sometimes the rendering can take up to one hour. If you choose to record on a network- based server, choose the Session menu > Recorder Settings, choose Record on Server. Then go back to the menu, choose Session > Start Recording. You'll notice a prompt, telling you that the session is being recorded on the server and two different recording feedback indicators show up.
One is a Recorder Panel along with the other panels on the right side of your screen. It includes a Stop button and a Pause button. Stopping the recording will end that file. So restarting the recording will create a new file. Clicking on Pause temporarily pauses the recording without stopping. This is perfect for when you're taking a break during training. You don't really want to end the file; you just don't want to record 15 minutes of silence.
In addition, you see a recording icon in the lower portion of your screen below your Zoom Magnification and Full Screen buttons. When you're finished and would like to stop the recording, choose the Stop button on the Recorder Panel. You'll see a prompt asking you if you're sure you want to stop recording, click Stop Recording and this file will now be available on the server. In another movie we will talk about editing a server-based recording.
So as you can see, there are several things to consider when you choose to record a WebEx session. You'll need to determine how audio will be supported and if audio will be captured internally or externally and you'll need to determine whether or not you want to save a file locally or allow it to be stored on the server. One major advantage to recording on the server is that you can easily send a URL to participants to access the recording or they can log in to WebEx and access your recording files listed there.
In addition, you can edit web-based recordings. If you're recording a file locally, you'll need to use a third-party editing tool to edit that recording file.
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