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Managing network-based recordings


From:

Up and Running with WebEx Training Center

with Karen Hyder

Video: Managing network-based recordings

If you've used the network-based recording or you told the Recording function to record to a server, you'll find those files in the My WebEx option on your Homepage. Click on My WebEx. On the left side of the screen click My Files. If you've uploaded any training materials or PowerPoint files, they will be listed here on the My Documents tab. Click the My Recordings tab and then click on Training Sessions to access the recordings that you made within the training software.
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  1. 1m 47s
    1. Welcome
      1m 2s
    2. What you need to know
      45s
  2. 11m 26s
    1. Introducing WebEx and registering for a session
      2m 57s
    2. Joining a session
      1m 37s
    3. Setting your preferences
      3m 53s
    4. Accessing the downloadable tools
      2m 59s
  3. 27m 27s
    1. Creating an instant session
      2m 21s
    2. Scheduling and setting up a training session
      1m 36s
    3. Selecting audio conference settings
      2m 22s
    4. Setting a session's date, time, and occurrence
      2m 34s
    5. Scheduling in-session hands-on labs
      51s
    6. Requiring registration
      2m 6s
    7. Inviting attendees and presenters
      2m 59s
    8. Setting session options and customizing a greeting
      3m 18s
    9. Setting up breakout sessions
      1m 12s
    10. Editing email options
      3m 33s
    11. Setting session information and adding course material
      1m 30s
    12. Adding tests
      1m 29s
    13. Saving settings as templates
      1m 36s
  4. 12m 40s
    1. Logging in from email
      2m 30s
    2. Introducing the WebEx user interface
      1m 8s
    3. Understanding WebEx panels
      2m 55s
    4. Sending and receiving chat messages
      3m 13s
    5. Viewing preloaded content
      2m 54s
  5. 13m 0s
    1. Logging in as a host and adjusting the session
      2m 20s
    2. Creating tests
      2m 44s
    3. Modifying session settings
      4m 11s
    4. Assigning participant privileges
      3m 45s
  6. 19m 43s
    1. Understanding the Participant panel features
      3m 21s
    2. Using emoticons to engage participants
      4m 18s
    3. Activating audio and video controls
      3m 2s
    4. Changing participant roles
      2m 21s
    5. Inviting and expelling participants after the session has started
      2m 12s
    6. Using the Q&A panel
      4m 29s
  7. 40m 38s
    1. Uploading files and polls to share
      6m 10s
    2. Displaying slides and animations
      3m 3s
    3. Annotating slides and whiteboards
      6m 48s
    4. Presenting audio and video files
      2m 12s
    5. Sharing a live application
      8m 56s
    6. Enabling a user to control a shared application remotely
      3m 21s
    7. Showing a poll question and its results
      5m 51s
    8. Transferring files to participants
      1m 53s
    9. Sharing a web site
      55s
    10. Sharing web content
      1m 29s
  8. 12m 45s
    1. Understanding telephony and VoIP audio
      5m 34s
    2. Starting the audio conference
      1m 44s
    3. Testing and troubleshooting audio
      3m 20s
    4. Understanding web camera video options
      2m 7s
  9. 11m 41s
    1. Using polls to support interaction
      2m 21s
    2. Creating and saving poll questions
      4m 0s
    3. Customizing poll settings
      2m 41s
    4. Downloading the WebEx Poll Questionnaire Editor
      2m 39s
  10. 8m 19s
    1. Managing breakout sessions
      8m 19s
  11. 9m 41s
    1. Recording sessions
      5m 28s
    2. Managing network-based recordings
      4m 13s
  12. 2m 31s
    1. Ending a session and saving files
      1m 3s
    2. Reviewing the session files
      1m 28s
  13. 2m 0s
    1. Next steps
      2m 0s

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Watch the Online Video Course Up and Running with WebEx Training Center
2h 53m Beginner Feb 27, 2012

Viewers: in countries Watching now:

Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.

Note: Those using Meeting Center will also be able to use this course.

Topics include:
  • Registering for a session
  • Creating an instant session
  • Inviting attendees and presenters
  • Logging in to a session from email
  • Adding course materials and tests
  • Sending and receiving WebEx chat messages
  • Assigning participant privileges
  • Activating audio and video controls
  • Changing participant roles
  • Uploading files and polls
  • Displaying and annotating slides
  • Enabling remote control of shared applications
  • Sharing web content
  • Troubleshooting audio
  • Managing breakout sessions
  • Recording and reviewing sessions
Subjects:
Business Education + Elearning
Software:
WebEx
Author:
Karen Hyder

Managing network-based recordings

If you've used the network-based recording or you told the Recording function to record to a server, you'll find those files in the My WebEx option on your Homepage. Click on My WebEx. On the left side of the screen click My Files. If you've uploaded any training materials or PowerPoint files, they will be listed here on the My Documents tab. Click the My Recordings tab and then click on Training Sessions to access the recordings that you made within the training software.

You can see here that I have a listing of several recording files. They've been saved in the ARF format, which is a proprietary WebEx format, Advanced Recording File. To play back the recording, click on the green arrow button. To email a URL to this recording to a participant or to those who missed the session, click this Email button and then fill in their names and a message here and click Send. If you'd like to make changes to the recording click on the drop-down list here where it displays the More prompt.

You can download the recording file to store on your local drive, you can modify the recording, you can disable the recording or delete the recording. I'll click on Modify to show you the options there. Within the Edit a Recording screen, you can see the Recording topic. It's been given a title based on the session room name. The Type currently is set to Private. If this should be available to all of my WebEx users, I can click Listed for all and it becomes publicly available on my WebEx site.

I can change who the presenter is, I can change the Email Address, the Description, or the Agenda. As I scroll down through the form, under the Recording file options, you can see that the default setting is to find a recording from the WebEx network. If you needed to access a file that had already been saved to your local drive, use the Use the file on my local machine. If you do that, you'll be uploading a WRF file which cannot be edited.

The Duration of the file is displayed here. The Date of the creation of the recording and the Playback controls are also displayed. Panel Display Options allow you to turn off panels that were turned on when the recording was made. Panels like Chat, Q&A, Web Cam Video, Polling, Presenter Notes, File Transfer, Participant List, or any table of contents that might have been available there. The advantage to doing this is participants who are viewing the recording after the fact will not be distracted by additional elements that are not valuable to them in a playback format.

By default, the Recording Playback Range is set to Full playback, meaning participants will see the recording from the very beginning till the very end, including any introductions or initial comments. If you'd like to truncate the recording file to trim off the beginning or end of the session, click Partial playback. You can drag the slider to change the Start time and the end Time to eliminate any unnecessary information.

If you're posting this recording for participants to use afterwards, you can set a password, require registration, allow participants to view or download the recording, and send them to a URL when the session has finished. The URL might send them to a test that allows them to test their skills. Once you've made your changes, click Save. Confirm the recording has been updated and click on OK. If you made a recording and stored it locally as a WRF file, use a third-party editing tool to edit your recording.

As you can see, you can save recordings and make them available for participants who missed the session.

There are currently no FAQs about Up and Running with WebEx Training Center.

 
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