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When you invite participants via email, they'll receive the email in their inbox and will be able to click that email to join the session. As you can see in this email, we have information about the session topic, the host, the date, the start time, the session Number, and a password if a password was used. Scroll down to see the "join the training center information." Notice also the "join the session by phone." That gives the dial-in details.
I am ready to join the session, so I'll click the link where it says Go To, to launch the WebEx Training Center window and the Session Information screen is displayed. Notice the Session status is Not Started, but the session is scheduled for a few minutes from now. The duration is two hours, and the agenda is showing here. I can also see the Audio conference information, the Host name, and as I scroll down, I also see that there is a handout available.
I can access the handout by clicking the link to download the PDF. If this session is happening in the future, I would click Add to My Calendar to save the file to Outlook or whatever email tool I'm using. But it's just about start time. So I will scroll to the top portion of the screen, and fill-in my name and Email address here. This email was sent to Agnes. So Agnes would fill-in her email address in the Join Session Now space.
The session presenter might have allowed the participants to join up to 30 minutes prior to the start time. If it's within that 30 minutes, the Join Now button will be active. Click on Join Now to open the session room. The Audio Conference options prompts the participant to choose computer audio or telephone audio. So as you can see, entering a session from an email is very straightforward.
If the participant had not yet installed the Training Manager Software, that would have happened automatically at this time. It's helpful to have the participant install the Training Manager Software early, in case there are any limitations with Firewall or Administrative Restrictions on user machines.
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Access exercise files from a button right under the course name.
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