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Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.
Note: Those using Meeting Center will also be able to use this course.
As you might remember, when we were first creating a session room we had the opportunity to invite participants. We were able to choose names from an address book or just fill in names. If you've already started the session, but forgot to invite somebody, or the "somebody" hasn't shown up yet and you want to send a reminder, use the Participant menu > Invite and Remind. When you open the dialog box you see a space for Invitees. This is where you would fill in their email address.
So I'm going to one attendee that's missing and I can click Send to email the message to Liz to allow her to access the room with a URL. As you can see above, the tabs here allow you to invite using other methods besides email. You could also just copy the URL and paste it into your standard email application to send it sort of your regular way of sending email as opposed to from the WebEx interface.
It's helpful to use Invite and Remind if somebody hasn't shown up or you did not invite them in the first place. In addition to inviting participants, you can kick participants out of sessions. So I've noticed that Mary has not participated in a long time, in fact I can see that the red exclamation point tells me that she's not paying attention or the WebEx window is not in the foreground. If I want to remove her from the session, I'd click on her name, choose Participant, then Expel.
It says, do you really want to expel her from this session, I'll say Yes, and that person is no longer in the session room. It might seem drastic to kick a person out of the session, but it's helpful sometimes if a person is having connectivity problems or technical problems and can't shut down the session room on their own. Pushing them out of the session and allowing them to rejoin might be the best option for them to regain access to the session and get back on track. So you can invite participants before the session or during the session and you can remove participants from the session as needed.
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