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Participant registration may not be critical to you. It might be more important to you to just invite the participants that you want, send them a URL to join the session, give them information about the start time, end time, and materials available to them, and allow them to join if they choose to. To invite participants, scroll down on the Schedule Training Session form to the Attendees field. The Invited attendees box initially is empty.
When you click on the Invite Attendees button, a window pops up that allows you to fill in your attendees' names, email address, telephone numbers, and whether or not you want that person to be added to your address book or if you'd like them to be a host in your session as an alternate for you. So I'll fill in a name here, and I can add this new attendee to my address book and click on Add Attendee. There is one extra step to the invitation process.
At the top of your screen, you'll click on the checkbox to the left of the Invitee's name, then click Invite. Now, you can see that Greg Thomas's name is listed as an invited attendee. One other facet to the Attendees dialog box is the ability to access your address book. When I click on Invite Attendees, at the top-right portion of the screen, notice the Select Contacts button. When I click that, it opens up a new window and I can choose from my Personal Contacts, my Company Address Book, or other groups.
These connections would need to have been set up ahead of time for me to actually access my Company Address Book or Personal Contacts list. For now, I'll close out of this window and if you had invited additional attendees, their name would be listed here. If you'll be producing a session for a subject matter expert or you'll have co-presenters joining your session, click on the Invite Presenters button, and just like we did for our Attendee, you can select your co-presenter's name from your contact list, or you can fill in their name as a presenter who will join your session with you.
My personal rule of thumb is to always add someone to my address book. If I have invited them once, the chances are I will need to invite them again at another time. So save yourself time and add them to the address book. Then you can add them again to another session. Be sure to click on the check box to the left of that presenter's name and click on Invite. Double-check that the presenter's name shows in the Invited Presenters field. If you'd like to be sure that WebEx invites the correct people to the session, fill in the attendees and the presenters here.
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