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Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.
Note: Those using Meeting Center will also be able to use this course.
In a class like Excel basics, I might want to create a poll that allows me to see that the participants got the correct answer when they completed an assignment on their own. So in this case, I'm asking participants to copy a formula and then to calculate using the AutoSum function. If they did it correctly, cell F11 will show the answer 1458. But because I can't walk around the room and observe what they're doing on their own workstations, I want to create a poll to find out that they did arrive at the correct answer.
Typically, I put a slide within the PowerPoint deck to be sure that I'm asking the correct question at the correct time. To create the poll, I'll expand the Poll panel on the right side of the screen and click the New button which is midway down that panel. As I click on New, a text box appears and I can fill in that text box with my question, Which of these is the total you calculated in cell F11? When it's time to add the correct possible answers, I'll click the Add button and it opens up a text box that lets me feel in my first possible answer, 1384.
From here, I can either press Enter or click Add again to fill in the next possible answer, 1458. And again I can press Add or Enter to fill in the next possible answer, 1834. Only one of these is correct. You can keep filling in responses and pressing Enter for each additional response. It's important that each possible answer is in a field by itself so that there is a selection button to the left of the answer.
You'll notice each response has a lower case letter displayed automatically. Once you've created your question and filled in all of your responses, you can save the poll for later or open it now to pose the questions to your participants. I recommend you always save, because it only takes a second and retyping can take a lot longer. Certainly, if you run the same session again, you'll be able to reuse these poll files. To save, just click the Save icon on the Polling panel toolbar; it looks like a diskette.
Notice the default file name is Poll.atp. I suggest you use more relevant names and a number so you can easily find your polls and use them in the correct order. To edit a question or answer text, just click twice on the text in the Poll Questions box. Your first click highlights the text in blue; the second click places a blinking insertion point. The edit button or pencil button also activates the field.
I'll place my insertion point here and type the correction. Remember to save your file after you make changes, but be careful. If you simply click the Save button WebEx will use the default Poll 1 atp name. You'll have to re-type the same filename or select your previous name from the list and then click the Save button. You'll be prompted to replace the original. If you're sure you've done it right, click Yes. Then you'll need to upload the poll file into WebEx each time you're going to use it.
Files do not persist in the session room. To open a poll in WebEx, choose either the Open button in the Polling panel or from the main session room choose File > Open > Poll Questions, navigate to the file, then click the Open button. If you have more than one poll file, you'll see the polls displayed on separate tabs for easy access during your session. As you can see, creating polls in advance takes several steps, but it will save you time at the start of your session.
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