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Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.
Note: Those using Meeting Center will also be able to use this course.
We presenters like to see what's going on participants' machines, but in the WebEx interface it can be hard to observe somebody as they're working. In those cases, you might want to ask a participant to application share back to you, as we saw in another movie, or you might just want to have a participant upload a file that's available on their machine. In some cases, you might be playing the role of the host while another attendee is really the subject matter expert or the presenter in the session.
In that case, you can upgrade their level of privilege to give them presenter controls and they'll be able to use the interface the way that you've been using it up until this point. So in this case I'm going to turn over controls to Greg, so that he can upload a file for us. So the first thing I'll do is click on Greg's name on the Participant panel. I'll click on the blue and green ball button called Make Presenter. Once I do that I see a pop-up that tells me that I'm passing the controls to Greg and his screen will look like this.
You can now see that Greg has the blue and green ball to the left of his name. And at this point, Greg, if you're ready, you can go to the File menu, choose Open and Share, select the file that you want to upload. And it will take a few seconds to upload, but then we'll see your file in a new tab across the top of the screen. So on screen now we're seeing the invoice file that Greg uploaded. If I need to take back controls from Greg at this point, I would click back on my own name and click on Make Presenter.
A pop-up will show on my screen that I am now the presenter. I can do this also with the right mouse button by right mouse button clicking, clicking on Change Role To, and I can make Greg a Presenter, a Panelist, who has a limited amount of privilege but more than an Attendee, or I can make Greg the Host if I'm going to be exiting the session and leaving him to run the program. So turning over Presenter controls to a participant is something that you might want to do if you need another person to upload a file, share a file on their screen, or present content.
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