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Assigning participant privileges

From: Up and Running with WebEx Training Center

Video: Assigning participant privileges

Depending on the type of session you have planned or the activities that you'd like to include in your session, you might want participants to use different tools then what are available to them by default. In order to do this you'll change the Privileges by right mouse button clicking on a name in the participant list and going to Assign Privileges. Or from the menu, choosing participant, then Assign Privileges. When the Assign Privileges dialog box opens, you'll see the default settings or the settings that were set when the room was initially created.

Assigning participant privileges

Depending on the type of session you have planned or the activities that you'd like to include in your session, you might want participants to use different tools then what are available to them by default. In order to do this you'll change the Privileges by right mouse button clicking on a name in the participant list and going to Assign Privileges. Or from the menu, choosing participant, then Assign Privileges. When the Assign Privileges dialog box opens, you'll see the default settings or the settings that were set when the room was initially created.

So, if you remember our Setting up a Session movie, you remember that you can assign privileges as the session room is being created, so you would use this Assign Privileges dialog box once the session is already running and you need to make changes to those privileges. At the top left, you see the Document field, where there are options for saving, printing, and annotating documents. This allows participants to download or print files that you've already uploaded into the software or to use drawing tools and draw right on the screen.

I like that annotation option because it turns on an Annotation toolbar that we'll look at more closely later. In some sessions you might not want participants to see the names of the other people who are logged in, so in that case you would uncheck the Attendee list option. In this View space, you would change also the ability for participants to show the PowerPoint slides or the documents that you have uploaded in a Thumbnail view, or they could move ahead to Any page in the document without you.

This is helpful if you want them to work on an assignment independently of you and you want them to be able to move ahead and read or access the activities. Participants can use their web cameras to display their own video to the rest of the audience members if the Send video checkbox is turned on. In that case they would see a button displayed to the right of their names that would allow them to turn on their webcams or turn them off. In another movie, we saw the ability for the participant to take over controls of the presenter's machine, with permission, and this checkbox allows that to be turned on when needed.

If participants should record the session for their own use later on, click the Record the session option and they'll be able to save the file to their local drives. Make sure that they're aware of the fact these files are very large and they will need a player to play that file back. They would need to determine if they're saving the file as a proprietary WebEx recording or as a Windows media file. If you'd like participants to be able to upload documents, click on the Share documents button.

And this one I think is very important. By default, participants can chat with the leaders of the session but they can't chat with each other. So if you'd like them to be able to communicate with other participants by typing in Chat, be sure to click the All attendees checkbox. And similarly, if you'd like them to be able to communicate in small groups using Breakout sessions, click the All attendees checkbox. And if you're in a hurry and you just want to give them all the privileges that they have available, click the All attendee privileges and that will fill in the checkboxes for the rest of the form.

Attendee Privileges can be set prior to the session as the room is created and set up or they can be set on the fly during the session. Take the time to set the privileges before you start so that you don't need to turn on the privileges before each activity.

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This video is part of

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Up and Running with WebEx Training Center

58 video lessons · 6532 viewers

Karen Hyder
Author

 
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  1. 1m 47s
    1. Welcome
      1m 2s
    2. What you need to know
      45s
  2. 11m 25s
    1. Introducing WebEx and registering for a session
      2m 57s
    2. Joining a session
      1m 37s
    3. Setting your preferences
      3m 52s
    4. Accessing the downloadable tools
      2m 59s
  3. 27m 27s
    1. Creating an instant session
      2m 21s
    2. Scheduling and setting up a training session
      1m 36s
    3. Selecting audio conference settings
      2m 22s
    4. Setting a session's date, time, and occurrence
      2m 34s
    5. Scheduling in-session hands-on labs
      51s
    6. Requiring registration
      2m 6s
    7. Inviting attendees and presenters
      2m 59s
    8. Setting session options and customizing a greeting
      3m 18s
    9. Setting up breakout sessions
      1m 12s
    10. Editing email options
      3m 33s
    11. Setting session information and adding course material
      1m 30s
    12. Adding tests
      1m 29s
    13. Saving settings as templates
      1m 36s
  4. 12m 39s
    1. Logging in from email
      2m 30s
    2. Introducing the WebEx user interface
      1m 7s
    3. Understanding WebEx panels
      2m 55s
    4. Sending and receiving chat messages
      3m 13s
    5. Viewing preloaded content
      2m 54s
  5. 12m 59s
    1. Logging in as a host and adjusting the session
      2m 20s
    2. Creating tests
      2m 43s
    3. Modifying session settings
      4m 11s
    4. Assigning participant privileges
      3m 45s
  6. 19m 42s
    1. Understanding the Participant panel features
      3m 21s
    2. Using emoticons to engage participants
      4m 17s
    3. Activating audio and video controls
      3m 2s
    4. Changing participant roles
      2m 21s
    5. Inviting and expelling participants after the session has started
      2m 12s
    6. Using the Q&A panel
      4m 29s
  7. 40m 37s
    1. Uploading files and polls to share
      6m 10s
    2. Displaying slides and animations
      3m 2s
    3. Annotating slides and whiteboards
      6m 48s
    4. Presenting audio and video files
      2m 12s
    5. Sharing a live application
      8m 56s
    6. Enabling a user to control a shared application remotely
      3m 21s
    7. Showing a poll question and its results
      5m 51s
    8. Transferring files to participants
      1m 53s
    9. Sharing a web site
      55s
    10. Sharing web content
      1m 29s
  8. 12m 45s
    1. Understanding telephony and VoIP audio
      5m 34s
    2. Starting the audio conference
      1m 44s
    3. Testing and troubleshooting audio
      3m 20s
    4. Understanding web camera video options
      2m 7s
  9. 11m 41s
    1. Using polls to support interaction
      2m 21s
    2. Creating and saving poll questions
      4m 0s
    3. Customizing poll settings
      2m 41s
    4. Downloading the WebEx Poll Questionnaire Editor
      2m 39s
  10. 8m 19s
    1. Managing breakout sessions
      8m 19s
  11. 9m 41s
    1. Recording sessions
      5m 28s
    2. Managing network-based recordings
      4m 13s
  12. 2m 31s
    1. Ending a session and saving files
      1m 3s
    2. Reviewing the session files
      1m 28s
  13. 2m 0s
    1. Next steps
      2m 0s

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