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Watch as author Karen Hyder demonstrates how to use WebEx Training Center to hold effective online meetings with audio, video, and screen sharing capabilities. This course covers how to set up, host, and manage sessions using built-in collaboration tools; how to engage presenters with chat and polling; how to share presentation duties with other participants; and how to use the WebEx recording features to make content available to others at a later date.
Note: Those using Meeting Center will also be able to use this course.
Audio options are set when you create a session and enable telephone audio, Voice over IP audio, or both. As participants join the session, they'll be prompted to access telephone audio or Voice over IP audio, and once they make their selection, you'll see an icon to the left of their name displaying how they've joined the audio. A microphone icon will also show up to the right of the person's name. That microphone icon controls whether or not their audio is muted or unmuted.
If you've set the Mute Attendees upon Entry, they will be muted as they join. To unmute their audio, they'll need to click the microphone button to the right of their names. I'll click mine now, you'll hear a tone, and when I click my microphone icon again, a tone tells me my audio has been muted. If a participant's microphone is open and I can hear background noise, I can click the person's microphone to mute them. That's very handy when participants don't realize their microphone is open and maybe have even walked away from their desks.
If I'd like to show my web camera image to participants, I can click the camera or Start my video icon. My web camera image displays in the top portion of the participant panel. I can change whose image is displayed by using the Lock button in the lower left, choose specify participants, choose my name or any one participant's name, and click OK. This makes my web camera the active screen and participants can see me as I'm teaching the session.
If you'd like to enable participants' video, be sure that you change the attendee privileges to use Send Video. Then the participants also see a camera icon to the right of their own names and when they click, I can see the participants' cameras as well. I'll need to go back to the Lock button, choose the active speaker, and click OK. And now whoever's talking will be seen in the Participant panel.
You can show up to six different web cameras at once and know that your bandwidth may be burdened by multiple cameras being displayed at the same time. So if you're having any kind of technical difficulties where the software is behaving slowly or sluggishly, turn off the web cameras. Ask participants to click the green camera icon to turn off. Go ahead Greg, if you would please, turn off your camera. While you can mute and unmute someone's audio, for privacy reasons you cannot turn on and off their camera.
Remember, those features would need to be turned on in advance, so participants can use them when they join.
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