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Video shoots require a lot of organization. Whether you're the director for a large crew, a solo shooter, or something in between, you need to develop a solid workflow for planning a shoot and keeping it on track. The portability and versatility of the iPad is helpful in any of these scenarios, keeping your footprint light and your budget even lighter.
With a handful of inexpensive apps and services that work with the iPad, you can create a very effective production toolkit. This course reveals the workflow that author and lynda.com content producer Nick Brazzi uses to plan and run shoots for low-budget productions and "no-budget" web series using iPad apps, cloud-based services, and optional desktop software. Find out how Google Drive, Dropbox, and specialty apps like Shot Lister, MovieSlate, Teleprompt+, and Easy Release can help you run a tighter ship and bring your production in on schedule and under budget.
If you used the Shot Lister app to log your shots as you went through the shoot day. Then you're going to end up with beautifully formatted document that has the shot log, also known as the camera report. As well as the final shot list all in one document for your editor. In this movie, I want to take a look at the options you have for exporting the best document for your editor. Now if you remember, there are two modes in the shot list app. First, there is the scene mode, where you build your shot list scene by scene, shot by shot.
Then, there's the shoot day mode, where you schedule your day and actually run the shoot during the shoot day. Now the shot list in the scene mode is generally laid out in the order of the narrative. So if I go into one of these scenes, I see that all of my shots are in the order that the story is told in the script. You can change the order of the shots within a scene. But I usually don't do that. And if I did, it's probably to support the narrative flow anyway. Now, of course the shot list in the Shoot Day mode is in the order that you shot these scenes.
And, of course, we're looking at this shot list after our actual shoot day is complete. So all of my notes have been entered. All of my circle takes are circled. And the times of the shoot day are already logged here. Now the cool thing is that you can export either one of these lists, or both, and send them to the editor. They have mostly the same information. So it boils down to whether the editor wants the shot log in the narrative order or the order in which the shots were shot, or both. So let's export both and compare.
So I'm going to start by going into the scene mode, and I'm going to take a step back so we're looking at a list of all of the scenes, and I'm going to hit the share button up at the top to export this. I'm going to choose PDF. I'm going to go ahead and save this on my Dropbox, and if you have the pro upgrade, you'll probably want to enable storyboards. So I'll go ahead and export this and I get a list of all of the scenes in my production and I'm going to go ahead and make sure they're all checked off. Even though we've only shot one or two scenes so far, I want to go through this whole process with all of the scenes.
So they're all checked off, I'll hit Done and I'll just save it right here in my Dropbox. And I'll hit OK. Now we'll take a look at that PDF in a moment, but first I want to jump over to the shoot day and I want to export that list. Now, if I take a step back, you can see that I only have one shoot day on my schedule right now. If I had multiple days on my schedule, they would all be listed here. So, I'm going to go into any one of my shoot days. I'm going to choose the share button up at the top.
I'm going to pick PDF. We'll save this to Dropbox. And because I have the pro upgrade, I want to make sure I include circle takes and storyboards. So I'll export that. And here, we see again the list of all of the shoot days on my schedule. Right now, I only have one on the schedule. But if there were multiple days, they'd be listed here. Generally, you'll want to make sure that they're all selected. I'll hit Done. And save that to my Dropbox. And I'll hit OK. So now both versions of this shot list have been exported.
So let's take a look at them on my Dropbox. Here in my Dropbox, you can see that I've exported several versions of this file throughout the project. The two most recent ones are the files that we just exported. So I'm going to rename this one. And I'll rename this one as well. So let's compare these two. I'll open both of these up, and here we go. On the left side is the narrative order, and on the right side is the order that the shots were in, in my actual shoot day schedule.
You can see that they basically have the same information. The detailed notes that I recorded for each take are even on both of them. So here in scene 9, I can see all of the notes for my editor are written in the description field. And we didn't fill out information for most of the other scenes. But if I go to scene 9 here on the narrative order, you can see all of those same notes are here as well. These notes are the core information that I want to share with the editor, so it's valuable that they're in both versions of the shot list.
And of course, if you're using Shot Lister Pro, you see that the storyboards are on both documents. And what's cool here is that this document, whichever version you choose, will serve as both the shot list and the shot log. So you don't have to worry about sending those separately. So which of these should you send to the editor? Well here's the trade off. The shot list that was generated in the scene mode is in the narrative order. That's generally what the editor prefers but it's missing the circle takes option.
If I take a look at the shot list from the actual shoot day, you can see this column here, CT, circle takes. That is listed here on the shot list. So, this might be important to you. So in the end, you still might want to send both of these documents to the editor. The more information, the better. But if you don't care about circle takes, the narrative order might be better. Now at this point, you might be thinking, If the circle takes are important to you then wouldn't it be nice to have one document that's in the narrative order but also includes the circle takes? Now there is a way to do this.
But it's a workaround so you want to proceed with caution. What I'm going to do is jump back to the iPad. So here I am in the Shoot Date view in Shot Lister. Now the trick that I'm going to do to get that combined document is going to wipe out some of the information that we have recorded here. Things like the individual timing for each shot. So you want to make sure that you export a PDF version of this list and confirm that that PDF looks good before you proceed because you could lose some information here. So, here's what I'm going to do.
I'm going to take a step back. I'm going to create a whole new shoot day by hitting the Plus button. And, I'll just give this a name. There we go. I don't really care about the times. I'm just going to hit Save. And I'm going to open up this new shoot day. I'm going to add every scene and every shot of the entire production onto this list. So I'll hit the Plus button and I'll just choose every single scene. Now what I'm about to do here is add scenes to this scheduled shoot day. That were already scheduled for another day.
Make sure you watch what happens next before you follow along. So I'm going to hit Done. And now every scene is listed here and every shot. Even the shots that were on a different day. So if I take a step back and go into my original beach day shoot. You can see that it's moved all of these shots from one shoot day to another. Shots can not exist on two different shoot days so I've effectively wiped out some of the information from this list. Particularly the information about times.
But that's fine. I'm going to go back to the shoot day that I've set up. So now this has every shot in my entire production as well as all of the notes, all of the circle takes, everything. And they're in the narrative order. So if I export this document. As a PDF to my Dropbox. Make sure I include circle takes and storyboards. I'll go and export this. I only want this combined shoot day, so I'm going to uncheck the beach day. I'll hit Done. Save it to my Dropbox.
OK. And now, if I take a look at that file that was just exported to my Dropbox. I can see that I have one document, in narrative order, with all of my storyboards, and if I scroll down to Scene 9, we can see I have all of my notes for the editor. And I have my circle take column. So that's the workaround to getting a shot list and shot log all combined on one document in the narrative order which also includes your circle takes. And there you go. You've got a few options, depending on your preferences, but you will very easily end up with a single document for your editor.
Send this along with the script, and you're good to go.
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