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Tracking changes

From: Up and Running with Adobe Story

Video: Tracking changes

A couple of the downsides to collaborating is keeping track of all the changes and figuring out who made them. Well, you can do both of those things here inside Adobe Story Plus. So to get that going, we need to do a couple of things to set that up. First of all, let's go to Review and Start Tracking Changes. Now I'm going to click that in a moment, but you see that Co-authors Can Commit Changes? That's on by default. That means if someone makes a change and then they can commit it, it means that we accept it. So if you are the owner of the document, you may want to turn that off if you want to keep people from actually making a change and committing it as apposed to making a change and letting you review it and see what the change was.

Tracking changes

A couple of the downsides to collaborating is keeping track of all the changes and figuring out who made them. Well, you can do both of those things here inside Adobe Story Plus. So to get that going, we need to do a couple of things to set that up. First of all, let's go to Review and Start Tracking Changes. Now I'm going to click that in a moment, but you see that Co-authors Can Commit Changes? That's on by default. That means if someone makes a change and then they can commit it, it means that we accept it. So if you are the owner of the document, you may want to turn that off if you want to keep people from actually making a change and committing it as apposed to making a change and letting you review it and see what the change was.

Nevertheless, we're going to Start Tracking Changes. Nothing dramatic happens, it's just that it's now turned on. The other thing I want to do is view the Track Changes Toolbar, so I'll click on View > Track Changes Toolbar, and I'll put this guy up right there, which helps us see changes as we make them. Let's go on down here and make a change. It says this gentleman is sitting on the beach, and he is relaxed and calm. Perhaps we want to change the whole nature of this scene and say that maybe he is not relaxed and calm, but he is anxious and nervous.

So anxious and nervous, something like that, and now I get rid of those guys but leaving, press Return, there we go. So I made those changes and they are both red. I can change the colors if I want to change how they look when I insert text or delete text. It'll change the colors. I am going to go over here to File > Document Preferences. So it's a little confusing. You go to Review to Start Tracking Change you go View to put this guy on the top, and now you go to Document Preferences in the File menu to determine the colors.

Inside Document Preferences, we go to Track Changes, and we have collaboration and Types of Change. I am going to talk about the Type of Change. The Inserted Text there is red, and the Deleted Text is red. Let's make the Inserted Text some other color besides red, so I am going to say Insert Text, let's say dark green, that's kind of a blue there, let's say OK, and there we go. Then it comes in like that. So I can see the new text and the old text. Now I want to have my Collaborator work on this as well, so I am going to save this work now. I'm going to open this up in the Browser because I've raised the status of that other guy, that other Jeff Sengstack back to Co- Author, and so he can make some changes now.

So let's go over there, and there are all those new changes. They are red here because you don't have an option of having different colors inside the Reviewer's document. But I am going to change this from anxious and nervous--maybe I shouldn't say like I really am a little concerned that we're going to change the whole nature of this whole piece here. And we'll say he is contemplative. How about that instead? And I'll accept that by clicking Save Now, and I am going to wait 'til it says we're collaborating again. There we go. Now I am going to go back to the Desktop Story Plus application, and there is contemplative, and it's blue because that was an insert rather than a delete, but I don't remember doing that.

I don't remember putting a contemplative. Who did that? Well, if I hover over this, it says Inserted by Jeff, but I know that's the other Jeff, but let's just change the color so I can be reminded via the color that that other Jeff put that in there. So I'm going to go File > Document Preferences, and instead of looking at it in terms of what's been added or deleted, I'm going to look at it as a Collaborator. I'll click that and the other Jeff will make a different color. Like that, Jeff--I'll say he'll be orange, and we'll make me the one on this Desktop application. We'll make that one purple, like that.

So if I want to look at things in terms of who did it, that's the orange, that's the other Jeff, and this is purple, that's me, so I can see who did this work. On top here you might notice that things are happening as we make these changes. The little check box there says do you want to accept that change? To reject the change, you can sort of go through the various changes here. You can sort go through the guys and search for changes that you want to make. And also, you get little dropdown over here. You want to show the Final With Markup, or you want to show the Original, so I'll Show as Final, which means you take the changes out. Let's see how it's going to look as if we've taken those changes out, so you get a chance to see how things are going to look. We'll show the final with the markup, meaning with the changes.

Nevertheless, it just shows things if you want to actually make the change, you want to commit the change, we can do it here. We'll go to Review, and we can accept the change, reject the change, or accept all of the changes or reject all of the changes. Let's accept all of the changes, keeping in mind that our document here will be different, and when we open this guy up in future movies, we're going to go back to the original one. But let's just accept all the changes here like that, and now it's in there, and we don't see those colors anymore because we've committed, which is something you can let your co-authors do or not.

So that's how you can track changes based on what you've inserted or deleted or based on a color for the person who put those changes in.

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Up and Running with Adobe Story

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Jeff Sengstack
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