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Tagging script production items

From: Up and Running with Adobe Story

Video: Tagging script production items

In this chapter we are going to talk about production elements, and production elements are available only inside Adobe Story Plus. They're not in Adobe Story Free. And the first thing we are going to talk about is tagging. Tagging takes words from your script that applies descriptive terms to those words-- like seagulls might be called animals, or pad might be a prop. So to get started, we need to take a look at the tagging panel. There are a couple of ways to access the tagging panel. You can go to this little triangle there on the right-hand side and click on it to open up this panel. This panel there has three tabs--not tags, but tabs.

Tagging script production items

In this chapter we are going to talk about production elements, and production elements are available only inside Adobe Story Plus. They're not in Adobe Story Free. And the first thing we are going to talk about is tagging. Tagging takes words from your script that applies descriptive terms to those words-- like seagulls might be called animals, or pad might be a prop. So to get started, we need to take a look at the tagging panel. There are a couple of ways to access the tagging panel. You can go to this little triangle there on the right-hand side and click on it to open up this panel. This panel there has three tabs--not tags, but tabs.

Tab one, tab two and then there is the tab for TAGS, that's one way to get there, or you can go over to a menu. So I will click on this and close it for a second and go down to View and then the Tagging panel. The Tagging panel is some number of tags. It might change by the time you take a look at this course, but there are 46 right now. And you can see they pretty much are descriptive terms for elements that might appear inside a script, and we can go along, and we can-- let's say--double-click on seagulls to select it, and we could automatically tag that as an animal by clicking on the word Animal, and that adds seagull as a tagged thing called Animals.

If we hover right there, it says the seagulls falls into the tag category of Animals, pretty straight forward. If I click in Animals again, that will deselect it, and that is kind of the manual way to add text to a particular tag, but there is a much more affective way to do this, and that is to auto create the tags. And to do that you go up to this little TAGS dropdown list here and click on that and Start Auto Tagging. So I am going to click on that and get a little dialog box here, dialog box says let's Start Auto Tagging, okay, and when we do this, you won't be able to do anything to the script, just to be aware of that.

So I Start Auto Tagging like so, and now just to prove my point, I am going to click in here and start trying to edit this by pressing the spacebar, and I get this message, can't edit this thing, because it's being Autotagged. All right, that's fine. Close that, and you can see everything is grayed over here while it's doing the work. We will just wait here until it's done. It's examining every single word in the script and trying to connect those words to these tags here. Okay, it's done. Took about 30 seconds to do that. I will just click this little X here that says, okay, Autotagging is complete. Here we go, got that, and now if you look closely, you will see a bold faced word there, seagulls. If I hover over it, it says Animals, okay, oranges, it says it Food & Drink.

Sometimes it gets it right, sometimes it gets it wrong. Slacks, that would be Wardrobe, makes sense. It says Ctrl-double-click to view or edit the tags--easier way to do it is just to do the method I just showed you a moment ago. The Ctrl-double-click thing is kind of tedious, but there you go, you can see that it applied tags to these words. Got most of them right, some of them wrong, so we will just kind of let it go for now, but I would like to see them little more clearly. I like to track down things a little bit more, so I go over to the TAGS panel here, and you can see we have 10 Animals, 45 Cast Members in here--wait a minute. There are not that many Cast Members, right? That's how many instances there are when a Cast Member appeared here, so 45 Cast Members is 45 instances.

We don't have 10 animals. In fact, we have lot of seagulls, basically. So I want to check that out. I can make them a certain color. I can change the color of that particular tag. Right now it says Show Bold and Show Color, but everything is black because all these guys are black here. So I am going to click on this little Animals Color swatch. I will choose red there, here we go, and now the little seagulls start showing up there in red, and I can start scrolling through there, looking for all the instances of seagulls. Not many right now, so there must be a better way to do this, right? And the way you can do that,--the way you can find things faster--is to turn off the eyeball for all the tags and turn on the eyeball for the one you want and then start scrolling through by clicking some arrows, and it will take you through one at a time to each instance of an animal in this particular case, like that. Go back to the top like this.

Let's say I want to see something else. I want to see all the Props, we found 79 props, there are a lot of props. I will turn on the color here and make that a different color, like let's say dark green for example, here we go. And now it looks like blue there. It was dark green before, so there it turns blue over here. Interesting how the colored pad looks a little bit different than the finished result, but nevertheless, let's just start scrolling through there, and you see this coffee mug, that's good. That make sense, watches, that is not a prop. It sounds like it's plural of watch, right? If I click on that, I have got Prop selected and then click on this, it will deselect watches as a prop.

So I will click there, and that's going to be 78 items. You saw how that works. But it's also considered Set Dressing, and over that, it was not a Set Dressing either, so I click on that to remove it. So we need to edit things a little bit. All you need to do is select the item and then click on the tag, and that will remove the tag--or if you want to add a tag for example, let's say leaves, which is really not leaves, but let's just say it is--we will call it a Prop. If I click on the word Prop, then it will turn that into a prop, and it's like, wow, well not really, click on Props again that will deselect it. There you go. All right, now we got these lovely colorful words, which is nice. You can kind of scroll through these guys and check them out, and you can obviously search over here based on which eyeballs you click on and going through the arrows there.

But it may not get every single kind of tag that you want. Let's say you want to tag something like somebody's suit. So I will just type in Suit here and Create a new tag called Suit. Right now there won't be any suits here. If I scroll down, obviously, it won't have tagged any suits. Let's see if we can find a suit over here. Let's go up here, and you are seeing there, it's got sleeves rolled up, bare foot, slacks. Well, I can characterize that as a suit, let's say. So I will just double-click on that, then click on Suit, and we have now added this slacks as a Suit, if we wanted to do that.

That's one way to do things. I am not necessarily agreeing that that's the right way. We don't really call slacks a suit, but you can always add a category if you want to add a category. I am going to deselect that by clicking on Suit again there, say no, that wasn't the Suit, folks. Okay, this is all kind of fun to identify things, and you can eyeball these things, but what value is there to having all these tags? Well, it can be really helpful when you try to organize your production. You can see all the various things you need for a particular scene, or you can see all the instances of something in all the scenes, and you can do that in a report. So let me show you how you get that report.

Go to Production, going down to Breakdown Reports, click on Tag, and it lets you choose all the things that you want to include in the Report, so we'll just take all the guys that have some tags. It doesn't show every tag here, because some of them have no associated text. We just take these guys here and say Generate. It does that and says where do you want to save this csv file? Which is comma separated file. I will go back to the Desktop here, and let's save it here. Now we saved it, let's take a look at it. I will go to the Desktop and take a look.

Here we are in the Desktop. I will just double- click on this guy, it turns into an Excel spreadsheet, and there are all the various tags that start off by saying how many tags there are? You can spread things out a little bit if you want to, and you know that this is Excel, so you can do all kinds of sorting if you need to. Right now it just shows all the Animals in a group there--see them all there--and it says what Page Number they are and on what Scene Number they are in. It says where they are, so you know what you need to get if you want to go gather up some seagulls and let them fly over your SET, something like that. There are all the Cast Members as well. We could have deselected that if we wanted to.

So now that's in the spreadsheet like this, you can manipulate it, all kind of ways to track down stuff that you might need for various scenes. So that is how you use tagging inside Story Plus.

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Up and Running with Adobe Story

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Jeff Sengstack
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