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Creating schedules and other reports

From: Up and Running with Adobe Story

Video: Creating schedules and other reports

Probably the grand-daddy of all the reports that Story can generate is the Schedule. So, I want to show you the schedule in this movie. But before we go there, I want to show you a couple of sets of other reports. On the Authoring side here, you can click on this little button here Reports, and that gives you this dropdown list. These are various reports that come up basically as single page text documents. Just kind of take a look at that for a second and see how many there are. I am going to go over to the Project side and click on that same button, and you will see that there are more. Basically, the first one is a subset of these guys.

Creating schedules and other reports

Probably the grand-daddy of all the reports that Story can generate is the Schedule. So, I want to show you the schedule in this movie. But before we go there, I want to show you a couple of sets of other reports. On the Authoring side here, you can click on this little button here Reports, and that gives you this dropdown list. These are various reports that come up basically as single page text documents. Just kind of take a look at that for a second and see how many there are. I am going to go over to the Project side and click on that same button, and you will see that there are more. Basically, the first one is a subset of these guys.

So if you go here, you have more options on the project side. Let's just click on Sets and Locations there, after that you tick the Castle_script, click on that little check box there, click Generate. And there it is, pretty straightforward, just a list of all the sets, not something dramatic, not something you can sort, just this text document. Again, I will close out of that. Another set of reports is in the Production dropdown list here, and this is only on the Authoring side. If we go to the Project side, you're not going to see that option there. So I am going to go back to the Authoring side and go to Production.

Down at the bottom here, we have Breakdown Reports, and if you saw the movie on tagging, then you've got a chance to look at these kinds of reports. Let me just switch over and show you the character breakdown report, knowing that the rest of these guys are very similar. Basically, you create a CSV file, a Comma Separated Value file. I am going to create this one. I have already created it, and so just duplicate it, there we go. Here on the desktop, let's take a look at that. There it is. Opening it up in Excel, although you can open it up in any spreadsheet. And this breaks down all the characters--and I will slide this over so you can see them all--by Scene.

And you know that when you work with a product like Excel or any other spreadsheet, you can sort on whatever you want to sort on. So you can sort on the CHARACTER, for example, and show all the scenes that Mr. Dalton is in rather than show the scenes sequentially, that he is in. You can see here he is 1-2-3-4-5, 7 times in the scene 2, this let me help us plan out scene 2 in terms of how many different camera angles we want or whether we want to have--let's say--scene 2A, 2B, 2C something like that, so we can shoot from multiple angles. But anyway, this helps us plan out our shoot, let me do a breakdown report like this, and there are multiple breakdown reports.

But the big guy is the schedule, so let's take a look at the schedule. You can get to the schedule one of two ways. Over here in the Authoring side, you can go to File > New, and you get this Create New Document dropdown list here, and there is Schedule in that list, or if you're over in the Projects side of things, you get to go to New, and you get the exact same dropdown list Schedule. So we'll call this one Castles schedule, okay? Now, it says Use Start of Day Breaks or Use End of Day Breaks. This is really just a little line that goes across the schedule basically saying, okay, our day is over now or our day is beginning.

Basically it works either way, and you've got to drive these things around one way or the other, so I will just keep the default here, Use Start of Day Breaks and click Create. Now, I need to select which script we're going to use. It's not the script that's currently open or the project that's currently open, you choose here. So I go All Projects, and I go Test Project, that's the one we've been working on, and you can do multiple projects, by the way. This is why I created a shooting script specifically. I wanted to name it shooting script so there would be no doubt that. That's the one we don't want to use. We want to use the original script there, so I click on that.

Now I want to select all 11 scenes, so I click on the first scene and then Shift+Click on the last one, there we go, and click OK. It takes a while to generate this report. All right! So we get this very colorful looking report, and it's colorful because of some items we set up here in color, and I will explain that in a second. But you look at this, you see that we've got our 11 scenes loaded sequentially there. And it notes whether they are on location or in the studio, whether it's exterior, interior, time of day, and the sets, the time it's going to take when it's finished.

In other words, it will be about 12-second scene, 2/8th means it's 2/8th or one-quarter of a page, that's how they come up with 12 seconds, basically when they estimate the time for the particular scene--not the time it takes to shoot it, but the time it's going to take to run. One thing we can do here is we can adjust these colors, the colors kind of help us identify a groups of things and they're broken down by whether they're on location or in the studio, whether they are exteriors or interiors, and the time of day, those are the three things that determine the color. Let's go up here, this little Color guy, and just click on that. There you go! See there are three items.

When it's on location, and it's exterior, it's blue, when it's on location and it's interior, it's yellow, when it's in the studio and interior--which of course it is most of the time--then it's red or orange. That's not set by default necessarily. That's set because that's how I set it last time I worked with it. So I am going to edit or add colors like that, there is the blue and the red. The yellow is on location/interior and then nothing, it just means it's on location and then in an interior. Well, we don't shoot anything on location and interiors in this particular one. So this would be--let's say--on location/ exterior just like that, and I will pick a time of day--let's say--oh, Sunset for example.

There we go! Let's change this one to STUDIO, INT, and let's say the time of day would be CONTINUOUS just kind of like that and then it will be in the STUDIO, INT, and we'll do let's say LATE AFTERNOON. Now, those three colors should show up here now, and I can add more colors to them if I want to. I am going to go to Apply, there we go! Now you see how things showed up, that's a little bit more representative of stuff. There is LOCATION, EXTERIOR, SUNSET, STUDIO, INTERIOR, CONTINUOUS, STUDIO, INTERIOR, CONTINUOUS.

Notice when I hover over something, it turns orange. All right! Well, what I want to do is I want to sort these things based on their set, based on their location essentially, so I can sort of organize them in terms of how I want to shoot them. So I want to have all the beach scenes all in one place, so I can sort based upon these set. So here is the little Sort button right here, click on that. I want to sort based on the Set, click on the Set, this little Chevron to knock it over to this side and click Sort. Now all the sets will be put together, so there is three beach scenes, Joseph's Office in four places, and then a couple of other places there.

But to really organize these things in terms of how it's really going to work, we are going to shoot our exteriors for example--let's say all first, so I can select all three of these. I am going to click on the first one, then Shift+Click on the third beach scene there. I am going to drag them to the top here. We're going to shoot them first. There we go! And the rest of these guys we'll shoot after the beach scene. But I know that after the beach scene, we're going to have to break down stuff and go to the next location. So I am going to go add a break here, so I can add a break by clicking this button there. It's just a regular old banner.

I can put in times and things like that, but that little line indicates that we're going to take a break there and move our stuff to a new location. But I could also go over here and say, what things do I want to include in this? If I drag the scrolling bar across things, we get lots of stuff here, lots of which we don't need. So we can get rid of these things fairly easily by clicking this dropdown list here and so we don't really--let's say--Set Group, we didn't create any Set Groups, don't need Pages, Story Day, it's nice to Characters, and Extras, and we'll need these guys.

Notice we've got tons of things we can add to this, and we can then just write in names here as just kind of reminder of what we're going to do at that particular location. If I just click in the box here, I can type something in there to help remind me about certain things, like I can say Bring seltzer water. This particular actor demands seltzer water, right? So you just type things in as a way to kind of add to these little schedule notes and stuff like that.

And now if I want to save this, go File > Save. I can save it to disc or save it to number of other things, so I can print it out later. So that is how we create and then update a schedule.

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Up and Running with Adobe Story

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Jeff Sengstack
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