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Using the View menu

From: Google Sheets Essential Training

Video: Using the View menu

Lets take a closer look at the View menu, to help you navigate the view of You'll see a drop-down menu up here with several options listed. Check Gridlines, and they'll appear again.

Using the View menu

Lets take a closer look at the View menu, to help you navigate the view of your spreadsheet while you're entering, reviewing or presenting data. To access the View menu, click the word View in the upper menu above the Google Sheets toolbar. You'll see a drop-down menu up here with several options listed. Let's walk through each of these selections to get a sense of how they're used. The first two options are Freeze Rows and Freeze Columns. Freezing Rows and Columns is useful if you want to keep a row or column header or label visible as you scroll through a large spreadsheet.

You can freeze up to ten rows or five columns per sheet. The next option is Gridlines. Gridlines are those light gray lines between rows and columns. By default, gridlines are shown. If you'd like to turn off gridlines, uncheck it. Check Gridlines, and they'll appear again. The next option is Protected Ranges. This is only relevant if you've set up some areas of your spreadsheet that you don't want others to revise or edit. If you've set up any protected ranges, you can uncheck this selection to turn off the protection. The next option is Formula Bar.

This is turned on by default. This is the bar right here that displays the formula for any calculated cells. Let me show you one on this Sunshine & Location Chart. I've entered a formula here in cell E5. When I click it, the calculation of the formula appears in cell E5, but the formula appears in the Formula Bar. On the View menu, I can uncheck Formula Bar to hide it. This could be handy if I'm presenting, and I don't want to display extra information. Turn it back on, simply check it again.

Under the View menu, if I check All Formulas, all the formulas that I've entered on the spreadsheet will change from calculations to formulas. You can see now that all the formulas I've entered in column E display the formulas, rather than the calculations. I can uncheck it, and the calculations appear again. If I've hidden any sheets on my spreadsheet, the Hidden Sheet selection will be active. I can select that and review or unhide any hidden sheets on my spreadsheet. I can also change the way that I view menus in toolbars.

I can select Compact Controls if I want the menu and toolbar to be displayed in a more compact view. I can deselect it to return to the Standard Controls view. I can also move to a full screen view of my spreadsheet without any controls by selecting Full Screen view. This can be great for presenting your spreadsheet. To go back to the controls view, I'll press the Esc key on my keyboard. The View menu can be really helpful when you're sharing your spreadsheet in a presentation. You can alter the view of the data, so that it's easy to present and focus on the content.

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This video is part of

Image for Google Sheets Essential Training
Google Sheets Essential Training

50 video lessons · 1800 viewers

Sally Norred
Author

 
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  1. 4m 44s
    1. Welcome
      46s
    2. Importing exercise files to Google Sheets
      1m 29s
    3. What's new in Google Sheets
      2m 29s
  2. 14m 44s
    1. What is Google Sheets?
      2m 31s
    2. Accessing Google Sheets with your account
      2m 3s
    3. Understanding common Google Sheets terminology
      4m 17s
    4. Navigating Google Sheets
      5m 53s
  3. 22m 15s
    1. Creating, naming, and saving a spreadsheet
      3m 28s
    2. Renaming a spreadsheet
      1m 59s
    3. Copying a spreadsheet
      3m 9s
    4. Moving a spreadsheet
      3m 10s
    5. Deleting a spreadsheet
      2m 15s
    6. Importing and converting Excel or OpenOffice spreadsheets
      4m 20s
    7. Importing and converting .csv, .tsv, .tab, and .txt data files
      3m 54s
  4. 28m 46s
    1. Entering and editing cell content
      4m 2s
    2. Inserting, deleting, and clearing rows and columns
      3m 26s
    3. Moving rows, columns, and cells
      2m 25s
    4. Working with multiple sheets
      4m 14s
    5. Using keyboard shortcuts
      3m 43s
    6. Creating a series of numbers or dates
      3m 13s
    7. Using Find and Replace
      2m 30s
    8. Entering hyperlinks
      1m 58s
    9. Inserting images into spreadsheets
      3m 15s
  5. 14m 31s
    1. Using the View menu
      3m 2s
    2. Freezing rows and columns
      1m 58s
    3. Hiding rows, columns, and sheets
      3m 45s
    4. Publishing a spreadsheet to the web
      3m 6s
    5. Printing a spreadsheet
      2m 40s
  6. 18m 46s
    1. Formatting cell, row, and column data
      6m 6s
    2. Google Sheets formatting tips
      3m 35s
    3. Using conditional formatting
      5m 6s
    4. Creating a spreadsheet from a template
      3m 59s
  7. 36m 12s
    1. Sorting data on a spreadsheet
      3m 37s
    2. Using Quick Sum
      3m 14s
    3. Using formulas and functions
      6m 23s
    4. Using IF functions and nested functions
      4m 33s
    5. Referencing data from other sheets
      3m 43s
    6. Creating charts in Google Sheets
      5m 28s
    7. Using filters and creating filter views
      4m 55s
    8. Using pivot tables
      4m 19s
  8. 20m 37s
    1. Sharing a spreadsheet file with other people
      5m 40s
    2. Working with Google Sheets that are shared with you
      4m 19s
    3. Working with spreadsheet revisions
      3m 2s
    4. Commenting on a spreadsheet
      3m 26s
    5. Emailing spreadsheet collaborators
      1m 47s
    6. Collaborating simultaneously and using Google Chat
      2m 23s
  9. 8m 54s
    1. Installing the Google Sheets mobile app
      2m 3s
    2. Navigating the Google Sheets mobile app
      3m 21s
    3. Working with spreadsheets on the Google Sheets mobile app
      3m 30s
  10. 47s
    1. Helpful resources
      47s

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