Google Sheets Essential Training
Illustration by Neil Webb

Referencing data from other sheets


From:

Google Sheets Essential Training

with Sally Norred

Video: Referencing data from other sheets

You can reference data from other sheets in Google Sheets. You can use a special formula to replicate and copy data from one sheet to another within a single Google spreadsheet. Referencing data from other sheets means replicating data from one sheet to another within a single spreadsheet document. This makes it so you don't have to manually update the spreadsheet or enter data twice. And it has the added benefit of automatically changing the data on multiple sheets when the master data sheet is revised. Let's walk through how to reference data from other sheets using the sales data spreadsheet.
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  1. 4m 44s
    1. Welcome
      46s
    2. Importing exercise files to Google Sheets
      1m 29s
    3. What's new in Google Sheets
      2m 29s
  2. 14m 44s
    1. What is Google Sheets?
      2m 31s
    2. Accessing Google Sheets with your account
      2m 3s
    3. Understanding common Google Sheets terminology
      4m 17s
    4. Navigating Google Sheets
      5m 53s
  3. 22m 15s
    1. Creating, naming, and saving a spreadsheet
      3m 28s
    2. Renaming a spreadsheet
      1m 59s
    3. Copying a spreadsheet
      3m 9s
    4. Moving a spreadsheet
      3m 10s
    5. Deleting a spreadsheet
      2m 15s
    6. Importing and converting Excel or OpenOffice spreadsheets
      4m 20s
    7. Importing and converting .csv, .tsv, .tab, and .txt data files
      3m 54s
  4. 28m 46s
    1. Entering and editing cell content
      4m 2s
    2. Inserting, deleting, and clearing rows and columns
      3m 26s
    3. Moving rows, columns, and cells
      2m 25s
    4. Working with multiple sheets
      4m 14s
    5. Using keyboard shortcuts
      3m 43s
    6. Creating a series of numbers or dates
      3m 13s
    7. Using Find and Replace
      2m 30s
    8. Entering hyperlinks
      1m 58s
    9. Inserting images into spreadsheets
      3m 15s
  5. 14m 31s
    1. Using the View menu
      3m 2s
    2. Freezing rows and columns
      1m 58s
    3. Hiding rows, columns, and sheets
      3m 45s
    4. Publishing a spreadsheet to the web
      3m 6s
    5. Printing a spreadsheet
      2m 40s
  6. 18m 46s
    1. Formatting cell, row, and column data
      6m 6s
    2. Google Sheets formatting tips
      3m 35s
    3. Using conditional formatting
      5m 6s
    4. Creating a spreadsheet from a template
      3m 59s
  7. 36m 12s
    1. Sorting data on a spreadsheet
      3m 37s
    2. Using Quick Sum
      3m 14s
    3. Using formulas and functions
      6m 23s
    4. Using IF functions and nested functions
      4m 33s
    5. Referencing data from other sheets
      3m 43s
    6. Creating charts in Google Sheets
      5m 28s
    7. Using filters and creating filter views
      4m 55s
    8. Using pivot tables
      4m 19s
  8. 20m 37s
    1. Sharing a spreadsheet file with other people
      5m 40s
    2. Working with Google Sheets that are shared with you
      4m 19s
    3. Working with spreadsheet revisions
      3m 2s
    4. Commenting on a spreadsheet
      3m 26s
    5. Emailing spreadsheet collaborators
      1m 47s
    6. Collaborating simultaneously and using Google Chat
      2m 23s
  9. 8m 54s
    1. Installing the Google Sheets mobile app
      2m 3s
    2. Navigating the Google Sheets mobile app
      3m 21s
    3. Working with spreadsheets on the Google Sheets mobile app
      3m 30s
  10. 47s
    1. Helpful resources
      47s

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Watch the Online Video Course Google Sheets Essential Training
2h 50m Appropriate for all Aug 26, 2014

Viewers: in countries Watching now:

Google Sheets is a feature-rich, cloud-based spreadsheet application that allows you to format and analyze all kinds of data. In this course, author Sally Norred shows you how to get the most from Google Sheets. Discover how to get around the interface, enter and work with data, and use formatting and function features, and learn smart ways to make your data work for you. Plus, see how to work with your spreadsheet data on the go with the Google Sheets mobile app.

Topics include:
  • Navigating Google Sheets
  • Creating, naming, and saving spreadsheets
  • Importing files
  • Converting other file formats such as Microsoft Excel to Google Sheets
  • Editing cells
  • Inserting, deleting, and moving rows and columns
  • Adding hyperlinks and images
  • Formatting data
  • Using formulas and functions
  • Sharing spreadsheets
  • Using the Google Sheets mobile app
Subject:
Business
Software:
Sheets
Author:
Sally Norred

Referencing data from other sheets

You can reference data from other sheets in Google Sheets. You can use a special formula to replicate and copy data from one sheet to another within a single Google spreadsheet. Referencing data from other sheets means replicating data from one sheet to another within a single spreadsheet document. This makes it so you don't have to manually update the spreadsheet or enter data twice. And it has the added benefit of automatically changing the data on multiple sheets when the master data sheet is revised. Let's walk through how to reference data from other sheets using the sales data spreadsheet.

Take a look at this sales data from March 2014. I have three totals here, one for the total items that were sold, in cell C23. One for the total amount of items left in stock in cell D23, and one for the total amount of items on order in cell E23. I'd like to replicate the data for these totals to my totals sheet, which I can access by clicking here. I'd like these totals to be replicated in the March column on the sheet. I'll start with the total items sold for March. To replicate the cell data from the other sheet, I'll first enter an equal sign to start the formula.

Then I'll enter the name of the sheet I'm copying data from. If the sheet name contains a space, or any non alphanumeric symbols, I need to include single quotes around the name of the sheet. I'll take the single quote mark, and the name of the sheet, which is March 2014, and an end single quote. Then I type an exclamation point and the letter and number of the cell I'd like to copy. Now let's look back. I'd like to copy cell C23. So I'll type in C23 here.

My full formula I can see in my formula bar. It reads, equals, single quote, March, space, 2014, end single quote, exclamation point, C23. When I press the Enter key on my keyboard, the contents of cell C23 on the March 2014 sheet will be copied into cell D2 on this total sheet. If I go back to the master sheet and I change the contents of the reference cell, which I'll do here by adding another item to be sold which changes my total to a 159, that number will be revised on the totals sheet as well.

I can reference the other two cells by creating their own formulas here. I can copy the formula, but I need to be careful about referencing the correct cell in the master sheet. Google sheets may try to guess which cell to reference, and sometimes their guess is not correct. I'll copy the formula here by dragging down. And rather than C24, I'll change that cell to D23. And press Enter. Likewise, for total amount left in stock, I'd like to reference cell E23.

So I'll change this to E23. As you can see, the total items on order for March and the total amount left in stock are replicated from the spreadsheet here. Referencing data from other sheets can save you a lot of time. And can help keep you from making costly errors by updating data as it changes. Make sure when you're referencing multiple cells that you carefully check the cells referenced so that your data stays accurate

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