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In SharePoint 2010 Essential Training, author Simon Allardice demonstrates the full feature set in SharePoint 2010 and the necessary skills to be a SharePoint site administrator. The course shows how to use SharePoint, create sites and site collections, and plan and design sites and portals. It also covers Office integration, security and permissions, and advanced features such as document management and business intelligence.
So far we've been working with team sites, document workspaces, meeting workspaces. all great sites and all available in SharePoint Foundation, the free version of SharePoint. Now, if you have SharePoint Server, you will have even more site templates and if you have SharePoint Server Enterprise, you have even more than that. Let's take a look. Well, as ever, we can create a site from the Site Actions > New Site menu and if you have the Silverlight plug-in installed, you'll see this version. Otherwise you'll see a fairly normal web page. These sites can be filtered to make them a bit more readable.
We can start breaking down by the sites that deal with, it calls Collaboration, such as the Team Site, the Document Workspace, and the Group Work Site. Sites related to meetings. The five Meeting Workspaces are very, very similar to each other. There is a section called Web Databases. This uses the Access Services feature of SharePoint Server Enterprise. These are really five websites based on Access databases. We will go into those a little deeper later on. You can see sites organized around different aspects of search, sites organized around what it calls data, which is the record center which we will talk about also.
So there are quite a few things. Again, yours might look different from mine based on the license that you have and what your administrator may have activated or deactivated. But it's important to know that not everything is visible here. There are some site templates that can only be created as a top level site in a new site collection, which means as far as we are concerned some sites can only be created from within SharePoint Central Administration, the admin website for managing your SharePoint file. That's something you may or may not have access to.
I am going to switch over to a SharePoint Central Administration page and I am going to hit my Create site collection option. This is very similar to the information that you give SharePoint when you are creating a new site, in that you are giving it a title, a URL, and selecting from the template list. And indeed, in the template list, I am seeing all the regular sites that I would expect. The Team Site, the Blank Site, the Document Workspace. I have got my five kinds of Meeting Workspace.
However, if I jump over to Publishing, I see a Publishing Portal and an Enterprise Wiki. Both of which can only be created as a top-level site in a new site collection. A Publishing Portal, as it says down here in the notes, is intended for either a public Internet site or perhaps a large intranet portal where you are intending most people would not be contributors to this. Most people are just consuming content. The Enterprise Wiki, if you are really kind of creating your own version of Wikipedia within your organization, this is the way to do it. In the Enterprise tab, you will see the Business Intelligence Center, and the PowerPoint Broadcast Site both of which can be created only as a top-level site in a new site collection.
Now, these are all fairly big sites. Sites with a bigger scope than just being a team site or a Document Workspace, and I am going to cover them all in their own sections. The thing is these sites are still created, like any SharePoint site, by collection of lists and libraries. That doesn't stop just because it's an advanced site only available in SharePoint Enterprise, for example. So I am going to create one of these. I am going to create a Publishing Portal. I will give it the name of the Two Trees Internet, because we could change that later.
Again, because I am creating this as a top level site in a new site collection, I get a bit more of a choice of URLs. I am going to pick this one at sites/internet. I do have to name myself or someone else as the site collection administrator. Again, you may or may not have access to this window but it's useful to know what your administrators have to do to create a new site collection. The differences between your site is all about the focus of the site, the intention of the site. They still have the same mentality that you would have explored when you just worked with the team site.
So that site collection where the new top-level site has been created and I am going to open it up. Now, in fact, this site, which is the Publishing Portal, is really a bit of a lie to just call it one site. In fact, it's several sites in one. How do I know? Well, the same as looking at any SharePoint site, I can figure out what this site is made of by going to my Site Actions menu, and finding my View All Site Content link. I can bypass all the other extra options, and I can see that I have quite a few document libraries here, three lists, and below it I have got two other sites, or sites and workspaces.
I have got a site called Press Releases, which is a little bit bland. I am going back one. I have got another site called Search. So it looks like by creating this one Publishing Portal, I actually got three sites in one site collection, and that is exactly what happened. But as you can see, the site is still made of the good old lists and libraries. What we are going to explore a little bit later is what is the difference then between this site and the site I could get in the free version of SharePoint? Because it's something that's actually going on under the hood and it's something that's responsible for my Site Actions menu having a few more options than it would have done on a team site.
It's called the Publishing feature, and in essence, that's the real difference between sites created in SharePoint Foundation and sites created in SharePoint Server. Not that the sites themselves are drastically different, but when you go to SharePoint Server, you have new features available to you and the sites available as templates use those features, and we are going to start exploring those features one-by-one.
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