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SharePoint and PowerPoint

From: SharePoint 2010 Essential Training

Video: SharePoint and PowerPoint

If you just need the ability to upload and share PowerPoint files, you may find that a regular document library works just fine. There is nothing wrong with using a document library to store PowerPoint files in. Like working with any document you can simply upload a document, doesn't have to be a Word document. I'm going to find an existing one that's on my desktop. Click OK. Upload it into that document library. We get the ability to collaborate on it. We even get the ability to view that or edit it in the browser, because PowerPoint is one of the Office Web applications.

SharePoint and PowerPoint

If you just need the ability to upload and share PowerPoint files, you may find that a regular document library works just fine. There is nothing wrong with using a document library to store PowerPoint files in. Like working with any document you can simply upload a document, doesn't have to be a Word document. I'm going to find an existing one that's on my desktop. Click OK. Upload it into that document library. We get the ability to collaborate on it. We even get the ability to view that or edit it in the browser, because PowerPoint is one of the Office Web applications.

So, if your administrator has installed it, you should be able to edit that in the browser. However, there is one extra thing that we can do with PowerPoint and SharePoint. I'm going to go back to my team site. I'm going to create a new kind of library on this site. I'm going to my Site Actions menu. I'll say More Options, which allows me to create all sorts of lists, libraries, and sites. I'll filter that down by types of library. We have one here called a slide library. I'm going to create a slide library. I'll call it Shared Slides and say Create.

This is a document library, but it's a little different. It's designed to store PowerPoint slides, not PowerPoint files, but individual PowerPoint slides. The time that you want to use a slide library is when you think it's worthwhile to take your presentations and kind of rip them apart into individual slides, either because you want different people to edit different slides or because you want to reuse those slides across different presentations. So, I've created this new slide library called Shared Slides, but there's nothing in it, of course.

What I could do is upload an existing presentation. It says Publish new sides to this slide library. Okay, I'll choose that option. I'll go and find that presentation on my desktop, the TwoTreesSalesPresentation, and click Open. Now, this is actually going to open up PowerPoint. It takes me to a particular window called Publish Slides where I get to choose the slides in this presentation that I want to publish. I'm going to select all of them, but you don't have to. You could just choose to upload just a few of them and click Publish.

It's now ripping these slides apart and moving them up all into SharePoint. I'm going back over into SharePoint and refreshing this page. I now see a little thumbnail of the slide with a description and a breakdown of where this came from. The great thing is this. If I was in PowerPoint and wanted to create a new PowerPoint presentation, I can then decide that hey, I want to reuse some of those slides. So I'd go over into that SharePoint site and say well, I wanted to reuse that one. So, I'm going to select actually number 3 and number 4 and say Copy Slide to Presentation.

It's going to just ask me to double-check. Do you want to copy to an open presentation or make a new one? Yup, copy to an open one. I also have options to be notified when the slide changes if I was worried about that. It downloads those from the SharePoint library and inserts them into my current PowerPoint presentation, also using my current theming, which in this case is no theme at all. So, very useful if you create or edit a lot of presentations. I'm going back over into SharePoint. I do find that some people make the assumption that they have to upload their PowerPoint stuff into a slide library. And it's not true.

If you just want to upload the entire PPT or PPTX file into SharePoint, there is no problem with putting it in a regular document library. A slide library is a very specific need for someone who creates or edits a lot of presentations. If you want to reuse slides or you want to have multiple people working on them at the same time, this is what to use. But you don't need it just to work with PowerPoint.

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This video is part of

Image for SharePoint 2010 Essential Training
SharePoint 2010 Essential Training

70 video lessons · 48373 viewers

Simon Allardice
Author

 
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  1. 1m 16s
    1. Welcome
      1m 16s
  2. 16m 34s
    1. What is SharePoint?
      8m 9s
    2. SharePoint roles
      2m 5s
    3. Accessing SharePoint
      4m 48s
    4. The SharePoint product line
      1m 32s
  3. 44m 55s
    1. What is a team site?
      2m 43s
    2. Navigating a team site
      9m 41s
    3. Using team site lists and libraries
      11m 38s
    4. Editing the home page
      9m 31s
    5. Adding a Web Part
      6m 19s
    6. Deleting a Web Part
      5m 3s
  4. 10m 53s
    1. What is a Document Workspace?
      4m 2s
    2. Creating a Document Workspace
      4m 3s
    3. Deleting a Document Workspace
      2m 48s
  5. 6m 3s
    1. What is a Meeting Workspace?
      2m 7s
    2. Creating a Meeting Workspace
      2m 40s
    3. Deleting a Meeting Workspace
      1m 16s
  6. 36m 3s
    1. Exploring the available lists
      5m 30s
    2. Creating a custom list
      8m 44s
    3. Creating a custom view
      6m 43s
    4. Working with libraries
      6m 18s
    5. Using versioning and Check In/Check Out
      8m 48s
  7. 45m 55s
    1. SharePoint and Word
      6m 6s
    2. SharePoint and Outlook
      7m 38s
    3. SharePoint and Excel
      3m 54s
    4. SharePoint and Access
      2m 58s
    5. SharePoint and InfoPath
      11m 42s
    6. SharePoint and PowerPoint
      3m 46s
    7. SharePoint and Visio
      6m 20s
    8. Using SharePoint Workspace
      3m 31s
  8. 32m 8s
    1. What is a site collection?
      3m 56s
    2. Creating a site collection
      6m 35s
    3. Creating a new site
      6m 29s
    4. Customizing a site
      7m 47s
    5. Creating a site template
      7m 21s
  9. 13m 53s
    1. Understanding permissions
      3m 33s
    2. Adding a user to a site
      5m 14s
    3. Deleting a user from a site
      1m 39s
    4. Creating a new security group
      3m 27s
  10. 31m 54s
    1. Using out-of-the-box workflows
      11m 1s
    2. Creating your own workflows with SharePoint Designer
      15m 20s
    3. Creating your own workflows with Visio
      5m 33s
  11. 40m 36s
    1. Using site templates
      5m 49s
    2. Using the web content management features
      10m 40s
    3. Using master pages
      3m 37s
    4. Creating an Enterprise Wiki
      7m 14s
    5. Sharing an Access database with Access Services
      7m 19s
    6. Working with rich media
      5m 57s
  12. 53m 9s
    1. Managing documents and records
      3m 0s
    2. What are content types?
      4m 22s
    3. Creating a content type
      11m 30s
    4. What are document sets?
      2m 12s
    5. Creating document sets
      7m 49s
    6. Creating a Document Center
      4m 37s
    7. Creating a Record Center
      8m 25s
    8. Defining information management policy
      11m 14s
  13. 15m 42s
    1. Using personal and social features
      7m 28s
    2. Creating a SharePoint blog
      2m 48s
    3. Personalizing SharePoint with tags and notes
      5m 26s
  14. 21m 22s
    1. Searching in SharePoint
      4m 26s
    2. Creating a Search Center
      8m 4s
    3. Customizing Search with keywords
      3m 30s
    4. Customizing Search with scopes
      5m 22s
  15. 47m 18s
    1. Using Excel Services
      10m 12s
    2. Creating a Business Intelligence Center
      3m 5s
    3. Using PerformancePoint Services
      12m 3s
    4. Using status indicators
      8m 10s
    5. Using the Chart Web Parts
      6m 33s
    6. Using Business Connectivity Services (BCS)
      7m 15s
  16. 1m 3s
    1. Goodbye
      1m 3s

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