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In SharePoint 2010 Getting Started, author Simon Allardice walks through the first few hours a new user will spend with SharePoint working with Web sites, communities, content, and search. This course covers creating and using SharePoint sites, lists and libraries, how SharePoint streamlines teamwork, Office integration, and solutions for workflows and business intelligence.
So let's look at one more SharePoint site. And well, if a Document Workspace is a simple SharePoint site designed to help you work on the document, you can probably make a guess as to where I'm going with this one. This is a Meeting Workspace. We've got navigation. We've got the Ribbon. We've got the Site Actions menu. We do seem to be missing the Quick Launch Bar navigation along the left, but otherwise it looks quite similar. Again, it's all about the focus. What is this site for? It was no surprise that my answer is going to involve the word Meeting, but let's face it.
There are meetings, and there are meetings. This is not needed for a casual, update, regroup, and chat meeting. But if you have somewhere that you need to put agendas, multiple documents, lists of attendees, this is a great way to do it. We can see that a Meeting Workspace, out of the box - and I'm looking at what's called a basic Meeting Workspace - has a place to put Objectives, has a place to put Attendees, has a place to put Agenda and a simple Document Library, all driven from this homepage.
Now because we're missing the Quick Launch Bar, you might then think, well, we're missing an ability to look at the All Site Content link. How would we get to see what the site is really made off? Well, luckily if you have your Site Actions menu, you can select from this option, where the View All Site Content is also available as a link here. And you will typically find it on your Site Actions menu. Here I can see again, we've got several Libraries, and we have three Lists here, Agenda, Attendees and Objectives.
This is actually a pretty simple SharePoint site. Again, they do use the word Workspace here, instead of site because the idea is this is probably more temporary than a Team Site. You might create a Meeting Workspace to handle an important upcoming meeting. Keep Agendas and Objectives in it. And when the meeting is over, you might keep it around for archival reasons, or you might get rid of it. So like a Meeting Workspace, probably doesn't need a long lifespan, maybe a few weeks.
SharePoint won't delete it without you telling it to. But something that's actually worth cultivating is the idea of using SharePoint sites as fairly disposable resources. Create it if you need it, or if you might need it, use it. Get read of it. Meeting Workspaces are SharePoint sites. They're still made of Lists and Libraries. They're easy to create. They're easy to use. They are customizable. You can select your own combination of Lists and Libraries if you find something else is more useful for you. The idea is they're almost disposable. Create it.
Use it. When you're done, get rid of it and make another one for you next meeting.
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