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SharePoint 2010 Essential Training
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Exploring the available lists


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SharePoint 2010 Essential Training

with Simon Allardice

Video: Exploring the available lists

As you're starting to see that all SharePoint sites, whether they're called sites or qorkspaces, seem to be made of a collection of lists and libraries, and that is indeed the case, how do we actually get to know those lists and libraries? Well, one of the ways that I like to do this is first to create another site. I am going to go to my Site Actions menu and create a new site. I don't have to do this, but just as an example. I am going to make what's called a Blank Site, which is a site with no lists or libraries. You might think, well, will there be anything there or is this just a blank page? Well, you'll see in a moment.
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  1. 1m 16s
    1. Welcome
      1m 16s
  2. 16m 34s
    1. What is SharePoint?
      8m 9s
    2. SharePoint roles
      2m 5s
    3. Accessing SharePoint
      4m 48s
    4. The SharePoint product line
      1m 32s
  3. 44m 55s
    1. What is a team site?
      2m 43s
    2. Navigating a team site
      9m 41s
    3. Using team site lists and libraries
      11m 38s
    4. Editing the home page
      9m 31s
    5. Adding a Web Part
      6m 19s
    6. Deleting a Web Part
      5m 3s
  4. 10m 53s
    1. What is a Document Workspace?
      4m 2s
    2. Creating a Document Workspace
      4m 3s
    3. Deleting a Document Workspace
      2m 48s
  5. 6m 3s
    1. What is a Meeting Workspace?
      2m 7s
    2. Creating a Meeting Workspace
      2m 40s
    3. Deleting a Meeting Workspace
      1m 16s
  6. 36m 3s
    1. Exploring the available lists
      5m 30s
    2. Creating a custom list
      8m 44s
    3. Creating a custom view
      6m 43s
    4. Working with libraries
      6m 18s
    5. Using versioning and Check In/Check Out
      8m 48s
  7. 45m 55s
    1. SharePoint and Word
      6m 6s
    2. SharePoint and Outlook
      7m 38s
    3. SharePoint and Excel
      3m 54s
    4. SharePoint and Access
      2m 58s
    5. SharePoint and InfoPath
      11m 42s
    6. SharePoint and PowerPoint
      3m 46s
    7. SharePoint and Visio
      6m 20s
    8. Using SharePoint Workspace
      3m 31s
  8. 32m 8s
    1. What is a site collection?
      3m 56s
    2. Creating a site collection
      6m 35s
    3. Creating a new site
      6m 29s
    4. Customizing a site
      7m 47s
    5. Creating a site template
      7m 21s
  9. 13m 53s
    1. Understanding permissions
      3m 33s
    2. Adding a user to a site
      5m 14s
    3. Deleting a user from a site
      1m 39s
    4. Creating a new security group
      3m 27s
  10. 31m 54s
    1. Using out-of-the-box workflows
      11m 1s
    2. Creating your own workflows with SharePoint Designer
      15m 20s
    3. Creating your own workflows with Visio
      5m 33s
  11. 40m 36s
    1. Using site templates
      5m 49s
    2. Using the web content management features
      10m 40s
    3. Using master pages
      3m 37s
    4. Creating an Enterprise Wiki
      7m 14s
    5. Sharing an Access database with Access Services
      7m 19s
    6. Working with rich media
      5m 57s
  12. 53m 9s
    1. Managing documents and records
      3m 0s
    2. What are content types?
      4m 22s
    3. Creating a content type
      11m 30s
    4. What are document sets?
      2m 12s
    5. Creating document sets
      7m 49s
    6. Creating a Document Center
      4m 37s
    7. Creating a Record Center
      8m 25s
    8. Defining information management policy
      11m 14s
  13. 15m 42s
    1. Using personal and social features
      7m 28s
    2. Creating a SharePoint blog
      2m 48s
    3. Personalizing SharePoint with tags and notes
      5m 26s
  14. 21m 22s
    1. Searching in SharePoint
      4m 26s
    2. Creating a Search Center
      8m 4s
    3. Customizing Search with keywords
      3m 30s
    4. Customizing Search with scopes
      5m 22s
  15. 47m 18s
    1. Using Excel Services
      10m 12s
    2. Creating a Business Intelligence Center
      3m 5s
    3. Using PerformancePoint Services
      12m 3s
    4. Using status indicators
      8m 10s
    5. Using the Chart Web Parts
      6m 33s
    6. Using Business Connectivity Services (BCS)
      7m 15s
  16. 1m 3s
    1. Goodbye
      1m 3s

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SharePoint 2010 Essential Training
6h 58m Beginner Jun 24, 2010

Viewers: in countries Watching now:

In SharePoint 2010 Essential Training, author Simon Allardice demonstrates the full feature set in SharePoint 2010 and the necessary skills to be a SharePoint site administrator. The course shows how to use SharePoint, create sites and site collections, and plan and design sites and portals. It also covers Office integration, security and permissions, and advanced features such as document management and business intelligence.

Topics include:
  • Understanding a SharePoint team site
  • Navigating lists and libraries
  • Creating Document Workspaces
  • Using versioning and check-in/check-out
  • Integrating with Office 2010 applications
  • Adding and deleting users
  • Creating workflows
  • Working with server site templates
  • Creating a wiki and a blog
  • Working with rich media
  • Managing documents and other content
  • Sharing information with charts and status indicators
Subjects:
Business Collaboration
Software:
SharePoint
Author:
Simon Allardice

Exploring the available lists

As you're starting to see that all SharePoint sites, whether they're called sites or qorkspaces, seem to be made of a collection of lists and libraries, and that is indeed the case, how do we actually get to know those lists and libraries? Well, one of the ways that I like to do this is first to create another site. I am going to go to my Site Actions menu and create a new site. I don't have to do this, but just as an example. I am going to make what's called a Blank Site, which is a site with no lists or libraries. You might think, well, will there be anything there or is this just a blank page? Well, you'll see in a moment.

So I'll call it Blank, and put in the URL of my parent site /blank. Click Create. This is a blank site. So it's not actually an empty white page. We still get the plumbing, we get the framework, we get the scaffolding, if you will, of SharePoint. The navigation, the Ribbon, the Quick Launch bar. But if I click my All Site Content here, it just says "okay, I have got a place that will show you your lists and your libraries. You just don't have any lists and libraries." It gives you a good hint here.

You've got no document libraries. To create one, click Create. When I click Create, this is when I can actually see my lists and libraries. Again, I am looking at the browser with Silverlight installed. So I see a nice graphical entry here. If you didn't have Silverlight installed, you'd see a more simple web page, but the actual available options would be exactly the same. There are no extras here. They are just presented differently. I could use my cursor keys and go through them a bit here. I could see okay, we've got Announcements, Asset Library, Assets Web Database, Blank Site.

You know what I am looking at here is a bit kind of mixed up, because I am seeing lists, I am seeing sites, I am seeing all sorts of stuff. So what I can do here is I can filter these down. I can say I just want to filter by lists, and that brings it much smaller into Announcements, Calendar. We've seen these before. We've seen Announcements, we've seen the Calendar, I've seen the Contacts list. We've got a Issue Tracking, Links, Project Tasks, a Survey, Tasks, a Discussion Board.

Notice that a discussion board and a survey are both considered a list. Even though they're sometimes presented in a slightly different way, oh, here are your lists and here are your discussion Boards, a discussion Board is a list. A Survey is a List. Everything is a List in SharePoint. So you'll notice that there isn't a great deal here. You might be expecting to find 40 or 50 of these, but no, you don't really get all that many. In fact, most of the ones that we're seeing here, we've already used in our team sites and our Document Workspaces.

So if I wanted to add, for example, an Announcements list, I simply select that one. I could call it Announcements, but bear in mind that that's the name of the list and it's also my name for what I want to call this on my website. It can be the same. It doesn't have to be. I could call it Announcements. I could call it Company Announcements. Doesn't matter. It still an Announcements list. I click Create. I now have that list and it actually takes me into it inside SharePoint and even changes the Ribbon to the mode where I can edit the list or add new entries to it.

You'll find as you start to add new List, and I am going to go back into my Site Actions menu, if I come down and I actually say More Options. This is the one that allows me to add pages, lists, libraries, and sites. Well, I can select that option and then just filter back down by list, but we've already explored some of these. When I make a basic calendar, for example, by saying to SharePoint "I want that List," SharePoint says, "okay, great, I'll give you the list that shows you the calendar." "I'll give you the Ribbon that allows you to change between the Day and the Week and the Month view." "I'll give you the page that will pop-up and allow you to add an entry or edit an entry." All of that is provided just by me saying that I want the Calendar list on this website.

If I go back to my Site Actions menu and say View All Site Content, I start to see that I am basically just adding lists to this blank site. Well, it's not so blank anymore. It has two Lists on it. You'll find that a few of the lists that you work with have their own special views. The Calendar, for example, has the Calendar view. If I select the Project Tasks list and create that one, you'll find that it itself has a slightly different view as well.

It's more of a project planning, kind of Gantt chart idea. Again, the best way to kind of explore through this is just to experiment with it and start to add entries and see what happens. Going back to my Site Actions > More Options to take a look at my List entry. You'll find there really isn't even the ability for many more of these to have their own special interfaces and their own special pages. In fact, most of the other lists, things like Tasks and Links and Contacts, look pretty straightforward.

They've got the more generic list entry. Just tell me the piece of data. Your question of course is well, what happens if you wanted a list of your own organization specific stuff, where is my list of engines? Where is my list of ice cream flavors? Where is my list of etcetera, etcetera? Well, you can of course create your own and we'll go through that in the next movie.

Find answers to the most frequently asked questions about SharePoint 2010 Essential Training.


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Q: In the "Adding a user to a site" movie, the instructor shows how to add a user to SharePoint and demonstrates by adding a user named “gini.” But gini is already set up and recognized by SharePoint. What if I have no users set yet? How can I add someone?
A: SharePoint doesn't store a separate user database; it wants to be pointed to an existing source of users, like Active Directory. If you don't have that, you need to first add your new users as local accounts on the Windows box you installed SharePoint on. Only then will you be able to give them permission on a SharePoint site.
 
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