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In SharePoint 2010 Essential Training, author Simon Allardice demonstrates the full feature set in SharePoint 2010 and the necessary skills to be a SharePoint site administrator. The course shows how to use SharePoint, create sites and site collections, and plan and design sites and portals. It also covers Office integration, security and permissions, and advanced features such as document management and business intelligence.
Removing a user from a SharePoint site is very simple indeed. We're going to go back to our Site Actions > Site Permissions. We've got to figure out where they are. Sometimes that's a little more difficult than you might imagine, because you could find a certain user being in both the Members group and the Owners group and the Visitors group. If a user is in more than one group, they'll get the maximum allowed. So, you want to be careful when a user might be in different places. So, I'm going to go into, say, my Members group and see that I've got a group there called operations. That looks good.
I'm going to go into my Owners group, and say I've got Heather and myself. That looks fine. I'm going to go into my Visitors group. Okay, Gini was in there. Well, I actually didn't want Gini in there. It was relevant for a while but not anymore. It's very simple to remove her. I'm just going to select her, come across to the Actions option, which says Remove Users from the Group. Click that one. Are you sure? Yes, I'm sure. Gini is now instantly no longer able to get to this site, because she was only in the Visitors group.
The only thing you want to be really careful about is the possibility that you could even remove yourself or remove groups that you're in, and you can affect your own permissions, which could be a bit of a problem if you suddenly find yourself unable to look at a SharePoint site. Now, as a general rule, I don't add individuals to most of my security groups. I find that's acceptable in the Owners group, because there should never really be that many people in the Owners group, so it's often easier to manage at that level. But certainly, when I'm working with Members and Visitors, I prefer to use Active Directory groups or distribution lists.
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