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In SharePoint 2010 Essential Training, author Simon Allardice demonstrates the full feature set in SharePoint 2010 and the necessary skills to be a SharePoint site administrator. The course shows how to use SharePoint, create sites and site collections, and plan and design sites and portals. It also covers Office integration, security and permissions, and advanced features such as document management and business intelligence.
So what happens when you are done with the Document Workspace, either because you have used it, you have worked with it, and you don't need that document anymore, or because, in this case, I created it in the wrong place, or I gave it the wrong name, or I realize I didn't need it at all? Well, once again, you can't delete this site without having the right permission, but if you do have the right permission, and that really means if you have created it, you should be able to delete it, I can do that by going to my Site Actions menu. From Site Actions, I am going to come all the way down to the bottom to Site Settings, where I have got a whole bunch of options here for adding people to this, changing the theme, changing settings.
We are going to see a lot of these as we go through the remainder of the course. But kind of buried in the Site Actions section here is Delete this site. If I select that, it will give me a prompt here. "You are about to permanently delete all your content, including your document libraries, your lists, and your list data, your configurations, your permission levels relating to this website." This is the point that you want to be very, very careful of. You want to make sure you are absolutely in the right place and before I ever do this, I also want to make sure that I didn't really change this.
Not only I didn't change it, but nobody else did so. Before I do this, I am going to cancel out of that. I am going to go back to my Site Actions and click View All Site Content and I am just going to double check. What did I think should be here? Well, one document library, a few lists, and I can even scan the items. There doesn't seem to be anything in any of this except the 1 announcement in my Announcements list. That's okay. I don't have any sites beneath this, which is the thing I really want to check for too.
Because I want to make sure that anything I delete is not going to have a knock-on effect. So it all looks good. I am going to go back to my Site Actions > Site Settings. Come over here and find the Delete this site option. Double check the URL, double check everything and click Delete. You want to be very, very careful about this because there isn't an Undo button once you have done this. So your website has been deleted. Go back to site. In this case, I am going back to the parent of that Document Workspace, so the site I was in when I made it, because there's nowhere else to go.
Deleting sites is certainly something to be very, very cautious about doing. The flip side of that is that you also want to be shifting into a mode where you do regard quite a few of these SharePoint sites as very casual. Things like Document Workspaces and, as we will explore, Meeting Workspaces are not really intended to be around for many, many years. They could be. Nothing is going to automatically delete them. You are, but you want to be careful when you do it.
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