Creating a site
Video: Creating a siteCreating a site provides you with in-depth training on Business. Taught by Simon Allardice as part of the SharePoint 2010 Getting Started
Creating a site provides you with in-depth training on Business. Taught by Simon Allardice as part of the SharePoint 2010 Getting Started
In SharePoint 2010 Getting Started, author Simon Allardice walks through the first few hours a new user will spend with SharePoint working with Web sites, communities, content, and search. This course covers creating and using SharePoint sites, lists and libraries, how SharePoint streamlines teamwork, Office integration, and solutions for workflows and business intelligence.
- Exploring the SharePoint product line
- Creating a Web site
- Understanding document and meeting workspaces
- Setting site permissions
- Working with Office 2010 and SharePoint
- Checking documents in and out
- Versioning documents
- Social networking in SharePoint
Creating a site
If you have the right permissions, you can create a new site in SharePoint. Creating a site in SharePoint is nothing special. It can be done in a few seconds, and that site might last for a few days, or a few years. It all depends on what you need it for. Regardless, the process is the same. If you have the correct permissions, you can go to your Site Actions menu, and you will see an option that says New Site. Now, bear in mind that permissions can differ from one site to another, so you may have this ability on one site, and you may not have it on another site.
But first to understand is well, where are you? I'm in an existing site, and I'm making another site. What this actually means is that I'm creating what's called a subset, that to choose this option, I'm creating a site underneath an existing one. Now, this may strike you as a bit of a chicken and an egg situation, where did the first site come from? Well, we will talk about that a little later. But when I'm in this position, I say New Sites. I have my Create window, and it gives me the available site templates.
Now, yours may look different depending on your version of SharePoint, or if your system administrator has installed or removed certain templates. And again, I'm seeing the Create page that I get when I have Silverlight installed. You might have a slightly different experience if you don't have the plug-in installed. As I select each of these individual options, we can see a little bit of information about them. There's the Team Site that we've seen before. It gives us a Document Library and Announcements List, a Calendar List, Task and Discussion.
We've got the Document Workspace, a Document Library, a Task List, Discussion Board. We've got the Basic Meeting Workspace and all the other Meeting Workspaces. Now, I'm not going to go through every single one of these. I invite you to explore the different site templates that you find available. We're trying to get to know SharePoint at a bit of a higher level than this. We have some more specialized Web site templates here. We have the Contacts Web Database, and Issues Web Database, and Project Web Database.
These you'll typically see if you have the enterprise edition of SharePoint Server, because they're using a feature called Access Services that allows us to take Access databases and publish them into SharePoint. And you might see other things, such as the Visio Process Repository, or the Document Center, or Records Center; specialized site templates only available with the SharePoint server license. I'm going to create something fairly simple. In fact, I'm going to create the simplest kind of site, the Blank Site.
Give it a name, and give it a URL. The URL we're going to create this new site at will be based on the URL of the site we're in right now. So, I'm in a site that's at this address: ldcsharepoint.com/sites/example. There's a couple of other pieces to the URL here, but those are actually internal. And what that means is that whatever I type in here for the URL will always be beneath the existing one. So, I'm going to say blank and click Create.
It will think about it, and then what will happen is we'll have our new site Blank, will be underneath ldcsharepoint.com/sites/example. This is a subsite. Another way I could see that being indicated is if I use my Navigate Up button. I would see that right now I'm on the homepage of a Blank Site. That's underneath my Example Team Site. Example Team Site was where I clicked the Create Site button, but this site exists.
And what's happened is it's using the permissions of the parent site. That is actually the default way that this works, since it's the way you want it to work. So, if I'd added a user to the Owners Group of my parent site, they will now be an owner of this site too. I could even go from this site and create another one underneath here Site Actions > New Site. Select one, give it a name, give it a URL. If you want to change behaviors like permissions, you have the More Options button that allows you to say things like Use same permissions as parent site, or Use unique permissions.
Do you want to display this site on the Quick Launch bar of the parent site, or the top link bar of the parent site? Here's where we talked about this idea that navigation does have some defaults, but it can be changed. I'm just going to cancel that because I don't want to create one here. Again, you need to regard these sites as somewhat disposable. If I wanted to, I could even get rid of it. Every site has its own settings, just as every site has its own All Site Content link. In this case, my All Site Content link is blank.
I have no Libraries. I have no Lists. I have no Discussion Boards, no service. This is a Blank Site. I could either start adding elements to it to make it useful, or I can get rid of it. To get rid of it, I'm going to go to my Site Actions menu where I have a whole bunch of other options here, but at the bottom I have a section called Site Settings, Access all settings for this site. Now, Settings pages are interesting because you see Settings pages all over the place.
There are settings for this site. There is settings for every library in this site. There is settings for every list in this site. So you'll see settings everywhere you go in SharePoint if you have the right permissions to see them. But if I access the permissions for this site, I get a whole bunch of options such as the theme that this site is using. What's the color scheme and fonts? What does the Quick Launch bar look like? What does the top link bar look like? Can I change the title of this site? I have some internal options we'll see a little later, like Site columns, and Site content types, and Master pages.
But one of the options that I do have here that's kind of buried a little bit is Delete this site. I can select that, and it will give me a warning: You are about to delete the following Web site at this address. That will delete all Documents and document libraries, all Lists and list data, all settings, all Permission Levels, do you want to do this? This is a screen you want to be very, very careful on. You certainly want to make sure you're in the right position. If I had accidentally clicked this link, and I was in a different position I might be deleting more than I bargained for.
But in this case, I'm pretty sure I'm in the right position. I'm going to hit Delete. Yes, I am sure. Your Web Site has been deleted. I go back to site. Go back, where? I'm going back to the parent site, our Example Team Site. So the process of creating sites in SharePoint is very quick, as is the process of deleting them. And again, you need to be very careful there, because the sites you create could be disposable, or the sites you make could be intended to last for a long time indeed. Now one of the things we haven't yet talked about is where did the first site come from? If I have to create a site by going to my Site Actions menu of an existing site, but where did the first site come from? That leads us a bit deeper into the idea that SharePoint likes to group sites together into what are called Site Collections.
And Site Collections can actually only be created by your farm administrator, and that's really where the first sites come from. For most people the only options they'll have of creating sites will be from an existing one already. So, we're not going to explore all of the possible SharePoint sites in this course. I do encourage you to try a few of them out if you can, and if you have the correct permission.
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