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Creating a new security group

From: SharePoint 2010 Essential Training

Video: Creating a new security group

Occasionally you'll run into a situation where you want to add someone to your SharePoint site, but when you're looking at the permissions available, nothing seems to be quite the right fix. You don't want to give them Full Control and put them in the Owners group, because then they can create new sites and even delete sites in your site collection. You might not want to give them Contribute permission, because they actually need a little more than that. Let's say, for example, you've brought someone in who has got design skills and you want to help them lay out the look of your SharePoint site.

Creating a new security group

Occasionally you'll run into a situation where you want to add someone to your SharePoint site, but when you're looking at the permissions available, nothing seems to be quite the right fix. You don't want to give them Full Control and put them in the Owners group, because then they can create new sites and even delete sites in your site collection. You might not want to give them Contribute permission, because they actually need a little more than that. Let's say, for example, you've brought someone in who has got design skills and you want to help them lay out the look of your SharePoint site.

Change themes, rearrange Web Parts. Well, they can't do that if they're in their Contribute permission level, they don't have enough permissions, but Full Control is a little much. So what do we do? Well, you've got a couple of options. There is an existing permission level called Design that you could directly give to someone. So if there was just one person, you could actually say, you know, I'm going to explicitly grant permissions to an individual user. I am not going to put them in a group. I am going to grant permissions to gini.

And it's going to ask, do you want to put them in a group? Nope, I don't. I could check this option to say I'm going to grant gini this permission to Design - can view, add, update, delete, approve and customize, and click OK. So gini is now in here as an individual user, with an individual permission level, and that's okay once in a while, but I don't really like to make a habit of doing it that way. So I am going to select her and remove that user permission, because let's say we knew that there was going to be four or five people that needed to have that design permission,. Well, what I would actually do is I'd create a new group.

SharePoint creates you the Members, Owners, and Visitors group by default when you make a new site collection, but you can make new ones. Just creating a bucket here. I'll call it Arty Designers. I could give some information. It's going to default to me being the group owner because I made it. It's going to ask, who can view the membership of the group? I am just going to accept all the defaults, the Group Members, the Group Owner. And then it's asking here, choose the permission level that group members will get on this site, and just to make it very obvious, it's giving me the URL, making sure, hey, do you know the right site you are in? This is the site you are in, ldcsharepoint.com/site/classic in my case.

I'm going to say yup, I am going to give them Design permission. So I'm creating the group called Arty Designers and the group will have the permission level Design. Click Create. Now, by default, when it makes this group, it's actually added me to it because I created the group. So I'm now in two groups. if I look at my group names over here, I'm in the team site Owners and I'm in Arty Designers. But I can also add a few more people here. I can click New > Add Users, and in this case I'll put gini in this group and click OK.

This is the preferred way of doing things, and even beyond this might be the idea of adding groups to your group and adding Active Directory groups to your SharePoint groups. That might sound a little bit convoluted, but realize that when you're looking at this Site Permissions menu, the groups you're looking at here are just containers inside SharePoint, just ways of gathering people together to give them the same permission level. The important thing is always, what permission level do they get.

This is how we make a new security group in SharePoint.

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This video is part of

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SharePoint 2010 Essential Training

70 video lessons · 50037 viewers

Simon Allardice
Author

 
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  1. 1m 16s
    1. Welcome
      1m 16s
  2. 16m 34s
    1. What is SharePoint?
      8m 9s
    2. SharePoint roles
      2m 5s
    3. Accessing SharePoint
      4m 48s
    4. The SharePoint product line
      1m 32s
  3. 44m 55s
    1. What is a team site?
      2m 43s
    2. Navigating a team site
      9m 41s
    3. Using team site lists and libraries
      11m 38s
    4. Editing the home page
      9m 31s
    5. Adding a Web Part
      6m 19s
    6. Deleting a Web Part
      5m 3s
  4. 10m 53s
    1. What is a Document Workspace?
      4m 2s
    2. Creating a Document Workspace
      4m 3s
    3. Deleting a Document Workspace
      2m 48s
  5. 6m 3s
    1. What is a Meeting Workspace?
      2m 7s
    2. Creating a Meeting Workspace
      2m 40s
    3. Deleting a Meeting Workspace
      1m 16s
  6. 36m 3s
    1. Exploring the available lists
      5m 30s
    2. Creating a custom list
      8m 44s
    3. Creating a custom view
      6m 43s
    4. Working with libraries
      6m 18s
    5. Using versioning and Check In/Check Out
      8m 48s
  7. 45m 55s
    1. SharePoint and Word
      6m 6s
    2. SharePoint and Outlook
      7m 38s
    3. SharePoint and Excel
      3m 54s
    4. SharePoint and Access
      2m 58s
    5. SharePoint and InfoPath
      11m 42s
    6. SharePoint and PowerPoint
      3m 46s
    7. SharePoint and Visio
      6m 20s
    8. Using SharePoint Workspace
      3m 31s
  8. 32m 8s
    1. What is a site collection?
      3m 56s
    2. Creating a site collection
      6m 35s
    3. Creating a new site
      6m 29s
    4. Customizing a site
      7m 47s
    5. Creating a site template
      7m 21s
  9. 13m 53s
    1. Understanding permissions
      3m 33s
    2. Adding a user to a site
      5m 14s
    3. Deleting a user from a site
      1m 39s
    4. Creating a new security group
      3m 27s
  10. 31m 54s
    1. Using out-of-the-box workflows
      11m 1s
    2. Creating your own workflows with SharePoint Designer
      15m 20s
    3. Creating your own workflows with Visio
      5m 33s
  11. 40m 36s
    1. Using site templates
      5m 49s
    2. Using the web content management features
      10m 40s
    3. Using master pages
      3m 37s
    4. Creating an Enterprise Wiki
      7m 14s
    5. Sharing an Access database with Access Services
      7m 19s
    6. Working with rich media
      5m 57s
  12. 53m 9s
    1. Managing documents and records
      3m 0s
    2. What are content types?
      4m 22s
    3. Creating a content type
      11m 30s
    4. What are document sets?
      2m 12s
    5. Creating document sets
      7m 49s
    6. Creating a Document Center
      4m 37s
    7. Creating a Record Center
      8m 25s
    8. Defining information management policy
      11m 14s
  13. 15m 42s
    1. Using personal and social features
      7m 28s
    2. Creating a SharePoint blog
      2m 48s
    3. Personalizing SharePoint with tags and notes
      5m 26s
  14. 21m 22s
    1. Searching in SharePoint
      4m 26s
    2. Creating a Search Center
      8m 4s
    3. Customizing Search with keywords
      3m 30s
    4. Customizing Search with scopes
      5m 22s
  15. 47m 18s
    1. Using Excel Services
      10m 12s
    2. Creating a Business Intelligence Center
      3m 5s
    3. Using PerformancePoint Services
      12m 3s
    4. Using status indicators
      8m 10s
    5. Using the Chart Web Parts
      6m 33s
    6. Using Business Connectivity Services (BCS)
      7m 15s
  16. 1m 3s
    1. Goodbye
      1m 3s

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