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In SharePoint 2010 Essential Training, author Simon Allardice demonstrates the full feature set in SharePoint 2010 and the necessary skills to be a SharePoint site administrator. The course shows how to use SharePoint, create sites and site collections, and plan and design sites and portals. It also covers Office integration, security and permissions, and advanced features such as document management and business intelligence.
To create a new Meeting Workspace, we are creating a SharePoint site and that means you have to have the correct permission. There is no difference in permission for creating a workspace for creating a site. They are all sites. So I am in an existing Team Site right now and I am going to go to my Site Actions menu and click the option says New Site. If you don't have that option, you don't have the permission to make a new site or a new workspace. When I select that option, if I have Silverlight installed, I will see this particular menu option.
If I don't have Silverlight installed, I will see a more simple web page. But the result is the same. Silverlight just has a more graphically friendly way of looking at this stuff. You don't get any different abilities in either option. So I can make a team site, a blank site, a Document Workspace, or these five kinds of Meeting Workspace. Now, they are not all that different from each other. I do invite you, if you have the correct permissions, to just make one of each, take a look at them, shrug, and then get rid of them.
Because they are really quite similar to each other. They are just different focuses. The Social Meeting Workspace, for example, has a place to put photos and directions to the event. The Basic Meeting Workspace, a bit more formal. But they both work the same way. So what do I have to do? I have to give this site a title. Let's say we give it the title of this meeting is for the Weekly Review meeting, and I am going to give it a URL, which will be of course based on the URL I am currently on. If I see up here in my address bar, I am in my site, which is a Idcsharepoint.com/sites/classic.
Then I have got a little bit of SitePages/Home.aspx, but that's no important. If I mouse over here, I will see the same address, /site/classic, and it will be under that address. So I can put whatever I want. Again, I don't like to use spaces in my URL names, but that's a personal preference, and click Create. We now have a Meeting Workspace that we can use. Again, everything that you do in a typical Meeting Workspace is driven from this one page.
This is where I add objectives. This is where I add entries to the agenda. It's where I upload documents. It's where I can add attendees. While a Meeting Workspace won't automatically be deleted, the expectation is that this is probably only relevant for a few days or weeks and after that you can get rid of it. It follows typical SharePoint site rules, so it can be customized if you want it to be customized. Although when you are working with a Meeting Workspace, it's more typical that it's pretty casual. It's pretty standard SharePoint stuff, so that people just make one, use it, and then delete it when they are done.
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