Start learning with our library of video tutorials taught by experts. Get started

SharePoint 2010 New Features
Illustration by Neil Webb

Co-authoring documents


From:

SharePoint 2010 New Features

with Simon Allardice

Video: Co-authoring documents

New in SharePoint 2010 and Office 2010 is a feature called coauthoring. If you're working on a document that requires contributions from different people, instead of taking turns saving different versions of documents or perhaps merging multiple documents together, you can have two, three, or more people edit a document at the same time. There's really nothing special that you need to do in order to do this. If I open up this document in Microsoft Word 2010, and perhaps I'm on a conference call and a colleague of mine also opens it, within a few seconds I'll see a notification that my colleague is also editing this document at the same time that I am.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
Please wait...
SharePoint 2010 New Features
1h 59m Intermediate May 18, 2010

Viewers: in countries Watching now:

In SharePoint 2010 New Features, Simon Allardice highlights the new tools and user interface enhancements Microsoft includes in the 2010 version of SharePoint Server. This course covers document collaboration and the social computing features in SharePoint, editing pages, creating themes, and integration with Office 2010. Improvements to the user interface, as well as updated permission controls, are also demonstrated.

Topics include:
  • Navigating with the Ribbon in SharePoint 2010
  • Using the expanded search functionality
  • Creating document sets
  • Co-authoring documents
  • Leveraging rich media support and themes
  • Setting site permissions
  • Integrating with Access and Visio Services
  • Using SharePoint Designer and SharePoint Workspace
Subject:
Business
Software:
SharePoint
Author:
Simon Allardice

Co-authoring documents

New in SharePoint 2010 and Office 2010 is a feature called coauthoring. If you're working on a document that requires contributions from different people, instead of taking turns saving different versions of documents or perhaps merging multiple documents together, you can have two, three, or more people edit a document at the same time. There's really nothing special that you need to do in order to do this. If I open up this document in Microsoft Word 2010, and perhaps I'm on a conference call and a colleague of mine also opens it, within a few seconds I'll see a notification that my colleague is also editing this document at the same time that I am.

And I can select the People icon in the Status Bar to see who is working on this document. If my colleague actually makes some changes to the document, within a few seconds I'm going to see a notification that that's actually occurred. Now, while she is doing it, the message that I'll get is that to avoid conflicts I can edit this area until she has finished editing this particular area and saving her changes or uploading to the server. Once she actually saves her changes, I'll see a slightly different notification that says, okay, I can now get those changes if you want them.

Updates are available. Save your document to refresh the area. So I hit Save or Ctrl+S and I'll immediately see her changes. She still has the document open and is still actually editing it. I can also make my own changes at the same time and just continue to save as I'm doing this, and she will be notified that I'm doing the changes. You pretty much continue using Word the same way you always would. If you find this feature an inconvenience and you want to stop it, you can require that documents in your document library be checked out before they can be edited.

That's just a setting on the document library, the same way it was in SharePoint 2007. In your Library settings on that document library, the Versioning settings section has an option at the bottom saying that you require documents to be checked out before they can be edited and that would effectively enforce the idea that only one person can be editing this document at a time. While coauthoring isn't something you use all the time, it's very useful when you need it.

There are currently no FAQs about SharePoint 2010 New Features.

Share a link to this course
Please wait... Please wait...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed SharePoint 2010 New Features.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Welcome to the redesigned course page.

We’ve moved some things around, and now you can



Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked