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Saving, exporting, and sharing SMART Notebook files

From: SMART Board Essential Training

Video: Saving, exporting, and sharing SMART Notebook files

After you have used your Smart notebook file, you'll want to save it. When you go to file and then we go to Save As.

Saving, exporting, and sharing SMART Notebook files

After you have used your Smart notebook file, you'll want to save it. Perhaps you'll have one file for each lesson, as I do, or one file for each project. Perhaps your files are organized by week, unit, or subject. However you decide to organize your file cabinet, you will save your file, in a specific location and name it for future years. Let me show you how to save. When you go to file and then we go to Save As. Now in this save dialog, I want you to very aware of in what folder am I saving my file, and also think about the naming convention.

What name do I want to give this file so that a year from now or five years from now, I'll be able to locate the exact file for this exact day that I'm teaching, okay? Having located the file, the folder you want and given it the name that you want, you'll go ahead and hit save. I've already saved my file, so I'm going to go ahead and hit cancel. If you're an art teacher, you might want to, you might teach a whole unit on perspective. Then you might have individual notebook files that demonstrate various techniques and activities.

These files you would save in your perspectives folder. You can also set smart notebook to automatically save your file every set amount of time, or when you move to a new page. Let me show you how to do timed saves. We're going to go to File again. Only this time we're going to go down to time save. And the time save dialog pops up, and you have the option of saving every set amount of time or when you move to a different page. I must caution you, though, that because the Smart Notebook file you'll use and you don't necessarily want to save the file automatically because it may not be saving the perfect version of your smart notebook file.

So think about that before you set it for timed saves. Let me go ahead and cancel there. For your students who have perhaps left for spring break four weeks early, you may want to export your files for emailing or posting on a website. You can save your files as a webpage, a PDF, a CFF or, a Microsoft powerful, PowerPoint demo, presentation. Let me demonstrate how to export your files. We're going to go File, and we're going to go Export As, and you can see that here are all your options for exporting your file.

You can also print off your whole file or individual pages. This is especially helpful for students with special needs. I recently had my substitute print off the notebook file that he used, and then he annotated where he felt students needed more work, and where they stopped. To print, we're going to go file, and we're going to go down to the word print, and the print dialogue appears. And then within this dialogue we can select to print thumbnails of our pages, we can print handouts, or we can print the full pages.

Also, be aware, that you can select to print the whole thing, or individual pages. Last, but not least, you may want to share your file via email with a colleague, or via the smart exchange, with teachers around the world. Here's the URL for the smart exchange, we're going to go ahead and click on that URL and see what it looks like. This is the SMART Exchange and you can search resources using that search bar. And you will find notebooks on every topic under the sun.

And I only want to caution you that, some of them notebooks can be great and wonderful, and some of them are less than wonderful. These are just notebooks made by teachers like ourselves, and just posted because they want to share it out of the goodness of their heart. The best way to choose which one to download, is go with ones that are either the highest rated, the most popular or the most downloaded. Once you've downloaded a file, it's yours to use in anyway you want. You Save As and you can change things and make them as you see fit.

One of the greatest benefits of using SMART Notebook over a whiteboard is that all of your work, all your annotations can be reused the following year. So, have a plan of how you want to organize your file system, and be sure to save your work.

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SMART Board Essential Training

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Steve Blatt
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