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Whenever you link to something external, there's always a chance that that external object, whether it's a video, a sound, or a document, it might get moved, and the link will then be a dead link. How do you avoid dead links? The solution is for you to attach the object to your notebook file. Another reason to attach a file is to ensure that when you share your notebook, all the links will continue to work. Imagine that you have a link to a Word document on your computer. Sure, it works on your computer.
But, if you email the file, the links break, or if the file's on a server, and you open the file on a different computer than the one that stores your Word document, then the link is broken as well. The solution is to attach any files that support your Notebook file, this way as your file is shared, so are all the necessary support files. It's as if the notebook you created has other documents clipped to it that will travel with it. The tab that has a paperclip icon on it is the Attachments tab, and we're going to explore how to attach files to your notebook.
To attach a file, go the Attachments tab. That's, that's demonstrated here. So we're clicking on the paper clip, and you can see that I've already attached two files there. And then we're going to go down to this, this button at the bottom that says Insert. When we select Insert, we have three options. We have Insert Copy of the File. That's the one that I use most often. It's the one that will preserve or protect you from broken links. You also have Insert Hyperlinks, and you can do that, if you had a whole bunch of hyperlinks, that you aren't ready to link to yet, but you want to to put them into your Notebook file as attachments, you can do that.
You can also add hyperlinks, when you link, so that's another option. And then you can insert a shortcut to a file. However, a shortcut, will break, when you, when you open up your Smart Notebook file on a different computer. So the one that I like the most is Insert a Copy of a File. When you select insert a copy of a file, we are browsing down to all your files. Now in this particular case I'm looking to insert a video, so I need to go to my video folder on my computer, and I've got these sample videos, and there is the video that I'm looking for.
It's, it's a beautiful video of wildlife, then I'm going to go ahead and hit Open. What this does, is it actually takes that video file, and makes it part of this Smart Notebook file. And it'll be there always, and it will travel with this Smart Notebook file. These attachments appear as options when you go to link an attachment. You can also open these files straight from the Attachments tab. Let me show you how that works. So, there's my wildlife video, I'm just going to go ahead and double-click on it and it opens up right here.
And there are my beautiful horses running across the beach. Isn't that great. I'm going to go ahead now, it did open it up in in its default application. So to get back to my Smart Notebook file I'm going to go ahead and close that video file. And I'm right back where I began. Now there's only one downside. The file size of your notebook file will increase when you load it up with attachments. So if you're attaching movies and sounds the notebook file will be big. Maybe too big for emailing.
But attachments ensure that everything you need for your Smart Notebook file are stored in one place, in one file. No need to search around for supporting files when you teach that same lesson the next year, or ten years from now. Tie it all together with the pretty bow called attachments.
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