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Up and Running with Revit
Illustration by Richard Downs

Plotting a set of documents


From:

Up and Running with Revit

with Paul F. Aubin

Video: Plotting a set of documents

So we're ready to share our project with some outside recipient, and we'd like to print out a set. To do that, we can just go directly to print, and print really any of the views that we like in our project. But, the most common way to print out a project is to print the sheets. So, in the last movie we looked at setting up sheets, and if you followed along there, then you've seen the process and we set up a bunch of sheets. And so now we're ready to print out those sheets and present them to a recipient. So I'm in a file called plotting and I'm looking at sheet A1 at the moment and I'm going to zoom in on it, just so we can talk about a few things when we get to the print dialog. So let me just zoom in and put it over here for the time being. And to get to the print command, we're going to go to the Application menu. So if you recall that's the big R menu over here, we'll just click that. We'll come down and highlight print, don't click on it, we're just going to highlight it there.

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Up and Running with Revit
3h 58m Beginner Jun 20, 2013

Viewers: in countries Watching now:

Autodesk Revit is one of the most popular building information modeling (BIM), solutions today. This course covers the differences between the various editions of Revit and shows architects and engineers who are new to the software how to use them. Learn how to choose a template; set up the basic levels, grids, and dimensions; and start adding walls, doors, and windows to your model. Author Paul F. Aubin also shows how to create views and documentation that clearly communicate your plans, import files from other CAD programs, and produce construction documents.

Note: The techniques shown in this course will work with any version of Revit, but due to backwards compatibility issues, the exercise files for this course will only work with Revit 2014. Unfortunately, we cannot downsave the files. Please see a Revit 2013 course for usable files.

Topics include:
  • Understanding the different editions of Revit
  • Setting up levels and grids
  • Adding doors and windows
  • Loading families
  • Working with 3D views
  • Dimensioning a plan
  • Adding a schedule view
  • Importing CAD files
  • Linking to another Revit file
  • Creating sheets
  • Plotting a set of documents
  • Generating a cloud rendering
Subjects:
Architecture BIM CAD
Software:
Revit Architecture Revit Structure Revit LT Revit MEP
Author:
Paul F. Aubin

Plotting a set of documents

So we're ready to share our project with some outside recipient, and we'd like to print out a set. To do that, we can just go directly to print, and print really any of the views that we like in our project. But, the most common way to print out a project is to print the sheets. So, in the last movie we looked at setting up sheets, and if you followed along there, then you've seen the process and we set up a bunch of sheets. And so now we're ready to print out those sheets and present them to a recipient. So I'm in a file called plotting and I'm looking at sheet A1 at the moment and I'm going to zoom in on it, just so we can talk about a few things when we get to the print dialog. So let me just zoom in and put it over here for the time being. And to get to the print command, we're going to go to the Application menu. So if you recall that's the big R menu over here, we'll just click that. We'll come down and highlight print, don't click on it, we're just going to highlight it there.

And you actually have three commands here: print, print preview, and print setup. Now it turns out you can get to print preview and print setup from the print dialogue. So I'm going to do everything in this one dialogue right here. So I'm going to go To print here and I'll click that. Now the dialog will appear and I'm going to move it out of the way so we can see that zoomed in portion of the drawing that we had open in the background. The first thing you want to do is choose your plotting. Now I'm just choosing Adobe PDF at the moment, so I'm going to make a digitial plot, and naturally the choices that I have on my list will vary from the ones you that you have on your list.

It really depends on what kind of printing device you have available. But Revit can print to any device laser printer, an ink jet printer, a full size plotter. So you want to choose the device that you typically print from, and if necessary, you click over here on the properties button and configure the device specific settings for that device. So naturally, the options that would be available over here on properties will vary depending on what you choose here. So the next area you want to consider is this print range area. Now there's three options here, now current window would do the entire sheet that I have opened up on screen out to its full extents. Because I've zoomed in on a smaller area of the view, however I could also choose the visible portion of the current window, and if I chose that then rabbit will only print the part that I'm zoomed in on.

Or, I could choose this option here, which is usually the most common option, selected views and sheets. That's going to give me a list and I'm going to be able to choose one or more views or sheets that I want to print. So if I click the Select button here, I'll get a complete list that's available here. Now you can actually save lists, so I previously created one called Current Sheet Set, and if you scroll down here, you'll see some of the items are checked and of course of course some of them are not. Complete Sheet Set is actually doing one of the sheets and none of the views.

Notice down here we have two filters. If I wanted to, I could bury this sheet set a little bit. Let's say I'm only interested in the plans and the elevation. So I could uncheck the sections, uncheck all of this other stuff here. In fact you can hold down the Shift key and do a selection, and uncheck that way. It's a little faster. Once I do that, I can do Save as. And so now I have two different sets. This one, which is just the plan and elevation sheets. And this one, which is the complete sheet set.

So, whichever one you want. You can choose it off the list and it just makes the selections a little easier the next time you come in this dialogue. Let me click okay. Now, I mentioned that we could get to page set up from the print dialogue. So here's the button right here and let me move this out of the way as well. It confirms again that I am using a Adobe PDF at the top. For the paper size I have lots of choices, so right now I am using ARCH E1 which is my full size sheet here. But I could also choose any of the other sheet sizes that are available may be I want to go down to a tabloid and do a 50% reduction.

Maybe I really want to reduce it down just to a letter size, but I'm going to stick with Arc E1, the full size sheet, and then what you want to do down here under Zoom is make sure that Zoom 100% is chosen. If you choose Fit to Page, it will actually scale the sheet to fit the available paper, and even on Arc E1, that might actually force it to scale slightly and it might be a little bit off. So always make sure that you do Zoom 100%. If you want to do a half-size set, do zoom 50%. So there's a couple different ways that you can approach this, but I'm going to stick with 100% here.

Now, over here on the right-hand side, I want to stick with landscape orientation. Vector processing is usually higher quality for line drawings. So I'm going to stick with that, since most of my drawings are line drawings. I have a couple renderings or, 3d views that are shaded. So that's where these quality settings come in, but I'm just going to accept the defaults, right there. Now, down here under options, we have a few really interesting options. Now, we don't have all of these items in our project, but generally speaking, if you see an element on screen, it will print. The few exceptions are the ones that say "hide" right here. We don't have any scope boxes or reference planes shown in the current view, so it doesn't matter what we choose there, but we do have a crop boundary and an unreferenced view tag.

Now the unreferenced view tag is this guy right here. That view tag is not yet on the sheet, so that's considered an unreferenced view tag. Compare that to the section marker here, and this call out right here, those are reference view tags. So, if I check this box, Revit will hide this one when it prints, but these two will continue to display. You don't want to get a phone call from your recipient asking you where this detail is if you didn't include it in the set. Now, the crop region is a little bit off the screen, but you remember that that's that rectangle that surrounds the drawing that drops it down to a certain size. If you have this box checked, even if you forgot to turn it off, it still plots invisible.

So that's a handy one to keep checked. So I'm going to check Hide Unreferenced and Hide Crop Regions. And then when I click Okay here in Page Setup, it will ask me if I want to save these settings for future use. Now you can do that and give it a name that would appear right here. So if these are your most common settings and you want to use them over and over again, go ahead and say yes. In this case, I'm just going to say no to save a few clicks, and then if I'm ready to print, I like everything I see, I can click Okay and make the print. So in my case, I'm just going to click Close, but feel free to click Okay and actually generate a paper plot or a PDF, whatever printer you've chosen, and see what the final result is.

So, as you can see the process of going through the Print dialog and and the Page Setup dialog is fairly straightforward. It's pretty similar to other Windows-based programs. And once you get the settings the way you want, a nice, neat feature to Revit is you can save not only the list of views and sheets as you're printing for future use, but you can also save all the settings in the Page Setup dialog for future use. And that makes your work in there that much quicker the next time.

Find answers to the most frequently asked questions about Up and Running with Revit.


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Q: Will Revit 2014 files work in a previous version of Revit? Will the exercise files for this course work in Revit 2013?
A: Revit file formats are not backwards compatible. A new file format is introduced with each new release. Newer versions of Revit can open older version files without issue. However, files will be upgraded to the latest file format during the initial open. Once saved in the current version, there is no way to save them back to a previous version. Therefore, it is important to consider this issue carefully and discuss it with all project team members before beginning a project. For example, it is not possible for the architect to use a newer version of the software than the consulting engineers and vice-versa. All members of the team must collaborate using the same version/file format. This course was authored using Revit 2014. Therefore, its exercise files can be used with any flavor of Revit (Architecture, MEP, Structure, or LT) 2014 and later. Files cannot be opened with versions 2013 and prior.
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