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An important aspect of working with linked files in Revit is managing the existing links. Sometimes the connection to a linked file can become disrupted; sometimes you wish to point a linked file to another file or a different version of the same file. Sometimes you simply wish to check all the linked files in your project and reload the ones you know have changed since the last time you've loaded them. All of these actions will take place in the Manage Links dialog. So in this movie, I'd like to look at Manage Links, and to do that I'm going to open up a simple file. So up here on the Quick Access Toolbar, I'm going to click the Open icon, and here in the Chapter05 folder I'm going to open this file called Managing Links.
Now when I click Open, a dialog is going to display saying I have Unresolved References. There are many reasons why this dialog might appear but it's a fairly common dialog that you'll see. All this is telling me is some of links in my file cannot be found, there's something wrong with them. And so it's offering me two remedies to the problem. I can use the Manage Links dialog to correct the problem or I can just simply ignore the problem and continue opening the project. Now since we're talking about Manage Links in this movie, it seems like a good idea to choose this first option right here.
So I'll choose Open Manage Links and the Manage Links dialog will open, and you could see it's a multi-tabbed dialog and the Revit tab is our first tab, and there are two linked Revit projects currently loaded in this project. Now the first one is no problem, it's Building Site, it's currently loaded and it's finding is just fine. The second one called Shed is listed as Not Found, and that's really the problem. And so what you can see here is there's a Saved Path column and it lists out where that file was last saved, and what it's telling me is that was in a folder called Links in a file called Shed, and it can't find the file in that location anymore.
So what I can do is I can select Shed right here. Now make sure you click it this way, if you come in here and you just sort of select over here, all these buttons gray out down here, so you have to actually select it over here in the left-hand column and that makes these buttons available. Now the three buttons that I have here are Reload From, Reload or Remove. If I click Reload nothing is going to happen because it's going to say that it can't find the file. It's going to say well it's not found so the link is going to stay unloaded, so nothing takes place.
What I have to do in this case is choose Reload From, so I'm going to choose that, and that will take me out to the hard drive, so I can locate the missing file and point to it. I could even choose a different file if I wanted to and point to that. Now in this case I have a copy of the Shed file sitting here in the Chapter05 folder, so I'm simply going to just pick that one, click Open, you'll see that will change the Saved Path, Revit is now satisfied with the file and it says the status of the link is Loaded.
Now let's look at a few of these other settings over here in Manage Links. Reference Type is two varieties, we have Overlay and we have Attachment. If you're only nesting your references one level deep then there's really very little difference between these two features. Where Overlay comes in, is it only goes one level deep. Attachment will go multi-levels deep. So if I bring in the shed and then if we looked at the Shed file and it had another link linked into it, if we use Overlay it would ignore any links that happened to be in the Shed file.
But if we use Attach, those nested links would come all the way through to the top-level host. So in some cases if you're building a really detailed structure of links you might want to choose Attachment, the default is Overlay. The default Path Type is Relative, so as you can see over here the Saved Path is just the name of the file, or in the previous example before I loaded, it said \Links\Shed, it didn't actually write it all the way back to the drive letter. If you change this to Absolute, it's going to list out the full path including the drive letter and my desktop, and so forth.
So I'm going to leave this one set to Relative. If you want to make the paths Absolute, sometimes if everybody has access to the same drive locations, sometimes that can ensure that the files don't go missing. But it could just as easily cause errors of a different sort if folks don't have access to the same drive letters. Also in Manage Links we could manage any CAD files we have, I don't have any in this file or DWF markups of point clouds. So I'm going to stick just with the Revit files, I'm going to click OK.
And then if I zoom in over here, you'll see that the shed is now appearing. So the Manage Links dialog was offered to me there when I open the file because Revit saw a problem with it. But while you're working in a project you may also want to access Manage Links in either load, or unload a file, or do some other operation on a linked file. You can do that in a couple of places. You can go to the Insert tab and the Manage Links button is right here, and it's the same dialog we just looked at, let me click OK, or if I scroll all the way down in the Project Browser, I can right- click on the Revit Links item and I can choose Manage Links right there and it loads the same dialog.
Now many of the functions that we have in the Manage Links dialog on the Revit tab are also available right here on a right-click of each individual file. So I can Reload the file, Unload the file, Open the file which will force it to unload as well because as we've mentioned in some previous movies, you can't have a host and a link open at the same time in the same version of Revit, or we can reload it from another location. So you could do all of those things from a right-click without having to actually open Manage Links.
So we use the Manage Links dialog to do a variety of tasks related to our linked files. We can use it to make sure that the paths remain intact, that the files can be found, to reload the latest changes, or to even remove the links if we no longer need them.
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