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Many of the fields available on schedules are simple text-based fields. Inputting values in such fields can be a tedious affair. Using key schedules can help. A key schedule is a schedule that allows you to create a named style complete with the values for several text fields. You can add this key to your main schedule, and then by choosing one of your predefined key styles from the list, Revit will input all the values designated by that key. So I'm in a file called key schedules, and this is our complete condominium building that we've looked at in some of the other movies. So it's a three-storey building.
And if you scroll through this schedule here a little bit--this is the room finish schedule right here that we're looking at-- you see that we've got Level 1, Level 2, and Level 3; there's a header for each of those levels; and I've even added footer at the bottom, which gives me the total quantity of rooms on the floor; and it's even totaling up the square footage over here, which is all nice useful information. Revit is automatically giving us the number, name, and the area, but all of this stuff in the middle here is waiting for me to do the input. Now, naturally, if I have to go through each and every one of these fields independently, I'm going to be here for a little while, and it's probably not going to be a job I'm looking forward to.
So let's look at some ways that we can speed this data input up. So I'm going to click over here next to this master bedroom, and in this Floor Finish field, I'm going to type "carpet." And then over here for the base finish, I'm going to put in wood, and then maybe for the kitchen here I'll put in Tile for the Floor finish, and for the Hallway I'll put in Hardwood. So I could keep going. So I'm going to click in this other master bedroom, and it probably has the same designation as carpet and I could type it again, but if you click there, you will see there's a little dropdown. Oh, and that's kind of nice, Revit is actually remembering the values that I typed in the other three fields. And it's sort of building a list for me, so I can just choose carpet off the list there and for this Living Room, I could choose Hardwood here.
Now notice it didn't use wood. Each of these fields builds its own list; so you don't get one master list, you get several smaller ones. Well, that will certainly speed things up a little bit, but we can do better than that. This is really where a key schedule is going to come in. So what I would do is create a brand-new schedule. So I'm going to go to the View tab, click on the schedule dropdown, and choose Schedules and Quantities. Scroll down through the list. The category for the schedule is rooms. But before I click OK, I want to change the kind of schedule I'm creating and make it a schedule keys.
That will suggest the name of Room Style, and I'm going to change that to Room Finish-Style. Up here, I'm going to call this also Room Finish-Style schedule. When I click OK, it looks very much like the other schedules that we created, except that there is key name field that's already added over here no the right. That's the only thing that's really different about it. Now I'm going to move this out of the way slightly so that I can see the fields in the background. What I'm doing with this is this key name is going to automatically input each of these text fields back here.
So I'm going to add Floor Finish, and then Base Finish comes next so I'll add that, and then Wall Finish, Ceiling Finish, and if I wanted to. I could add Ceiling Height as well, but I'm going to just do the four finishes. I'll click OK and what Revit gives me is an empty schedule. Now, the way you work with this is up here on the ribbon you have a single button called New. I'm going to click this three times. And it will create three key names: one, two, three. Now I'm just arbitrarily picking three; you can make as many of these keys as you want.
But I'm going to type in some information here. For the first one, I'm going to call it Bedrooms; the next one, I'm going to call it Living Areas; and the last one I'm going to call Public Areas. So you want to choose descriptions that are meaningful to you--and I can widen these fields if I want. Next, I want to decide what finishes I want to apply to each one of these keys and just sort of fill in those values. So for the Bedrooms actually I can use these ones I've already filled. The bedrooms are going to use Carpet, they're going to Wood base, and they're just going to be Paint for the walls, and the ceilings is going to be Drywall.
Living Areas is going to be Hardwood. Base Finish is also going to be Wood. We'll use Paint again. The Ceiling will also be Drywall. And then finally, in the Public areas we'll put a tile Base Finish. Maybe we'll do vinyl base. Maybe we're going to have wall covering, just to see something different here, and then the ceiling tile will be acoustical tile ceiling. So I'm just going to put in something just so its different. It's not really important what values you put in here, but just so that you input some values.
Now I need to take this key schedule and use it to input the values in my broader schedule. So I'm going to come back down to my Room Finish schedule here, so I'm going to double-click it. That will bring it forward again. And I'll scroll down over here on the Properties palette, and I want to go to the Fields button right here, and you'll now see a Room Finish-Style field over on the left-hand side. I'm going to select the Floor Finish field over here and then click the Add button and it will add the Room Finish-Style. Actually it added it below the floor finish, so I'll just click this Move Up button to move it above the floor finish, and it will add it in right there.
When I click OK, you'll see now a Room Finish field appear with the word None next to every one of the values. Now we can use this by simply opening up the list, and there is our three named styles. There is Living Area. It fills in all of these values. Here is my Bedrooms right? Here is bedrooms. It fills in all these values. If I find a Public Area, like maybe the garage here. It's not really to have tile and vinyl base. Here we'll do the lobby. The lobby is a better choice, right.
We probably want to make a garage style for the garage, but you get the idea. Now that's certainly a lot faster than manually typing in, and it's also a lot more consistent, because now when I choose the style it automatically assigns all the other values. I don't have to worry about getting them out of sync. But I could speed it up even more. Before we started, I created a copy of the room finish schedule called working finish schedule. I'm going to open that up now. And you'll see that it's organized quite a bit differently than the other schedule is. What I've done here is, if we go to sorting and grouping, I removed the level field, I removed the room number field, and I'm sorting by room name.
Down here I turned off Itemize every instance, so I'm only getting one instance of each room name. Then because of itemize every instance, they all collapsed together, so all I need to do now is select the place where I want my new room finish style to go, over at the name field, I'll select Room Finish. I'll add that, click OK. I now have that, and now if I select this and I choose Bedrooms and I select this and I choose Living Areas and I select this and choose Bedrooms, you can see I'm filling this in, but more importantly if I return back to the Room Finish schedule, what you'll see here is I'm actually filling in data across the entire building.
So using this working schedule and my key schedule, I can make really short work of this otherwise very long, very daunting schedule. So a key schedule is a great way to manage repetitive data input, build styles that are logical that belong together, type them in once, and then apply them to multiple objects throughout your building model. I'm doing it with a room schedule here, but it will work with any kind of object that uses manual type-in text fields. You fill in the keys, you apply them, and if you're clever about the way you set up your schedules, as you can see here, we can make really short work of an otherwise very tedious data-input task.
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