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Creating a key schedule

From: Revit Architecture 2011 Essential Training

Video: Creating a key schedule

Many fields available on the schedules are simple text-based fields. Inputting values into such fields can be a tedious affair. Using key schedules can help. A key schedule is the schedule that allows you to create a named style, complete with values for several associated text fields. You then add this key to your main schedule and by choosing one of your predefined key styles from the field, Revit will input the values as designated by the key. So let's have a look. What I have here onscreen is the file called Key Schedules.

Creating a key schedule

Many fields available on the schedules are simple text-based fields. Inputting values into such fields can be a tedious affair. Using key schedules can help. A key schedule is the schedule that allows you to create a named style, complete with values for several associated text fields. You then add this key to your main schedule and by choosing one of your predefined key styles from the field, Revit will input the values as designated by the key. So let's have a look. What I have here onscreen is the file called Key Schedules.

This is actually a more complete version of the condominium. It actually has all three floors. And it has the mirrored layouts. So if you scroll through this schedule here, you can see we're grouped by level. So we have Level 1 and then Level 2 and then Level 3. There are a lot of redundant room names throughout, because each floor has four condo units. So we have four Living Rooms and four Master Bedrooms. It's probably reasonable to assume that in a building like this that if it was a bedroom, it's going to have the same finish as any other bedroom.

So it's an awful lot of manual typing if we don't find some way to speed that up. So let's go ahead and take a look. That's our goal here is I want to fill in as many of these text fields as I can as quickly as possible. I'm going to click in this A109 Master Bedroom. I'm assuming there's carpet in there. So I'm going to type in Carpet. Then for the Base Finish, I'm going to put in Wood base. The Wall Finish is just going to be Paint. The Ceiling is also Paint. We won't worry about the Ceiling Height for right now.

So when you type in to one of these text fields, Revit does keep track of the values you've typed in. So you can choose it off the list next time. It's not like you have to completely re-type it, but still I don't want to go through each and every one of these and choose from these dropdowns over and over and over again. So you could see where that would be a somewhat tedious affair. So let's go to the View tab. Let's go to Schedules. I'm going to choose Schedules/Quantities. We're working with rooms right now.

So I'm going to go ahead and choose Rooms as the Category, but before I click OK, instead of scheduling the building components, I'm going to do Schedule key. Instead of the default name that they're suggesting here, Room Style, I'm going to slip the word Finish in here and call this Room Finish Style. Now this will give me the same fields that are available for rooms, and it will add one more called the Key Name. What I need to do here is I'm going to just try and move this out of the way so I can see in the background. I want to add them in the same order. So I'll do Floor Finish and then Base Finish and then Wall Finish and then Ceiling Finish.

So we'll just add those four. We'll go ahead and click OK. Now the way this works is you get an empty schedule. You have to use this button up here on the Ribbon to add a new row. The Key Name is going to default to number 1. I'm going to call this, Bedrooms. Then for the Floor Finish, I'm going to choose all the stuff that I've already typed in for the Bedrooms. Then I'll add a new one. I'll call this Main Areas.

We'll still use Carpet. We should vary this a little bit. We'll do no base. Then for Wall Finish, I'll do, just to make this different, Wall Covering. And for the Ceiling Finish, I'll also do Paint. Let's do one more. I'll call this Public Areas. This will be Tile Floor, Tile Base, Paint and Paint.

So I have these three different styles. Again, the specifics aren't terribly important. I just want you to understand the process here. So the next thing I'm going to do is come back down here and go back to my Room Schedule. In order to use that new Key Schedule in this Room Schedule, I need to add that key field to the schedule. So with this schedule selected, I'll scroll over here in my Properties. And I'm going to go to the Edit fields. I'm going to select where I want this guy to insert. So I'll select right before the Floor Finish.

You'll see Room Finish Style is now listed there. That's the key name that I gave when I created that schedule, and I'll insert it. It went in below the floor instead of above the floor, so no big deal. I can just click this button here to move it up. I'm going to go ahead and click OK. Now you'll see the word none appear for all of these things. But if I just go in here and open this up and choose Bedrooms, you'll see that that fills in automatically all the other fields that I've associated with Bedrooms.

If I choose Main Areas for the Living Room and for the Entry, you'll see those fill in. Then here for things like the Front Lobby and the Elevator Lobby, I can choose Public Areas and those will fill in. So naturally, I might want to think this through a little bit more carefully and create a few other key styles and think about them, like maybe closets are little different than some of the other more occupied areas, but you get the general idea is what you're trying to do is group as many of these fields together, input the data once, and then use this key schedule to make data input go much more quickly.

I can go even more quickly than what I've seen right here by making a multiple selection. So let's say that all of these rooms right here were going to be one particular style. I showed this in the previous movie, but I want to just repeat it right now. If I select all of those items and then go to the floor plan where those items are actually selected, I can come here to the Properties palette and my Room Finish Style will be available on the Properties palette, and I can choose Main Areas and apply that to several items, all at once.

Let's go back and look at our schedule. You see that it filled them all in. So if you've got two tiled windows next to each other, you can move even more quickly still.

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This video is part of

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Revit Architecture 2011 Essential Training

81 video lessons · 12646 viewers

Paul F. Aubin
Author

 
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  1. 1m 59s
    1. Welcome
      1m 27s
    2. Using the exercise files
      32s
  2. 13m 45s
    1. Introducing building information modeling (BIM)
      3m 0s
    2. Working in one model with many views
      5m 51s
    3. Understanding Revit element hierarchy
      4m 54s
  3. 47m 31s
    1. Using the Recent Files screen and the Application menu
      3m 21s
    2. Using the Ribbon and the Quick Access Toolbar (QAT)
      5m 3s
    3. Understanding context ribbons
      3m 0s
    4. Using the Project Browser and navigating views
      7m 37s
    5. Using the Properties palette
      10m 1s
    6. Selection and modification basics
      10m 27s
    7. Accessing Revit options
      8m 2s
  4. 42m 18s
    1. Creating a new project
      3m 26s
    2. Understanding the importance of template files
      5m 7s
    3. Understanding project settings
      6m 9s
    4. Opening and saving projects
      9m 9s
    5. Adding levels
      5m 0s
    6. Adding grids
      8m 41s
    7. Adding columns
      4m 46s
  5. 58m 21s
    1. Adding walls
      8m 39s
    2. Using snaps
      6m 39s
    3. Understanding wall properties and wall types
      7m 24s
    4. Locating walls
      7m 34s
    5. Using the modify tools
      7m 33s
    6. Adding doors and windows
      6m 37s
    7. Using constraints
      4m 47s
    8. Adding plumbing fixtures and other components
      4m 8s
    9. Using Autodesk Seek
      5m 0s
  6. 50m 52s
    1. Working with DWG files
      7m 51s
    2. Creating topography from a DWG link
      7m 45s
    3. Understanding CAD inserts
      6m 8s
    4. Using import tips
      4m 6s
    5. Creating a group
      9m 20s
    6. Working with Revit links
      9m 3s
    7. Managing links
      5m 51s
    8. Understanding file formats
      48s
  7. 1h 2m
    1. Working with floors
      8m 37s
    2. Working with footprint roofs
      7m 13s
    3. Working with extrusion roofs
      6m 0s
    4. Roof modifications and examples
      6m 27s
    5. Working with slope arrows
      6m 17s
    6. Adding openings
      8m 13s
    7. Working with stairs
      7m 41s
    8. Working with railings
      4m 29s
    9. Working with ceilings
      7m 36s
  8. 35m 52s
    1. Creating a custom basic wall type
      6m 10s
    2. Understanding stacked walls
      7m 31s
    3. Adding curtain walls
      6m 50s
    4. Adding curtain grids, mullions, and panels
      6m 44s
    5. Creating wall sweeps
      8m 37s
  9. 32m 43s
    1. Using object styles
      4m 45s
    2. Working with visibility/graphic overrides
      6m 52s
    3. Using Hide/Isolate
      7m 11s
    4. Understanding view range
      7m 40s
    5. Using the Linework tool
      4m 2s
    6. Using cutaway views
      2m 13s
  10. 21m 44s
    1. Adding rooms
      7m 4s
    2. Controlling room numbering
      8m 16s
    3. Understanding room bounding elements
      6m 24s
  11. 27m 2s
    1. Understanding tags
      7m 42s
    2. Adding schedules
      6m 50s
    3. Modifying schedules
      6m 8s
    4. Creating a key schedule
      6m 22s
  12. 48m 38s
    1. Adding text
      7m 21s
    2. Adding dimensions
      7m 26s
    3. Adding symbols
      3m 54s
    4. Adding legend views
      4m 42s
    5. Creating a detail callout
      6m 25s
    6. Using detail components
      9m 36s
    7. Adding filled and masking regions
      9m 14s
  13. 34m 39s
    1. Understanding families
      2m 37s
    2. Using reference planes, parameters, and constraints
      10m 46s
    3. Adding solid geometry
      8m 40s
    4. Adding void geometry
      4m 49s
    5. Completing the family
      7m 47s
  14. 32m 6s
    1. Adding sheets
      7m 58s
    2. Working with placeholder sheets
      4m 16s
    3. Outputting sheets to a DWF file
      6m 5s
    4. Exporting to AutoCAD
      5m 50s
    5. Plotting and creating a PDF
      7m 57s
  15. 25s
    1. Goodbye
      25s

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