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Revit Architecture 2011 Essential Training
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Controlling room numbering


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Revit Architecture 2011 Essential Training

with Paul F. Aubin

Video: Controlling room numbering

In the Adding Rooms movie, we saw the basics of how to add rooms and how they behave in your Revit project. In this project, we're going to take a slightly more systematic approach to adding the rooms, with the intention of controlling the way the numbering occurs. Revit does a pretty good job of sequentially numbering things as you add them. We saw this back when we added column grids and perhaps you've noticed it in some of the other objects you might have added. But even though it does number things sequentially, if you don't catch the numbering right away and set the proper first starting number, then all the sequential numbering could be wrong.
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  1. 1m 59s
    1. Welcome
      1m 27s
    2. Using the exercise files
      32s
  2. 13m 45s
    1. Introducing building information modeling (BIM)
      3m 0s
    2. Working in one model with many views
      5m 51s
    3. Understanding Revit element hierarchy
      4m 54s
  3. 47m 31s
    1. Using the Recent Files screen and the Application menu
      3m 21s
    2. Using the Ribbon and the Quick Access Toolbar (QAT)
      5m 3s
    3. Understanding context ribbons
      3m 0s
    4. Using the Project Browser and navigating views
      7m 37s
    5. Using the Properties palette
      10m 1s
    6. Selection and modification basics
      10m 27s
    7. Accessing Revit options
      8m 2s
  4. 42m 18s
    1. Creating a new project
      3m 26s
    2. Understanding the importance of template files
      5m 7s
    3. Understanding project settings
      6m 9s
    4. Opening and saving projects
      9m 9s
    5. Adding levels
      5m 0s
    6. Adding grids
      8m 41s
    7. Adding columns
      4m 46s
  5. 58m 21s
    1. Adding walls
      8m 39s
    2. Using snaps
      6m 39s
    3. Understanding wall properties and wall types
      7m 24s
    4. Locating walls
      7m 34s
    5. Using the modify tools
      7m 33s
    6. Adding doors and windows
      6m 37s
    7. Using constraints
      4m 47s
    8. Adding plumbing fixtures and other components
      4m 8s
    9. Using Autodesk Seek
      5m 0s
  6. 50m 52s
    1. Working with DWG files
      7m 51s
    2. Creating topography from a DWG link
      7m 45s
    3. Understanding CAD inserts
      6m 8s
    4. Using import tips
      4m 6s
    5. Creating a group
      9m 20s
    6. Working with Revit links
      9m 3s
    7. Managing links
      5m 51s
    8. Understanding file formats
      48s
  7. 1h 2m
    1. Working with floors
      8m 37s
    2. Working with footprint roofs
      7m 13s
    3. Working with extrusion roofs
      6m 0s
    4. Roof modifications and examples
      6m 27s
    5. Working with slope arrows
      6m 17s
    6. Adding openings
      8m 13s
    7. Working with stairs
      7m 41s
    8. Working with railings
      4m 29s
    9. Working with ceilings
      7m 36s
  8. 35m 52s
    1. Creating a custom basic wall type
      6m 10s
    2. Understanding stacked walls
      7m 31s
    3. Adding curtain walls
      6m 50s
    4. Adding curtain grids, mullions, and panels
      6m 44s
    5. Creating wall sweeps
      8m 37s
  9. 32m 43s
    1. Using object styles
      4m 45s
    2. Working with visibility/graphic overrides
      6m 52s
    3. Using Hide/Isolate
      7m 11s
    4. Understanding view range
      7m 40s
    5. Using the Linework tool
      4m 2s
    6. Using cutaway views
      2m 13s
  10. 21m 44s
    1. Adding rooms
      7m 4s
    2. Controlling room numbering
      8m 16s
    3. Understanding room bounding elements
      6m 24s
  11. 27m 2s
    1. Understanding tags
      7m 42s
    2. Adding schedules
      6m 50s
    3. Modifying schedules
      6m 8s
    4. Creating a key schedule
      6m 22s
  12. 48m 38s
    1. Adding text
      7m 21s
    2. Adding dimensions
      7m 26s
    3. Adding symbols
      3m 54s
    4. Adding legend views
      4m 42s
    5. Creating a detail callout
      6m 25s
    6. Using detail components
      9m 36s
    7. Adding filled and masking regions
      9m 14s
  13. 34m 39s
    1. Understanding families
      2m 37s
    2. Using reference planes, parameters, and constraints
      10m 46s
    3. Adding solid geometry
      8m 40s
    4. Adding void geometry
      4m 49s
    5. Completing the family
      7m 47s
  14. 32m 6s
    1. Adding sheets
      7m 58s
    2. Working with placeholder sheets
      4m 16s
    3. Outputting sheets to a DWF file
      6m 5s
    4. Exporting to AutoCAD
      5m 50s
    5. Plotting and creating a PDF
      7m 57s
  15. 25s
    1. Goodbye
      25s

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Revit Architecture 2011 Essential Training
8h 30m Beginner Jul 23, 2010

Viewers: in countries Watching now:

In Revit Architecture 2011 Essential Training, author Paul F. Aubin shows how to create compelling architectural designs using the modeling tools in Revit. This course covers the entire building information modeling (BIM) workflow, from design concept to publishing. It also covers navigating the Revit interface, modeling basic building features such as walls, doors and windows, working with sketch-based components such as roofs and stairs, annotating designs with dimensions and callouts, and adding 3D geometry. Exercise files are included with the course.

Topics include:
  • Introducing building information modeling (BIM)
  • Adding levels, grids, and columns to set up a project
  • Creating building layouts with walls, doors and windows
  • Modifying wall types and properties
  • Working with DWG files and CAD inserts
  • Adding rooms
  • Adding filled and masking regions and detailing
  • Generate schedules and reports
  • Understanding families
  • Using reference planes, parameters and constraints
  • Outputting files, including DWF and PDF files
Subjects:
Architecture BIM Previsualization CAD 3D Drawing
Software:
Revit Architecture
Author:
Paul F. Aubin

Controlling room numbering

In the Adding Rooms movie, we saw the basics of how to add rooms and how they behave in your Revit project. In this project, we're going to take a slightly more systematic approach to adding the rooms, with the intention of controlling the way the numbering occurs. Revit does a pretty good job of sequentially numbering things as you add them. We saw this back when we added column grids and perhaps you've noticed it in some of the other objects you might have added. But even though it does number things sequentially, if you don't catch the numbering right away and set the proper first starting number, then all the sequential numbering could be wrong.

So, you're going to want to go in and make sure that you follow a systematic approach and then you'll save yourself some re-numbering effort later. So, let's take a look. I'm going to go to the Home tab and I'm here in a file called Office Rooms and it's in the Chapter 9 folder. We're in the first floor plan. We've got a couple of things going here. Of course, we've got our layout, and there already are some room separation lines. Now, before I go ahead and start adding the rooms in here, let me just do one little trick that's very common in many firms.

It's sort of a very common practice thing to do is I'm going to go to the Manage tab. On the Manage tab, under Additional Settings, I'm going to go to the Line Styles dialog. Now here, I'm going to take the Room Separation line style, click its color and change it to some bright recognizable color, like orange. Click OK and get back out of the dialog. Now that makes it very easy for me to see where the room separation lines are in this view. Later, we can go into VG, Visibility/ Graphic Overrides, and we can actually turn off the room separation lines for printing purposes, but it'll be nice to see where they are while we're working here.

I'm going to go to the Home tab, and I'm going to click on Room, and I want to decide where I want my first room to be. So, in this case, I'm going to use this room right here. This is going to be the lobby space, so I'll go ahead and make this the first room. It should be fairly obvious, if you did the previous movie on adding rooms, that we're getting a room and a room tag at the same time, but I just want to point out that the reason that's happening is because the Tag on Placement button is selected here. So, we're going to go ahead and leave that selected and I'm going to click right here.

Now, here's the trick or here is the process that I wanted you to follow. I'm going to press Escape twice or click my Modify tool to cancel out of that command, because what I want to do next is click on the room tag, click right on the room number, and I want to change that number to whatever I want the first number to be. If you don't remember to do that, then the next number will just be two, and then three, and then four, and you'll have to go back and renumber all these rooms later. But by remembering to change the number first, you save yourself a little bit of effort ongoing.

So, let me go to room now, and I'll add this next one. I'm not going to worry about the names. I showed you how to change the names in the adding rooms movie. So, we're going to just leave more room for now, but you'll notice that that one says 102. Then we'll go down here, and we'll make this 103, 104, 105, 106, and 107, and 108 here. I'm going to stop there for a moment. You could do more the same on the rest of the floor plan, but here's the second half of the technique that I want to share with you.

This part of the floor plan is pretty much identical on the next floor of the building. At the very least, you have this corridor, you have these offices, and you have this conference room. So, it's going to make some sense for me to get these as correct as possible, before I go any further. Now these, I don't want to type them one at a time. I certainly could, Office, Office, Office, but that's a lot of typing and there's only four offices here, but in your projects, if you have many more offices, you'll appreciate this next tip.

I'm going to go to Filter, Check None, and select only Rooms. Sometimes people make a mistake here. They think they're editing the tags. You're editing the tags out of convenience, because that immediately changes the property on the room itself. But what you're editing is the rooms, not the tags. The tags always get their data from the Rooms. That's true for any tag in Revit. The tag is always reading the data off the object, not the other way around. So, I have those four rooms selected, and over here on the Properties palette, you can see that they all share the name Room, and I'm going to type in Office.

Now, I want to point out one other thing here that you should be aware of. The Number unfortunately in Revit, I hope they change this in some future version of Revit, but the Number, because they don't share the same number, what Revit does is it just blanks out the field. It shows nothing. I would prefer if they put the word Varies in there or something along those lines to indicate to me that each of these rooms does actually have a number, but they just vary from one another. So, be careful, because if I were to click in there right now and type a new number, it would actually change the number of all four rooms to the same number and that's probably not what you'd want.

So, even though it's blank, it looks like there's no value, sometimes being blank just simply means that there are multiple values, and it can't show you anything. So, now you see I have the four offices, they have all changed to Office, and what I'm going to do is make another selection, like so. Filter again. Check None. I want rooms, and this time I also want room tags. I'm going to click OK. This room right here is the only one that I'm going to actually create manually on the second floor.

So, it was easier to just make a window selection and get all of them, but what I'm going to do now is use my Shift key and deselect that room. Now, I'm doing this in a very small file. This technique would work equally well in any size file and I think it will have more value for you when you see it in very large floor plans, but you'll see the idea very quickly once I'm finished here. I'm going to use the Copy button, Copy to Clipboard, or I could type Ctrl+C. I want to go up to Level 2, and here is the trick.

Go to the Home tab and create a new room. Now, this is why I'm showing you the whole process in the first place. Notice that the room went to room number 109. That's because that's just where it happened to leave off. Revit doesn't figure out that we're on the second floor, and say, oh, would you like this one to be a 20 number? We have to do that ourselves. So, I'm going to come in here and make this 201, okay? So, that's sort of the next step of the process, and now I'm going to go to Modify.

You rarely want to use Ctrl+V in Revit, because if you paste model geometry in Revit, it will want you to move it as well. I don't know why this is. It just does. So, Ctrl+V is not recommended. You always want to use the tool here on the Modify tab. Click the dropdown and you can see there are several options that all say Aligned in the name. So, we're able to paste geometry from one floor of the building to another floor of the building and keep it lined up in exactly the same spot.

So, that's really handy, and in this case I'm going to say let's align it to the current view, second floor in this case. Now, when it does, you see all those rooms paste right into the correct locations in the new offices, and more importantly, take a look at the numbers. That one is 202, 203, 204 and so on. So, the numbering now picks up from where it left off, which happens to be 201. So, if you've a got a 10-story building, you're going to want to do this paste aligned one at a time, one floor at a time.

You're going to add your 301 on the third floor, and then paste a line. Then you're going to add your 401 on the fourth floor and paste aligned. If you do it that way, you could save yourself a lot of effort in manually renumbering when you have the same floor plate floor after floor after floor. Now, if the floors are all different, then you basically just have to add all the rooms manually, but if the floors have a lot of repetitive layout, then this is going to save you a lot of time. I'll just make one other mention that if you happened to have access to some of the third-party plug-ins that are available out there, there are third-party plug-ins which make short work of renumbering.

So, the technique I'm giving you here is just working within the confines of the out-of-the-box Revit software. If you happened to have one of those plug-ins that allows you to do room renumbering quickly, then you certainly could use that as an alternative.

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