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Entering statement charges

From: QuickBooks Pro 2014 Essential Training

Video: Entering statement charges

I showed you how to create statements for your customers to

Entering statement charges

I showed you how to create statements for your customers to show them a history of their invoices, payments and basic account activity. But you can add a line item transaction directly to their account by a something called a statement charge. A statement charge is a way of adding a line item directly to their account register that affects their balance, without sending them an invoice. To create a statement charge on the Home screen, click Statement Charges. This is going to bring up the account register, for whatever customer is listed in the drop down. To select a new customer click the drop down and choose whichever customer you want to create the statement chart for.

As you can see it looks just like a bank check register, you see the date of the activity on the left hand side. What type of transaction it was, whether it would be a payment from the customer, a credit memo, or an invoice you sent. You can also see the bill amount, the amount that they paid and how it affects their current balance, which is a running tally on the right hand side. To create a new statement charge. It works in a similar fashion that adding something manually to a bank check register. The fist thing that you need to do is put the date that the statement charge occurred, and it doesn't have to be in the right place on the left hand side.

Just put it into the next item and QuickBooks will automatically put it into the right place, in the right order. Next you choose the Item. Now, QuickBooks will allow you to put sales items in, but it's not recommended because statement charges don't calculate sales tax. If you're going to do a statement charge that involves a sales part, you're better off creating an invoice. I'm going to choose a service item, a tasting party. And in the Quantity field, I'll choose one. It's a tasting party for one. And here you could change the rate. Although, because it is a service in the items and services list it automatically populates the rate, I could change that.

For whatever special scenario, I'm creating it as a statement charge instead of an invoice anyway. I can also change the description. And you can see here, that the type of activity is considered a statement charge, because it's not an invoice. When I'm all done, I can click the blue Record button, and it's added to the list. And in the running tally of the balance on the right hand side, I can see that the customer now has an ending balance of $20. I'll click the x to get out of my statement charge, and that's how easy it is to add simple transactions to a customer without sending them an invoice.

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QuickBooks Pro 2014 Essential Training

71 video lessons · 12039 viewers

Jess Stratton
Author

 
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  1. 3m 4s
    1. Welcome
      58s
    2. Using the sample company file
      2m 6s
  2. 4m 39s
    1. A tour of the interface
      2m 35s
    2. Navigating inside each center
      2m 4s
  3. 15m 16s
    1. Opening and closing an existing company file
      3m 2s
    2. Setting up a new company file
      8m 13s
    3. Backing up and restoring a company file
      4m 1s
  4. 22m 38s
    1. Working with the Chart of Accounts
      5m 12s
    2. Adding bank accounts and credit cards
      3m 0s
    3. Adding service or inventory items
      4m 48s
    4. Setting up sales tax
      6m 26s
    5. Adding vehicles
      1m 52s
    6. Editing company information
      1m 20s
  5. 14m 21s
    1. Setting up the customer profile
      3m 52s
    2. Creating and editing customers
      4m 49s
    3. Importing customers from another program
      3m 49s
    4. Working with leads
      1m 51s
  6. 4m 43s
    1. Setting up the vendor profile
      1m 41s
    2. Creating and editing vendors
      3m 2s
  7. 4m 0s
    1. Creating and editing employees
      1m 55s
    2. Creating and editing sales reps
      2m 5s
  8. 44m 31s
    1. Creating estimates
      6m 42s
    2. Creating purchase orders for vendors
      5m 3s
    3. Entering vendor bills
      1m 25s
    4. Invoicing customers
      4m 36s
    5. Progress invoicing customers
      2m 35s
    6. Entering time and mileage against jobs
      1m 26s
    7. Receiving payments
      3m 20s
    8. Creating sales receipts for cash sales
      1m 40s
    9. Viewing reminders for overdue invoices
      1m 44s
    10. Sending statements to customers
      2m 30s
    11. Entering credit card charges
      2m 25s
    12. Recording deposits
      3m 30s
    13. Paying vendor bills
      1m 58s
    14. Printing checks
      3m 1s
    15. Working with jobs
      2m 36s
  9. 39m 14s
    1. Taking care of refunds
      2m 35s
    2. Handling customer credits
      2m 28s
    3. Voiding invoices and other line items
      3m 24s
    4. Fixing mismatched data
      5m 34s
    5. Working with check registers manually
      4m 9s
    6. Discounts
      2m 30s
    7. Grouping customers to batch invoices
      3m 18s
    8. Deleting and marking items inactive
      3m 53s
    9. Entering statement charges
      2m 15s
    10. Assessing finance charges
      2m 13s
    11. Memorizing transactions
      3m 18s
    12. Reconciling bank accounts
      3m 37s
  10. 12m 24s
    1. Turning on payroll
      2m 16s
    2. Setting up payroll items
      2m 53s
    3. Setting up employees for payroll
      3m 37s
    4. Paying employees
      3m 38s
  11. 8m 0s
    1. Setting up accounts for online banking
      3m 30s
    2. Reconciling online transactions
      4m 30s
  12. 9m 33s
    1. Enabling multiuser mode
      3m 30s
    2. Adding and editing user accounts
      3m 55s
    3. Keeping QuickBooks up to date
      51s
    4. Enabling credit card protection
      1m 17s
  13. 9m 4s
    1. Using the Snapshot tool
      2m 49s
    2. Searching for data
      2m 30s
    3. Filtering lists
      1m 48s
    4. Classes
      1m 57s
  14. 11m 39s
    1. Introduction to reports
      2m 51s
    2. Navigating and customizing report data
      4m 9s
    3. Filtering a report
      2m 4s
    4. Memorizing, exporting, and printing a report
      2m 35s
  15. 6m 53s
    1. Setting up 1099 forms
      4m 44s
    2. Closing the books
      2m 9s
  16. 7m 2s
    1. Customizing invoices and forms
      4m 31s
    2. Setting QuickBooks preferences
      2m 31s
  17. 34s
    1. Next steps
      34s

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