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In QuickBooks Pro 2010 Essential Training, author Bonnie Biafore shows how to most efficiently use this popular business accounting software to manage business finances. The course covers core QuickBooks features that business owners need to know, from recording typical bookkeeping transactions like bills and invoices, to reconciling accounts and managing company files. Exercise files accompany the course.
After you record financial transactions, you run reports to see how your company is doing to work on making it better or because you need reports to send to the IRS, shareholders, or anybody else. QuickBooks comes with a lot of built in reports and if you are really energetic, you can create more of your own. Either way, the QuickBooks Report Center offers several features that help you find the reports you want. To open the Report Center, on the Reports menu, choose Report Center.
The Report Center has three ways to display reports. The one that QuickBooks starts with out of the box is carousel view. A sample report, not one that uses your data, appears in the center of the window. The report title is in big letters with the question the report answers just below. Other reports in the category are waiting on either side so you can look at another report by clicking one of these angled samples.
You can change the date for the report by choosing a date range along the bottom of the window. The List view is a fast and concise way to find a report, click the List View icon, which is three horizontal bars. You don't see a thumbnail but you can see a lot more of the available reports. Each report has a title, and the question it answers. You can choose the date range for the report such as this fiscal year to date.
To see a sample, click the icon that looks like a report with a magnifying glass. To run the report, click the Display Report icon. To view the reports in a specific report category, click the category on the left side of the window. You can also scroll on the window to see reports category-by-category. If you run the same report again and again, you can make it one of your favorites. Click the star next to the report name, which turns it yellow.
In the grid view and carousel view, the star is below the thumbnail. Along the top of the Report Center window are tabs for finding reports more quickly. For example, if you mark some reports as favorites, you can see all your favorites by clicking the Favorites tab. Or to rerun a report you used recently, click the Recent tab. If you memorized reports to save them after you have modified or customized them, click the Memorized tab. If you don't know which report you need, in the search box, type one or more keywords.
In this case, I will type receivables and click the Search button. QuickBooks lists reports that have something to do with the keyword you type. After you find the report you want, you can tweak it to show exactly what you want, as you will learn later in this chapter.
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