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In QuickBooks Pro 2010 Essential Training, author Bonnie Biafore shows how to most efficiently use this popular business accounting software to manage business finances. The course covers core QuickBooks features that business owners need to know, from recording typical bookkeeping transactions like bills and invoices, to reconciling accounts and managing company files. Exercise files accompany the course.
If you realize that you deleted a company file by mistake, or you made a terrible mistake within your company file, you can restore a backup copy. Restoring a backup copy is easy. The hardest part is deciding which backup copy you want to restore. If you know you've just made a mistake, you simply restore the most recent copy, but if the problem occurred in the past, restore the most recent backup that you made before the problem. To restore a backup copy, on the File menu choose Open or Restore Company.
The Open or Restore Company dialog box opens. Select the Restore a backup copy option and click Next. Before you go any further, if the backup copy is on a CD, DVD, or other external media, be sure to insert the media into your computer. QuickBooks selects the Local backup option. Leave that option as it is if the backup is on your computer or on an external media attached to your computer. Click Next.
QuickBooks automatically opens the folder where you store your backups. Select the backup file you want and then click Open. The next screen you see gives you some background on where to restore the file. The important point is whether you want to overwrite your existing file or not. If your existing file is useless, overwriting is just fine. But if you want to keep the existing file, you want to restore your backup to a file with a different name.
Click Next to get on to restoring. In the Save Company File as dialog box, leave the file name as it is if you want to overwrite your current company file. If you don't want to overwrite it, add something to the name like restored. Click Save. If you decided to overwrite the file QuickBooks will ask you to confirm that. You have to click Yes if you do want to overwrite the file or click No to go back to the Save Company File as dialog box.
After you restore the file, the Login appears just as if you are opening the company file from scratch. All you have to do you is login to your company file as usual and re-create any transactions that you created since you've made the backup.
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