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If you swipe your credit card at a store or use it to buy something on a website, you have to record the credit card transaction in QuickBooks too. Filling out the fields for a credit card charge is almost identical to writing a check. To enter a credit card charge on the homepage, click Enter Credit Card Charges in the Banking section just like Write Checks. In the Enter Credit Card Charges window, QuickBooks fills in the Credit Card box with your default credit card account. If you want to charge to a different account, choose it in the dropdown list.
QuickBooks automatically selects the Purchase/Charge option. However if you receive a refund or a credit, you can select the Refund/Credit option as well. If the Date box isn't set to the date you want for the charge, click the Calendar icon and choose the date. In the Purchased From list choose the vendor for the charge. If you want to add a reference number, like a transaction number, type in the Ref Number box. In the Amount box, type the amount of the charge.
Just as you do for checks, bills and other forms, you fill out what you purchased on either the Expenses tab or the Items tab. If the expense is billable to a customer, you can choose the customer or job in the dropdown list, and QuickBooks automatically turns on the Billable cell for you. When you're done, click Save & Close to record the charge. When you record credit card charges, the balance in your credit card account increases. Later, when you pay your credit card bill, you reduce your balance.
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