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Editions of QuickBooks

From: QuickBooks Pro 2010 Essential Training

Video: Editions of QuickBooks

Before you go to the trouble of learning QuickBooks, it is a good idea to make sure it can do what you want. But once you've passed that hurdle, your next decision is which edition of QuickBooks is right for you. QuickBooks can do a lot, but there are some things it wasn't designed to handle. It's meant to track small- business finances, not personal finances. It can't track investments like stocks and bonds or the capital gains and dividends they pay. Quicken is Intuit's program specifically for personal finances.

Editions of QuickBooks

Before you go to the trouble of learning QuickBooks, it is a good idea to make sure it can do what you want. But once you've passed that hurdle, your next decision is which edition of QuickBooks is right for you. QuickBooks can do a lot, but there are some things it wasn't designed to handle. It's meant to track small- business finances, not personal finances. It can't track investments like stocks and bonds or the capital gains and dividends they pay. Quicken is Intuit's program specifically for personal finances.

QuickBooks stores customer information, but it isn't a customer relationship management program. You want to use a CRM database or other programs to keep track of details like event registrations, memberships, sales status, or project progress. QuickBooks has editions for the smallest of small businesses to the biggest fish in the small biz pond. The Mac version is a lot different than the Windows version. This course covers only the Windows version.

QuickBooks Pro is the middle- of-the-road workhorse edition. It handles basics like paying bills, printing checks, invoicing customers, and tracking income, expenses, time worked and inventory. It handles budgeting, foreign currencies, electronic bank transactions and merchant credit cards. You can email forms and import and export data. However, only up to five people can work in a file at the same time and you can only store up to 14,500 names or have up to 10,000 on other lists like your chart of accounts and item list.

QuickBooks Premier is higher-end. There are industry editions with specialized features for accountants, contractors, manufacturing and wholesale, retail, professional services and nonprofits. With inventory, you can assemble it from components. You can also create sales orders and set up price levels, which are discounts or markups on individual items. You can create a business plan or forecast your sales and expenses. Like QuickBooks Pro, up to five people can work in a file at the same time and you can store up to 14,500 names or have 10,000 on other lists.

QuickBooks Enterprise Solutions is for the largest of small businesses. It has more powerful administrative features like more user permission settings and delegating functions to others. It runs a lot faster too. You can also track inventory in multiple warehouses and use bar coding and you can have up to thirty concurrent users in the company file and you can store up to a million names. QuickBooks Online does less than QuickBooks Pro and it costs more over the long run. It doesn't have time tracking, inventory, merchant credit cards, foreign currencies or importing data.

But you can get to it anywhere you can find an Internet connection. QuickBooks Simple Start is very limited. One user at a time can do basic bookkeeping, no inventory, no time tracking, and no online banking. If you want to track business finances, QuickBooks probably has an edition for you. QuickBooks Pro works for a lot of small companies, but another edition might be just what you're looking for.

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This video is part of

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QuickBooks Pro 2010 Essential Training

69 video lessons · 21864 viewers

Bonnie Biafore
Author

 
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  1. 8m 19s
    1. Welcome
      52s
    2. Editions of QuickBooks
      3m 24s
    3. QuickBooks bookkeeping basics
      2m 46s
    4. Using the exercise files
      41s
    5. Disclaimer
      36s
  2. 9m 12s
    1. Opening a company file
      2m 4s
    2. Using the QuickBooks menus and home page
      2m 49s
    3. Touring the Customer, Vendor, and Employee Centers
      2m 32s
    4. Navigating between QuickBooks windows
      1m 47s
  3. 10m 50s
    1. Gathering the information you need
      2m 4s
    2. Creating a company file
      5m 33s
    3. Converting from another program
      3m 13s
  4. 8m 19s
    1. Naming and numbering accounts
      3m 36s
    2. Creating an account
      2m 26s
    3. Making an account inactive
      2m 17s
  5. 14m 50s
    1. Creating a customer profile
      3m 40s
    2. Adding customer information
      4m 33s
    3. Creating a job
      2m 18s
    4. Making customers inactive
      1m 39s
    5. Creating a vendor
      2m 40s
  6. 43m 35s
    1. Why use QuickBooks items?
      2m 59s
    2. Creating a service item
      4m 26s
    3. Setting up time tracking
      2m 53s
    4. Entering time
      4m 19s
    5. Tracking mileage
      4m 34s
    6. Creating an inventory item
      6m 7s
    7. Creating a non-inventory item
      3m 34s
    8. Setting up sales tax
      6m 59s
    9. Setting up discounts and charges
      3m 46s
    10. Creating a group of items
      2m 16s
    11. Making items inactive
      1m 42s
  7. 30m 46s
    1. Creating a purchase order
      3m 8s
    2. Entering a bill
      4m 37s
    3. Recording inventory you receive
      3m 47s
    4. Paying bills
      4m 5s
    5. Handling a credit from a vendor
      5m 2s
    6. Writing a check for expenses
      3m 17s
    7. Paying with a credit card
      1m 40s
    8. Paying with cash
      2m 53s
    9. Paying sales tax
      2m 17s
  8. 35m 5s
    1. Understanding invoices, statements, and sales receipts
      2m 23s
    2. Creating an invoice and filling in header fields
      2m 55s
    3. Adding items to an invoice
      5m 7s
    4. Adding billable time and cost to an invoice
      5m 57s
    5. Using subtotals, discounts, and other charges
      3m 6s
    6. Creating an estimate
      2m 49s
    7. Handling a customer credit
      4m 57s
    8. Creating a statement charge
      3m 7s
    9. Producing a statement
      4m 44s
  9. 14m 44s
    1. Setting up print options
      4m 13s
    2. Aligning forms with printer paper
      3m 0s
    3. Printing one or more forms
      4m 29s
    4. Emailing a sales form
      3m 2s
  10. 14m 8s
    1. Receiving a payment
      3m 49s
    2. Assessing finance charges
      4m 9s
    3. Creating a sales receipt for a cash sale
      2m 39s
    4. Depositing payments
      3m 31s
  11. 10m 37s
    1. Preparing to reconcile a bank account
      1m 50s
    2. Reconciling transactions to your bank statement
      3m 14s
    3. Correcting discrepancies
      5m 33s
  12. 9m 51s
    1. Using the Report Center to find reports
      3m 0s
    2. Running a report
      3m 45s
    3. Printing or saving a report
      3m 6s
  13. 6m 8s
    1. Why use journal entries?
      3m 3s
    2. Creating a general journal entry
      3m 5s
  14. 13m 39s
    1. Creating a new user
      4m 58s
    2. Backing up your company file
      6m 10s
    3. Restoring a company file
      2m 31s
  15. 27s
    1. Goodbye
      27s

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