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Creating a sales receipt for a cash sale

From: QuickBooks Pro 2010 Essential Training

Video: Creating a sales receipt for a cash sale

When a customer comes into your store or office and pays for a purchase right away, that's called a cash sale, although the customer might pay with cash, check or credit card. You create a sales receipt in QuickBooks to record the purchase. Because you receive a payment in a sales transaction like this, a sales receipt in QuickBooks takes care of recording what the customer bought and the payment you received. In reality, you might write out a paper sales receipt to give to the customer and record sales receipts in QuickBooks later on,when you have more time.

Creating a sales receipt for a cash sale

When a customer comes into your store or office and pays for a purchase right away, that's called a cash sale, although the customer might pay with cash, check or credit card. You create a sales receipt in QuickBooks to record the purchase. Because you receive a payment in a sales transaction like this, a sales receipt in QuickBooks takes care of recording what the customer bought and the payment you received. In reality, you might write out a paper sales receipt to give to the customer and record sales receipts in QuickBooks later on,when you have more time.

If you do lots of cash sales with lots of people, you don't have to create separate sales receipt for each sale in QuickBooks. You can create a single cash sale for a day's business that summarizes what you sold and how much money you brought in. To create a sales receipt, on the homepage click Create Sales Receipts. In the Customer Job dropdown list, choose the customer who made a cash sale. If you want to record a summary sales receipt for a day, you can create a customer called something like Cash Sales and choose that customer.

In the Date box, choose the date for the sale if it's different than the date that QuickBooks fills in. if you filled in a preferred payment method in the customer's record, QuickBooks fills in the Payment Method box for you. Otherwise select how the customer paid. Add the items the customer purchased in the item table just as you do for an invoice. QuickBooks fills in the description and the rate or cost from the item record. QuickBooks also calculates the total for the quantity you added and puts that amount in the Amount cell.

QuickBooks fills in the Tax cell with the tax code you assigned to the item. As you can with an invoice, you can add a message to your customer by choosing one from the dropdown list. QuickBooks automatically fills in the Tax box with the Sales Tax item from the customer's record. If you want to add the sales receipt to a queue to be printed, or send via email, turn on the To be printed check box or the To be e-mailed check box. You can also type a memo to yourself in the Memo box.

This text doesn't appear on the sales receipt that you send to the customer. When you are done entering the sales receipt, click Save & Close to save the receipt and close the dialog box. QuickBooks initially records the money for the sale into an account called Un-deposited Funds because the cash or check isn't in the bank yet. You'll learn how to record bank deposits later in this chapter.

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This video is part of

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QuickBooks Pro 2010 Essential Training

69 video lessons · 22292 viewers

Bonnie Biafore
Author

 
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  1. 8m 19s
    1. Welcome
      52s
    2. Editions of QuickBooks
      3m 24s
    3. QuickBooks bookkeeping basics
      2m 46s
    4. Using the exercise files
      41s
    5. Disclaimer
      36s
  2. 9m 12s
    1. Opening a company file
      2m 4s
    2. Using the QuickBooks menus and home page
      2m 49s
    3. Touring the Customer, Vendor, and Employee Centers
      2m 32s
    4. Navigating between QuickBooks windows
      1m 47s
  3. 10m 50s
    1. Gathering the information you need
      2m 4s
    2. Creating a company file
      5m 33s
    3. Converting from another program
      3m 13s
  4. 8m 19s
    1. Naming and numbering accounts
      3m 36s
    2. Creating an account
      2m 26s
    3. Making an account inactive
      2m 17s
  5. 14m 50s
    1. Creating a customer profile
      3m 40s
    2. Adding customer information
      4m 33s
    3. Creating a job
      2m 18s
    4. Making customers inactive
      1m 39s
    5. Creating a vendor
      2m 40s
  6. 43m 35s
    1. Why use QuickBooks items?
      2m 59s
    2. Creating a service item
      4m 26s
    3. Setting up time tracking
      2m 53s
    4. Entering time
      4m 19s
    5. Tracking mileage
      4m 34s
    6. Creating an inventory item
      6m 7s
    7. Creating a non-inventory item
      3m 34s
    8. Setting up sales tax
      6m 59s
    9. Setting up discounts and charges
      3m 46s
    10. Creating a group of items
      2m 16s
    11. Making items inactive
      1m 42s
  7. 30m 46s
    1. Creating a purchase order
      3m 8s
    2. Entering a bill
      4m 37s
    3. Recording inventory you receive
      3m 47s
    4. Paying bills
      4m 5s
    5. Handling a credit from a vendor
      5m 2s
    6. Writing a check for expenses
      3m 17s
    7. Paying with a credit card
      1m 40s
    8. Paying with cash
      2m 53s
    9. Paying sales tax
      2m 17s
  8. 35m 5s
    1. Understanding invoices, statements, and sales receipts
      2m 23s
    2. Creating an invoice and filling in header fields
      2m 55s
    3. Adding items to an invoice
      5m 7s
    4. Adding billable time and cost to an invoice
      5m 57s
    5. Using subtotals, discounts, and other charges
      3m 6s
    6. Creating an estimate
      2m 49s
    7. Handling a customer credit
      4m 57s
    8. Creating a statement charge
      3m 7s
    9. Producing a statement
      4m 44s
  9. 14m 44s
    1. Setting up print options
      4m 13s
    2. Aligning forms with printer paper
      3m 0s
    3. Printing one or more forms
      4m 29s
    4. Emailing a sales form
      3m 2s
  10. 14m 8s
    1. Receiving a payment
      3m 49s
    2. Assessing finance charges
      4m 9s
    3. Creating a sales receipt for a cash sale
      2m 39s
    4. Depositing payments
      3m 31s
  11. 10m 37s
    1. Preparing to reconcile a bank account
      1m 50s
    2. Reconciling transactions to your bank statement
      3m 14s
    3. Correcting discrepancies
      5m 33s
  12. 9m 51s
    1. Using the Report Center to find reports
      3m 0s
    2. Running a report
      3m 45s
    3. Printing or saving a report
      3m 6s
  13. 6m 8s
    1. Why use journal entries?
      3m 3s
    2. Creating a general journal entry
      3m 5s
  14. 13m 39s
    1. Creating a new user
      4m 58s
    2. Backing up your company file
      6m 10s
    3. Restoring a company file
      2m 31s
  15. 27s
    1. Goodbye
      27s

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