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Creating an account

From: QuickBooks Pro 2010 Essential Training

Video: Creating an account

Although, accounts come in several different flavors, as you learned in previous lesson, the steps for creating an account are almost identical, no matter which type of account you create. To open the Chart of Accounts window, go to the Company section of the homepage, and click the Chart of Accounts link. To open the Add New Account dialog box, click Account at the bottom of the window and then choose New. You can also press Ctrl+N to open it. The Add New Account dialog box displays options for the most commonly used types of accounts.

Creating an account

Although, accounts come in several different flavors, as you learned in previous lesson, the steps for creating an account are almost identical, no matter which type of account you create. To open the Chart of Accounts window, go to the Company section of the homepage, and click the Chart of Accounts link. To open the Add New Account dialog box, click Account at the bottom of the window and then choose New. You can also press Ctrl+N to open it. The Add New Account dialog box displays options for the most commonly used types of accounts.

If you want to create one of the other types, select the Other Types option and then choose the type that you want from the dropdown list. In this case, I'm going to create a bank account, so I select the Bank option. You can see on the right side that when you select an option it shows you what you can use those types for. Click Continue. In the Number box, type the number for the account that you wanted to create. If you keep the Chart of Accounts window visible, you can now see the other account numbers you already have and pick a number that's 5 or 10 different from those.

In this case, I'll type in 1005. Then in the Account Name box, type the name for the account. I'll call this Checking2 for my second checking account. If you want to create an account as a sub-account, turn on the Subaccount of checkbox and then you can choose the parent account in the dropdown list. For example, if you sell different types of services, you might create income accounts for those services under one top-level account for service income.

If QuickBooks doesn't select the tax- line for you, and that happens if you don't choose a tax form, choose the tax form and the tax-line for the account. But you can see in this case, QuickBooks can match up most of the accounts that you create. For a bank account, you can also enter the bank account number, as I'll do here and a routing number for the bank. Then just click Save & Close. As you can see here, the account takes its place in the Chart of Accounts list, ready for you to use in transactions.

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This video is part of

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QuickBooks Pro 2010 Essential Training

69 video lessons · 21779 viewers

Bonnie Biafore
Author

 
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  1. 8m 19s
    1. Welcome
      52s
    2. Editions of QuickBooks
      3m 24s
    3. QuickBooks bookkeeping basics
      2m 46s
    4. Using the exercise files
      41s
    5. Disclaimer
      36s
  2. 9m 12s
    1. Opening a company file
      2m 4s
    2. Using the QuickBooks menus and home page
      2m 49s
    3. Touring the Customer, Vendor, and Employee Centers
      2m 32s
    4. Navigating between QuickBooks windows
      1m 47s
  3. 10m 50s
    1. Gathering the information you need
      2m 4s
    2. Creating a company file
      5m 33s
    3. Converting from another program
      3m 13s
  4. 8m 19s
    1. Naming and numbering accounts
      3m 36s
    2. Creating an account
      2m 26s
    3. Making an account inactive
      2m 17s
  5. 14m 50s
    1. Creating a customer profile
      3m 40s
    2. Adding customer information
      4m 33s
    3. Creating a job
      2m 18s
    4. Making customers inactive
      1m 39s
    5. Creating a vendor
      2m 40s
  6. 43m 35s
    1. Why use QuickBooks items?
      2m 59s
    2. Creating a service item
      4m 26s
    3. Setting up time tracking
      2m 53s
    4. Entering time
      4m 19s
    5. Tracking mileage
      4m 34s
    6. Creating an inventory item
      6m 7s
    7. Creating a non-inventory item
      3m 34s
    8. Setting up sales tax
      6m 59s
    9. Setting up discounts and charges
      3m 46s
    10. Creating a group of items
      2m 16s
    11. Making items inactive
      1m 42s
  7. 30m 46s
    1. Creating a purchase order
      3m 8s
    2. Entering a bill
      4m 37s
    3. Recording inventory you receive
      3m 47s
    4. Paying bills
      4m 5s
    5. Handling a credit from a vendor
      5m 2s
    6. Writing a check for expenses
      3m 17s
    7. Paying with a credit card
      1m 40s
    8. Paying with cash
      2m 53s
    9. Paying sales tax
      2m 17s
  8. 35m 5s
    1. Understanding invoices, statements, and sales receipts
      2m 23s
    2. Creating an invoice and filling in header fields
      2m 55s
    3. Adding items to an invoice
      5m 7s
    4. Adding billable time and cost to an invoice
      5m 57s
    5. Using subtotals, discounts, and other charges
      3m 6s
    6. Creating an estimate
      2m 49s
    7. Handling a customer credit
      4m 57s
    8. Creating a statement charge
      3m 7s
    9. Producing a statement
      4m 44s
  9. 14m 44s
    1. Setting up print options
      4m 13s
    2. Aligning forms with printer paper
      3m 0s
    3. Printing one or more forms
      4m 29s
    4. Emailing a sales form
      3m 2s
  10. 14m 8s
    1. Receiving a payment
      3m 49s
    2. Assessing finance charges
      4m 9s
    3. Creating a sales receipt for a cash sale
      2m 39s
    4. Depositing payments
      3m 31s
  11. 10m 37s
    1. Preparing to reconcile a bank account
      1m 50s
    2. Reconciling transactions to your bank statement
      3m 14s
    3. Correcting discrepancies
      5m 33s
  12. 9m 51s
    1. Using the Report Center to find reports
      3m 0s
    2. Running a report
      3m 45s
    3. Printing or saving a report
      3m 6s
  13. 6m 8s
    1. Why use journal entries?
      3m 3s
    2. Creating a general journal entry
      3m 5s
  14. 13m 39s
    1. Creating a new user
      4m 58s
    2. Backing up your company file
      6m 10s
    3. Restoring a company file
      2m 31s
  15. 27s
    1. Goodbye
      27s

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