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If you started keeping your books with Quicken Home and Business, Peachtree or Microsoft's Small Business Accounting and are ready to switch, QuickBooks can convert those records into a QuickBooks company file. But before you do that, you have to prepare your old records for the conversion and that takes a little bit of effort. Before you convert your data, be sure to back it up and make a copy of it to work on. Keep the backup in case you decide QuickBooks isn't for you after all.
Because you have to clean up your Quicken data before you convert, make the changes to the copy of your data file. And if something goes wrong, you can delete that copy, make a new one and try again. If you're converting from Quicken to QuickBooks, read Intuit's conversion guide. It'll tell you about a few things you have to clean up in your Quicken file before you convert. Here is a quick summary of those steps. First of all, delete any accounts you don't want to convert, like personal accounts or investment accounts.
You also want to clean up any online banking. For example, send any online payments that you have queued up and delete any repeating online payments set up with your bank through Quicken. Be sure to record any overdue scheduled transactions that you have in Quicken. If you want to convert scheduled transactions, assign them to a group, which is described in Quicken Help. You also want to check that each customer in Quicken goes by only one name, so invoices and payments are recorded to customers correctly.
If you find any inconsistencies, edit the names. To convert your Quicken file to QuickBooks, on the File menu, point to Utilities, then Convert and finally choose From Quicken. If you want to continue with the conversion, click Convert. In the Convert a Quicken File dialog box, you can select the file to convert and click Open. You'll have some time to get some coffee or return phone calls while QuickBooks converts your file.
In this case, I'm just going to Cancel. To convert from Peachtree or Microsoft's Small Business Accounting, you download a conversion tool from the QuickBooks website. Although the QuickBooks File menu has a command that takes you online to download the tool, it's easier to download it yourself. If you go to the Support database and go to the topic, Converting data from other programs using the QuickBooks Conversion Tool, you simply click the Download the QuickBooks Conversion Tool link.
The page that appears describes what the tool does. All you have to do is at the bottom of the page, fill in your name, company name and e-mail address, and click Submit to start the download. After you convert your file, you might have some additional work to do in QuickBooks, like re-creating recurring invoices, editing scheduled transactions, or setting up payroll. But once you finish that, you're ready to keep your books in QuickBooks.
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