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Aligning forms with printer paper

From: QuickBooks Pro 2010 Essential Training

Video: Aligning forms with printer paper

If you print a letterhead or any type of preprinted form, the information that QuickBooks prints has to go in certain places on the page. Otherwise, your forms look unprofessional or in the case of checks, don't have the labels and information next to each other. Since preprinted paper cost money, you don't want to waste sheets by reprinting misaligned documents. Align your forms to your printer before you print a big batch. On the File menu, point to Print Forms and then choose the type of form that you want to align, Invoices in this example.

Aligning forms with printer paper

If you print a letterhead or any type of preprinted form, the information that QuickBooks prints has to go in certain places on the page. Otherwise, your forms look unprofessional or in the case of checks, don't have the labels and information next to each other. Since preprinted paper cost money, you don't want to waste sheets by reprinting misaligned documents. Align your forms to your printer before you print a big batch. On the File menu, point to Print Forms and then choose the type of form that you want to align, Invoices in this example.

The Select Invoices to Print dialog box opens. If you choose to print other types of forms, a similar dialog box opens for selecting the forms you want to print. Click OK. In the Print dialog box, click Align. Choose the template you want to align. For example, the Intuit Service Invoice, and click OK. For page-oriented printers, the Fine Alignment dialog box opens so you can adjust the vertical and horizontal positioning.

Click Print Sample to print a test form to see what the alignment looks like. To move the printed fields up on the page, type a positive number in the Vertical box. Positive numbers in the Horizontal box move the printed field to the right on a page. The numbers represent 1/100th of an inch. Click Print Sample again to see what the alignment looks like now. Repeat these steps until everything lines up perfectly.

Then go ahead and click OK. If you print to a continuous feed printer, QuickBooks gives you a chance to make bigger adjustments first. Click Align. Select the template that you want to align and then click OK. If you know that the alignment is way off, click Coarse. Don't move the paper in the printer. Just click OK to print a sample form.

The printed sample has text that shows a pointer line. Continuous feed paper has numbers in the margin that aren't visible in this example. In the Pointer Line Position box, type the number of the line printed in the margin where the pointer is and then click OK to print another sample. If the alignment is correct, click Close. If you need to do a fine alignment as well, you can click Fine Align.

Otherwise just click OK. After you have aligned your form to the printer, you're ready to print. Remember if you align a continuous feed printer, don't move the paper in the printer or you'll have to realign your forms again.

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This video is part of

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QuickBooks Pro 2010 Essential Training

69 video lessons · 21776 viewers

Bonnie Biafore
Author

 
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  1. 8m 19s
    1. Welcome
      52s
    2. Editions of QuickBooks
      3m 24s
    3. QuickBooks bookkeeping basics
      2m 46s
    4. Using the exercise files
      41s
    5. Disclaimer
      36s
  2. 9m 12s
    1. Opening a company file
      2m 4s
    2. Using the QuickBooks menus and home page
      2m 49s
    3. Touring the Customer, Vendor, and Employee Centers
      2m 32s
    4. Navigating between QuickBooks windows
      1m 47s
  3. 10m 50s
    1. Gathering the information you need
      2m 4s
    2. Creating a company file
      5m 33s
    3. Converting from another program
      3m 13s
  4. 8m 19s
    1. Naming and numbering accounts
      3m 36s
    2. Creating an account
      2m 26s
    3. Making an account inactive
      2m 17s
  5. 14m 50s
    1. Creating a customer profile
      3m 40s
    2. Adding customer information
      4m 33s
    3. Creating a job
      2m 18s
    4. Making customers inactive
      1m 39s
    5. Creating a vendor
      2m 40s
  6. 43m 35s
    1. Why use QuickBooks items?
      2m 59s
    2. Creating a service item
      4m 26s
    3. Setting up time tracking
      2m 53s
    4. Entering time
      4m 19s
    5. Tracking mileage
      4m 34s
    6. Creating an inventory item
      6m 7s
    7. Creating a non-inventory item
      3m 34s
    8. Setting up sales tax
      6m 59s
    9. Setting up discounts and charges
      3m 46s
    10. Creating a group of items
      2m 16s
    11. Making items inactive
      1m 42s
  7. 30m 46s
    1. Creating a purchase order
      3m 8s
    2. Entering a bill
      4m 37s
    3. Recording inventory you receive
      3m 47s
    4. Paying bills
      4m 5s
    5. Handling a credit from a vendor
      5m 2s
    6. Writing a check for expenses
      3m 17s
    7. Paying with a credit card
      1m 40s
    8. Paying with cash
      2m 53s
    9. Paying sales tax
      2m 17s
  8. 35m 5s
    1. Understanding invoices, statements, and sales receipts
      2m 23s
    2. Creating an invoice and filling in header fields
      2m 55s
    3. Adding items to an invoice
      5m 7s
    4. Adding billable time and cost to an invoice
      5m 57s
    5. Using subtotals, discounts, and other charges
      3m 6s
    6. Creating an estimate
      2m 49s
    7. Handling a customer credit
      4m 57s
    8. Creating a statement charge
      3m 7s
    9. Producing a statement
      4m 44s
  9. 14m 44s
    1. Setting up print options
      4m 13s
    2. Aligning forms with printer paper
      3m 0s
    3. Printing one or more forms
      4m 29s
    4. Emailing a sales form
      3m 2s
  10. 14m 8s
    1. Receiving a payment
      3m 49s
    2. Assessing finance charges
      4m 9s
    3. Creating a sales receipt for a cash sale
      2m 39s
    4. Depositing payments
      3m 31s
  11. 10m 37s
    1. Preparing to reconcile a bank account
      1m 50s
    2. Reconciling transactions to your bank statement
      3m 14s
    3. Correcting discrepancies
      5m 33s
  12. 9m 51s
    1. Using the Report Center to find reports
      3m 0s
    2. Running a report
      3m 45s
    3. Printing or saving a report
      3m 6s
  13. 6m 8s
    1. Why use journal entries?
      3m 3s
    2. Creating a general journal entry
      3m 5s
  14. 13m 39s
    1. Creating a new user
      4m 58s
    2. Backing up your company file
      6m 10s
    3. Restoring a company file
      2m 31s
  15. 27s
    1. Goodbye
      27s

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