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So far we've seen how to synchronize text and individual items, we've seen how to take groups of items and synchronize them using the Composition Zones feature. Now let's see how to share an entire layout either within the same project or in a different project. Let's say we want to share this layout here. All you do to share your layout is go to Layout menu, choose Advanced Layout Properties and click Share Layout, click OK and now it appears in the Shared Content palette here. To use it, we switch to a different layout and believe it or not, this whole thing here is that same layout we were just in.
Let me show you how we added it to the page. I will delete this one and simply drag it from the Shared Content palette, right on to here. I'll put into position, so if we make a change on this page and switch back to the other page, the change is made there as well. Now let's say you want to share this layout so that other projects can use it and not just this project here. To do that, again, under the Layout menu > Advanced Layout Properties, you just change the setting here from This Project Only to All Projects.
When you click OK, and then re-save the file, QuarkXPress begins broadcasting to the universe that this layout is available if they want it. So if I create a new project, I can then add this layout to the Shared Content palette in this project and use it here. To do that I go to the File menu, choose Collaboration Setup, click on Linked Layouts, choose the Link Layout button, select the file that has the shared layout in it, click Open, and now it appears here in this list of Linked Layouts.
I click Done and now we'll see it here in the Shared Content palette as well. I can then simply drag it onto my page and that same layout is available in this project that was in the other one. And any changes I make to this one will appear in the one it's linked to. In this project, it was clear that you could benefit from this feature by having this entire layout inside of this layout. In the larger world, this feature could also be used by someone who creates syndicated content. If you are an expert in a particular area and you want to make your little layout available to anybody who wants them in their publications, you can share your layout and when they link to it, any changes you make will be updated in their layout.
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