Many longer documents can benefit from dividing up the pages into sections, so that you can change the numbering scheme for the pages. Well of course, QuarkXPress has a feature for this and it's called Section. Using it, you can change the starting page number, the page number style, and add multiple sections to one layout. So they each had their own page numbering style. You make a new section in QuarkXPress by going to the page where you want the new section to begin. In this case, I'm on page 1 and that's fine. I'll go to the Page menu and choose Section and that tells Quark, hey! starting from this page I want to begin a new Section Start.
I wanted to start with Page Number 1, although you could put any number in here. And I want it to be formatted like this. So let's change it to Roman numerals. Let's say these were the introductory pages of a book. I'll click OK and watch how the page number 1 at the bottom became to little i. I'll zoom in so you can see it better. There is your i. Now if I zoom back out and I look at the next pages, you can see that the page 2 became page ii and page 3 became iii. And if we look in the Page Layout palette, they're also renumbered the same way.
But let me go back to page 1 again. Now if this were something like say a computer manual, you might be more or likely to need Page Numbering that looks something like this A-1, keep it at Arabic numerals like this. And now what we'll see is each page will be numbered A-1, A-2, A-3 etcetera and there we go, A-1 down here, A-2 and A-3 and you see it also in the Page Layout palette. Now this formatting applies to any automatic page numbering that you have going on in the document including continuation lines like we showed before.
Continued from, continued on these pages. If you have a document with many pages, you can activate any page you like. Create a new Section and start a new numbering scheme. Give it a new Prefix if you like say B-, and then whatever page number you need it to start on 1, or let's say you've got a new chapter you're doing in a book and it actually is going to be page 232. You can put that in there as well. And now when I click OK, we see that this is now page B-1, and in our Page Layout palette we see A-1, A-2, A-3 and B-1.
This may create a difficulty for you when you're working on these pages in the Page Layout palette, because in your mind you may be thinking page 1, page 2, page 3, page 4 but they're numbered all strangely. All you have to do is to see their actual absolute page number in the Page Layout palette is hold down the Option or Alt key. When you do that notice, how when I click on a page, down here it shows Page +4 meaning that it is the absolute fourth page in the document. When I let go and click away, it goes back to B-1.
This is handy not just because it helps to keep your sanity when you're trying to figure out what page you're on. But also when you're printing because if you wanted to print just this page, you would either have to type in B-1 when you go to the Print dialog box, or if you're smart, you can Option-click on it ahead of time and say oh! it's +4, absolute page 4. And if you type in +4 in the Print dialog box, you'll also be able to print this page. So if your brain works better with sequential numbers, then knowing the absolute page number can really help when you're printing.
Now you may never use the Section command in QuarkXPress, but if you work on longer documents, it becomes essential and this is how you get to it.
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