Books, magazines, newsletters and pamphlets all benefit from having automatic page numbers and in many cases, stories on one page will continue onto page further down in the publication. In that case it's really handy to have a way to create a text box that says continued on page wherever it continues. Let's see how you do that. You'll note that this book here has an automatic page number at the bottom, page 3 here and page 2 here for example. Those items are on the master page.
Let's have a look at what they look like on the master page. I'm going to click this little toggle right here to go the master page for this layout page. If we zoom in and look, I'm holding down Ctrl+Shift and click-and-dragging. We can see that the page number is actually this odd little character. Now that odd little character can be formatted anyway you would like. In this case, it's this font, the size and align to the left. But it could be any font, any color, any way you can format a character, you can format the automatic page number character. Now where did it come from? Well, the easiest way to get to it is probably up under the Utilities menu where it says Insert Character.
You can choose Special and then choose Current Box Page #. Now notice there's two other different options here. There is Previous Box Page # and Next Box Page #. Those are handy when creating continuation boxes. We'll get to that in a second. But for now if we select Current Box Page #, you can see there it is. If you prefer to type this character on the keyboard, all you have to do is type Command+3 and that'll give you this little placeholder that will appear as the page number on the layout page wherever it exists.
So we'll switch back to our layout page and since it was page 2, and I have two of those characters in there, it shows up as 22, but you get the idea. Now this automatic page numbers work anywhere in the document not just on the master page. So for example, if I click at the end of this text in this box right here, and type in Command+3, I'm going to see a 3 because this is page 3. If I type it here on page 1, I'm going to type in Command+3 and I'll get 1, because it's page 1. But if you're using master pages, you probably have the automatic page numbers on those master pages.
So on the layout pages, you are more likely to want to have a text box that contains a continued from this page and continued on this next page. Making one of those is very similar to making the automatic page numbering character. Let's go to a page where it would make sense to do that. Let's say that this story is continuing on this next page here, okay. So I'm going to grab my Text Content tool and zoom into where I'd like to add my continuation line, click-and-drag to make a text box and type into it, continued on page and then what? Well, under the Utilities menu yet again, we can simply choose Insert Character > Special down at the bottom, Next Box Page #.
As soon as I do that, page 4 shows up because this story is continued on page 4. In other words, this text box here is linked to this text box here and the text continues onto it. Now this text box could be on page 253 and if so, it would say continued on page 253. The critical thing about these continuation boxes is that they need to be on top of an existing text box that links to the other text box.
So if I switch to my Item tool and drag this off over this way, so that it's no longer on top of the text box that's linked somewhere else, suddenly the page number disappears because with this text box on top of nothing, this character that represents the next text box page has nothing to refer to. If I drag it back up on top of this text box, there you go there is our 4 again. In a similar fashion, if you want to have a text box on another page that shows where the text came from. In other words, here's where it was continued from.
We can do the same thing. We'll grab our Text Content tool and I create a new text box and I type into it, continued from. And then again I go to the Utilities menu and choose Insert Character, Special, this time Previous Box Page # and it'll say page 3 because this link text box is linked from page 3. Again, if we move it out beyond the text box itself, it'll say continued from nowhere. Put it back on top of the text box and it tells you where it came from.
Using automatic page numbers and automatic continuation page numbers is not only clever. It also saves you a whole lot of headaches when you're trying to keep tack of stories that jump from page to page. There is no reason to keep track of that stuff yourself, when QuarkXPress can do it for you.
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