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When you're flowing text into a document that uses automatic text boxes, it can be really handy for Quark to automatically add new pages when the text that you're flowing in is longer than the number of pages that you've already set up. Notice I mentioned an automatic text box, which we talked about in a previous movie, but just real quickly here's what I'm talking about. This page has an automatically linked text box, which we know because this Chain icon here is intact. That means that if we flow more text into this text box on a layout page then it will fit in the box on the layout page.
You can tell QuarkXPress to add additional pages to accommodate the new text. Here's how you do that. Under the QuarkXPress Preferences, which is here under the QuarkXPress menu in Macintosh or under the Edit menu in Windows and scroll down to Print Layout > General. Here at the bottom, you'll see Auto Page Insertion, by default it's off because Quark doesn't want people freaking out when they flow text into a text box and suddenly they've got new pages showing up. But if you turn it on, you can choose whether you want your automatic new pages to appear at the End of the Story, at the End of the Section or at the End of the Document.
Well, End of Document makes sense. That should probably say end of layout, because that's what it really is in QuarkXPress now. If you select End of Document, then if you import text or type more text into a text box that's already full, Quark will add a new page at the end of the document to accommodate it. If you have your layout divided up into sections, you can have the new pages added at the end of the current section. We'll talk about sections in the next movie. If you have it on End of Story, it will add those new pages to the end of whichever chain of text boxes you're currently working in.
Depending on the length of the document and its complexity, one of these choices is going to be better than the others. So let's turn on at End of Document, click OK and then it'll go to the last page in our document. When I click into the text box and go to the end of it, if I then began typing or importing new text, it's going to create new pages for me. Watch. Here is some new text, and it will cause a new page, ta-da, to appear just below this one.
If I go to File > Import and I choose a text document, say this one. When I insert it, now I have even more pages to accommodate the length of the text in that text file. Now if you're inheriting a document from someone else and you start adding new text in and you start getting new pages without knowing why, check Quark Express Preferences, go down to Print Layout > General and see if Auto Page Insertion is on or off. You can turn it off, if you need to and avoid some headaches down the road.
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