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QuarkXPress 8 Essential Training
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Using Spell Check


From:

QuarkXPress 8 Essential Training

with Jay Nelson

Video: Using Spell Check

The spell checking feature in QuarkXPress is quite flexible and easy to use. Let's scroll down to this page here that has a text box in it with a bunch of text we might want to be checking. If you make a selection of text, you can choose to check the spelling of just that selection or the entire story, meaning all the text in this text box and all the text in all the text boxes that are linked to it or the layout, which is all the text in all the boxes throughout this layout. I am going to check the spelling of this entire Story. First, it counts the number of words, which by the way, is the only way in QuarkXPress that you can get a word count.
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  1. 5m 17s
    1. Welcome
      51s
    2. Using the exercise files
      54s
    3. What is QuarkXPress?
      3m 32s
  2. 39m 1s
    1. Getting started
      2m 26s
    2. Managing files in Quark
      9m 52s
    3. Exploring the QuarkXPress interface
      11m 22s
    4. Restoring, reverting, and undoing
      4m 9s
    5. Navigating your layout
      6m 45s
    6. Adding and moving pages
      4m 27s
  3. 51m 57s
    1. Understanding items and contents
      4m 54s
    2. Making boxes and lines
      6m 32s
    3. Putting text on a path
      8m 48s
    4. Moving and locking items
      1m 44s
    5. Resizing, reshaping, rotating, and flipping items
      2m 33s
    6. Duplicating items
      3m 25s
    7. Deleting items
      1m 49s
    8. Using the Bézier Pen tool
      4m 20s
    9. Converting text to boxes
      2m 4s
    10. Understanding relationships between items
      4m 53s
    11. Merging shapes
      2m 1s
    12. Setting item styles
      5m 13s
    13. Using Item Find/Change
      3m 41s
  4. 30m 55s
    1. Reviewing the Layers palette
      8m 12s
    2. Utilizing guides and rulers
      4m 16s
    3. Understanding Guide Manager Pro
      5m 24s
    4. Using frames, dashes, and stripes
      4m 57s
    5. Setting libraries
      5m 18s
    6. Appending settings
      2m 48s
  5. 39m 57s
    1. Building a new layout
      3m 40s
    2. Creating projects and layouts
      4m 48s
    3. Working with Master Pages
      2m 44s
    4. Creating automatic text boxes
      3m 15s
    5. Working with Master Pages and Layout Pages
      5m 15s
    6. Making pages
      6m 1s
    7. Modifying your pages
      2m 5s
    8. Using automatic page insertion
      2m 44s
    9. Using automatic page numbering and "continued"
      4m 45s
    10. Working with sections and page numbering
      3m 29s
    11. Building with multipage spreads
      1m 11s
  6. 25m 5s
    1. Navigating through a layout
      1m 49s
    2. Selecting text
      4m 41s
    3. Deleting text
      1m 4s
    4. Changing text case
      59s
    5. Importing text
      4m 39s
    6. Exporting text
      2m 52s
    7. Showing invisible characters
      2m 6s
    8. Using the Glyph panel
      4m 27s
    9. Working with ligatures
      2m 28s
  7. 10m 50s
    1. Finding and changing
      6m 3s
    2. Using Spell Check
      4m 47s
  8. 35m 27s
    1. Understanding basic character formatting
      4m 15s
    2. Setting color, shade, and transparency
      2m 36s
    3. Using horizontal and vertical scaling
      3m 55s
    4. Setting kerning and tracking
      7m 38s
    5. Inserting typographic special effects
      7m 53s
    6. Adjusting font preferences and open-type fonts
      5m 32s
    7. Finding a missing font
      3m 38s
  9. 29m 29s
    1. Applying basic paragraph formatting
      3m 10s
    2. Applying leading to paragraphs
      5m 7s
    3. Establishing paragraph rules
      3m 4s
    4. Setting tabs
      6m 14s
    5. Setting hyphenation and justification
      3m 41s
    6. Understanding widow and orphan control
      3m 54s
    7. Working with hanging characters
      4m 19s
  10. 27m 53s
    1. Linking items together
      3m 58s
    2. Learning about style sheets
      1m 52s
    3. Creating style sheets
      3m 57s
    4. Editing style sheets
      4m 24s
    5. Applying styles
      3m 40s
    6. Deleting styles
      2m 7s
    7. Appending styles
      3m 17s
    8. Using grids
      4m 38s
  11. 22m 55s
    1. Building tables
      3m 19s
    2. Importing Excel tables
      3m 13s
    3. Working with tables
      5m 25s
    4. Formatting tables
      2m 50s
    5. Splitting tables with headers and footers
      3m 19s
    6. Adding graphics
      2m 41s
    7. Converting a table to text or a group
      2m 8s
  12. 14m 34s
    1. Building books
      5m 20s
    2. Creating lists
      5m 2s
    3. Building an index
      4m 12s
  13. 23m 18s
    1. Importing pictures
      4m 50s
    2. Working with pictures
      2m 48s
    3. Mastering picture management
      3m 50s
    4. Editing and exporting pictures
      2m 48s
    5. Looking into preview quality and greeking images
      5m 18s
    6. Exporting a page as EPS
      3m 44s
  14. 12m 25s
    1. Working with Photoshop documents
      4m 44s
    2. Understanding the Style menu
      3m 3s
    3. Building picture effects
      4m 38s
  15. 10m 54s
    1. Working with text runaround
      7m 32s
    2. Setting anchored boxes
      3m 22s
  16. 32m 4s
    1. What You See and What You Get
      2m 42s
    2. Describing color
      3m 28s
    3. Specifying color
      7m 13s
    4. Creating color blends
      5m 15s
    5. Setting opacity
      4m 55s
    6. Using color from outside sources
      1m 55s
    7. Understanding color management and proofing
      6m 36s
  17. 15m 8s
    1. Synchronizing items
      3m 11s
    2. Building composition zones
      4m 8s
    3. Working in shared layouts
      2m 25s
    4. Understanding job jackets
      5m 24s
  18. 15m 21s
    1. Collecting for output and exporting
      1m 14s
    2. Adjusting basic printer settings
      3m 39s
    3. Reviewing advanced printer settings
      8m 44s
    4. Establishing print styles
      1m 44s
  19. 16m 10s
    1. Creating and exporting a PDF
      4m 4s
    2. Creating PDF output styles
      1m 44s
    3. Building hyperlinks in interactive PDFs
      4m 23s
    4. Adding bookmarks for interactive PDFs
      5m 59s
  20. 20m 58s
    1. Building a web page
      4m 12s
    2. Inserting hyperlinks in a document
      3m 18s
    3. Creating a form for HTML
      2m 54s
    4. Exporting and importing as HTML
      5m 20s
    5. Building Flash projects
      5m 14s
  21. 6m 15s
    1. Working with XTensions
      3m 2s
    2. Scripting in QuarkXPress 8
      3m 13s
  22. 13s
    1. Goodbye
      13s

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QuarkXPress 8 Essential Training
8h 6m Beginner Jul 29, 2009

Viewers: in countries Watching now:

QuarkXPress has always been the perfect tool for creating and publishing documents. In QuarkXPress 8 Essential Training, Jay Nelson—the publisher of Design Tools Monthly and a QuarkXPress expert—covers all the tools and features in this updated version of the program, from basic page layout to Flash integration and web page creation. Throughout this comprehensive training, Jay shows what's needed to produce professional-quality projects that integrate text, pictures, graphics, and tables. He also offers real-world page layout techniques that designers can apply to their own projects. Exercise files accompany the course.

Topics include:
  • Understanding the QuarkXPress interface
  • Building a new layout and working with master pages
  • Using long document features to streamline workflow
  • Building QuarkXPress 8 documents with Adobe and Microsoft files
  • Creating custom styles using typography and picture effects
  • Collaborating in real time with other users
  • Exporting finished projects to PDF, Flash, and the web
Subjects:
Design Page Layout
Software:
QuarkXPress
Author:
Jay Nelson

Using Spell Check

The spell checking feature in QuarkXPress is quite flexible and easy to use. Let's scroll down to this page here that has a text box in it with a bunch of text we might want to be checking. If you make a selection of text, you can choose to check the spelling of just that selection or the entire story, meaning all the text in this text box and all the text in all the text boxes that are linked to it or the layout, which is all the text in all the boxes throughout this layout. I am going to check the spelling of this entire Story. First, it counts the number of words, which by the way, is the only way in QuarkXPress that you can get a word count.

Click OK and now it takes us to the very first word that it doesn't have in its dictionary. It suggests the replacement word and if that word isn't the one you want, you can either select a different word from its list or type in any kind of word you would like to replace it with instead. If you think the word is correct, you can click Skip and that will take you to the next word that it doesn't think is a real word. Now notice that it's finding Petstumes yet again. That's because Petstumes still isn't in QuarkXPress' dictionary. But here is the thing. QuarkXPress is smart enough to use an auxiliary dictionary, one that you create that contains words that you commonly use in your particular line of work.

We haven't created or assigned an auxiliary dictionary yet, so let's do that now. I'm going to click Done to end the spell checking process and under the Utilities menu, notice that there is an item called Auxiliary Dictionary. When I select that, it prompts me to either open an existing dictionary or create a new one. If I had a dictionary I wanted to use, I would just navigate to it and click the Open button. But since I don't have one, I'm going to create a new one and I think I'll put it on the desktop. You may want to keep it in your Documents folder or some other place that's handy and easier for you to remember.

I'll give it a new name, Jay's dictionary, click New and now there it is on the Desktop and it's active in QuarkXPress. Now, when I go to check the spelling of the story and it finds the very first item that isn't spelled correctly, I have the option of adding it to my auxiliary dictionary. Once I have done that, it will no longer flag that word as not spelled correctly. Now here, it found a word that actually is spelled incorrectly. It highlights it on the page down here and gives me its best guess as to what you might have meant.

Again, if this isn't the right word, you can either select a different word from this list or type in the correct spelling up here. Since Quark has found the right word for me, I'll just click Replace. It doesn't know the word frogg. It thinks I want froggy. I don't want froggy, I want frog, so I click Replace it again and we are done. When you first start out using the auxiliary dictionaries with QuarkXPress, you may have a lot of words that you need to add to that dictionary, especially if you are in a field of work that is fairly jargon-heavy. If you want to check to see which words are in your auxiliary dictionary, again you go to the Utilities menu and choose Edit Auxiliary.

This will show you a list of all the words that are in the auxiliary dictionary. If you want to, you can type in more words. You just type the word in here and click Add. If you find a word in your dictionary that isn't correct, you can delete it. When you are done, you click Save and your auxiliary dictionary is updated with the changes that you have made. But here is a tip. Let's say you have a whole bunch of words that you want to add at one time. There is a hidden trick to doing that. Just create a list of those words and put it anywhere in the text box in QuarkXPress.

Ooga, booga, boogity, babydoll. Now I can go to the Utilities menu and check the spelling on that story again and instead of clicking Add or Skip or Replace, I can just hold down the Option+Shift keys or Alt+ Shift and click the Done button. Now when I look in my auxiliary dictionary, all those words have been added. One thing it's important to know is that words added to the dictionary cannot contain any spaces or punctuation, not even hyphens.

So if you try to add a word that has a hyphen or a dot in it, for example, like .com, it will refuse to add it. Now the auxiliary dictionary that we added just now is attached to this document, meaning that whenever you open this layout, QuarkXPress is also going to open the auxiliary dictionaries for all the project's layout. (ph) You can also set up an auxiliary dictionary to be applied to all your newly created documents by simply opening the dictionary when no projects are open. But just remember, if you move that dictionary, QuarkXPress may not be able to find it again the next time you try to check your spelling.

If that's the case, it will prompt you to locate the dictionary and when you relink it, XPress will use it again for that layout. You may be wondering whether QuarkXPress can be set to automatically check the spelling every time you close or save a document, and the answer is no. You need to remember to check the spelling on your own. But still I find this feature quite useful.

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