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The spell checking feature in QuarkXPress is quite flexible and easy to use. Let's scroll down to this page here that has a text box in it with a bunch of text we might want to be checking. If you make a selection of text, you can choose to check the spelling of just that selection or the entire story, meaning all the text in this text box and all the text in all the text boxes that are linked to it or the layout, which is all the text in all the boxes throughout this layout. I am going to check the spelling of this entire Story. First, it counts the number of words, which by the way, is the only way in QuarkXPress that you can get a word count.
Click OK and now it takes us to the very first word that it doesn't have in its dictionary. It suggests the replacement word and if that word isn't the one you want, you can either select a different word from its list or type in any kind of word you would like to replace it with instead. If you think the word is correct, you can click Skip and that will take you to the next word that it doesn't think is a real word. Now notice that it's finding Petstumes yet again. That's because Petstumes still isn't in QuarkXPress' dictionary. But here is the thing. QuarkXPress is smart enough to use an auxiliary dictionary, one that you create that contains words that you commonly use in your particular line of work.
We haven't created or assigned an auxiliary dictionary yet, so let's do that now. I'm going to click Done to end the spell checking process and under the Utilities menu, notice that there is an item called Auxiliary Dictionary. When I select that, it prompts me to either open an existing dictionary or create a new one. If I had a dictionary I wanted to use, I would just navigate to it and click the Open button. But since I don't have one, I'm going to create a new one and I think I'll put it on the desktop. You may want to keep it in your Documents folder or some other place that's handy and easier for you to remember.
I'll give it a new name, Jay's dictionary, click New and now there it is on the Desktop and it's active in QuarkXPress. Now, when I go to check the spelling of the story and it finds the very first item that isn't spelled correctly, I have the option of adding it to my auxiliary dictionary. Once I have done that, it will no longer flag that word as not spelled correctly. Now here, it found a word that actually is spelled incorrectly. It highlights it on the page down here and gives me its best guess as to what you might have meant.
Again, if this isn't the right word, you can either select a different word from this list or type in the correct spelling up here. Since Quark has found the right word for me, I'll just click Replace. It doesn't know the word frogg. It thinks I want froggy. I don't want froggy, I want frog, so I click Replace it again and we are done. When you first start out using the auxiliary dictionaries with QuarkXPress, you may have a lot of words that you need to add to that dictionary, especially if you are in a field of work that is fairly jargon-heavy. If you want to check to see which words are in your auxiliary dictionary, again you go to the Utilities menu and choose Edit Auxiliary.
This will show you a list of all the words that are in the auxiliary dictionary. If you want to, you can type in more words. You just type the word in here and click Add. If you find a word in your dictionary that isn't correct, you can delete it. When you are done, you click Save and your auxiliary dictionary is updated with the changes that you have made. But here is a tip. Let's say you have a whole bunch of words that you want to add at one time. There is a hidden trick to doing that. Just create a list of those words and put it anywhere in the text box in QuarkXPress.
Ooga, booga, boogity, babydoll. Now I can go to the Utilities menu and check the spelling on that story again and instead of clicking Add or Skip or Replace, I can just hold down the Option+Shift keys or Alt+ Shift and click the Done button. Now when I look in my auxiliary dictionary, all those words have been added. One thing it's important to know is that words added to the dictionary cannot contain any spaces or punctuation, not even hyphens.
So if you try to add a word that has a hyphen or a dot in it, for example, like .com, it will refuse to add it. Now the auxiliary dictionary that we added just now is attached to this document, meaning that whenever you open this layout, QuarkXPress is also going to open the auxiliary dictionaries for all the project's layout. (ph) You can also set up an auxiliary dictionary to be applied to all your newly created documents by simply opening the dictionary when no projects are open. But just remember, if you move that dictionary, QuarkXPress may not be able to find it again the next time you try to check your spelling.
If that's the case, it will prompt you to locate the dictionary and when you relink it, XPress will use it again for that layout. You may be wondering whether QuarkXPress can be set to automatically check the spelling every time you close or save a document, and the answer is no. You need to remember to check the spelling on your own. But still I find this feature quite useful.
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